BeanworksAP Software


 

BeanworksAP is cloud-based accounts payable automation software designed for companies of all sizes. It offers invoice management, approval management and cash management within a suite.

The key feature of the solution is automated invoice management, which allows users to code, approve and make payments on their invoices from within the solution itself. The invoice coding functionality enables users to automate data entry for invoices by pulling information from users’ enterprise resource planning (ERP) and accounting systems.

Once invoices are coded, BeanworksAP automatically forwards them to approvers, who can validate payments from any location using their mobile devices. After payments are approved, Beanworks AP enables users to make electronic payments to vendors via virtual credit cards, EFT/ACH, automated checks and wire transfer.

BeanworksAP integrates with popular accounting and ERP systems such as Quickbooks Online, Sage, Microsoft Dynamics NAV and Microsoft Dynamics GP.

 

BeanworksAP - Invoice approvals
 
  • BeanworksAP - Invoice approvals
    Invoice approvals
  • BeanworksAP - Invoice coding
    Invoice coding
  • BeanworksAP - Invoice processing
    Invoice processing
  • BeanworksAP - Payments creation
    Payments creation
  • BeanworksAP - Release payments
    Release payments
Supported Operating System(s):
Web browser (OS agnostic)

13 Reviews of BeanworksAP

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Paul from Calabogie Peaks Resort

October 2016

October 2016

Real Time Accounting that Makes A Difference

Ease-of-use

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Being able to always have an up-to-date view of our finances has been a huge asset for our company. Every department can see where the numbers stand at any time. Our accounting software, QuickBooks, is integrated with Beanworks and is synced with all of our accounts payable and payment information. This helps us make strategic business decisions with relevant data.

Source: Capterra
 

Kim from PetroShale (US) Inc.

October 2016

October 2016

Have Implemented Beanworks at Two Companies: Five Stars!

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Beanworks was able to help the outsourced accounting team at my previous company decrease their processing times by as much as 50% which was huge for the business. The increased efficiency meant more accurate, up-to-the-minute look into the company's finances. I was such a big fan of Beanworks that I also implemented it in my current role. The solution is great and always evolving, and the customer support is top notch.

Source: Capterra
 

Leslie from Lexington Country Club

October 2016

October 2016

An Important Tool for Our Team!

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Our team loves being able to research an invoice without having to look for something in a physical file in another office. We love knowing exactly where our outstanding invoices are all the time ¿ including who¿s holding on to what. Finally, the ease of coding an invoice with the GL accounts at our fingertips within the system makes our team's jobs easier and eliminates errors.

Source: Capterra
 

Vadim from Northam Beverages Ltd.
Number of employees: 51-200 employees Employees number: 51-200 employees

October 2016

October 2016

Growing Stronger Every Year

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I initially heard of bean bills at my previous work. After working with it I found it to be very user friendly and the desire of the Bean Bills team to constantly improve their product amazing. After switching companies and releasing the entire approval process was painfully manual I began searching for a better solution. However, no matter how much I searched nobody compared to Bean Bills. There is definitely more expensive solutions, but no solution on the market is as simple and user friendly as bean Bills. Since starting to use it over 6 years ago with another company the Bean Bills experience has definitely involved and gotten better with time. New features are constantly been released to make things easier. It great to be part of the bean bills community and I recommend it to any company.

Pros

features, simplicity, user friendly, customer service,

Cons

all my cons have been already improved in the software.

Advice to Others

The software is always getting improved so any suggestions that had have been implemented.

Source: Capterra
 

Siara from AJ Wealth

October 2016

October 2016

We love Beanworks!

Ease-of-use

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We absolutely love Beanworks! They understand that each company is unique in their process and needs, so they've developed a program that is fully customizable for any company but at the core accomplishes all accounts payable needs. They even take a it a step further by having an amazing support team to get you through the initial set up of your customized platform and ongoing support. They really take the initiative to understand your process. There has never been a time when we called and they didn't resolve the issue.

Source: Capterra
 

Steve from PR Asset Management LLC

October 2016

October 2016

Great option for ease of use and value!

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Have been using Beanworks for several years now and it continues to be a great option for us for several reasons. First, the software makes it extremely easy for front line approvers to see everything they need to see quickly to approve an invoice. Second, our AP staff LOVES the overnight coding options that allow them to deal only with the proprietary aspects of coding while saving time by having the header information coded overnight. Finally, the entire bean staff from implementation to support is great to work with and has met every challenge we've had along the way. Can't recommend them enough.

Source: Capterra
 

Howard from Innovative HVAC

April 2016

April 2016

Great Software that Pays for Itself

Ease-of-use

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Beanworks lets us take care of purchase orders, invoices, and payments from one easy-to-use system. It was simple to get setup and their customer success team is always there if we need them. This software is a huge asset to our accounting department. I've recommended it to my peers who have all found it to be a very positive addition to their AP workflow.

Source: Capterra
 

Anna from Canadian Council for International Co-Operation

March 2016

March 2016

Highly recommended accounts payable software

Ease-of-use

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Beanworks saves us money every month. This software has changed how we do accounts payable. Now instead of spending time doing data entry, coding repeat invoices, searching for missing documents, or revising manual errors, my team and I can focus on strategic accounting opportunities such as vendor discounts. If we ever need assistance, the Beanworks customer support team is always there with fast turnaround times and helpful solutions.

Source: Capterra
 

Yanna from AOT

September 2015

September 2015

Great product, a real asset!

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We have been using Beanworks for a few years and could not be happier with it. The software is extremely user friendly and one of the best on the market. It can be used anywhere and anytime as long as you have access to internet. Beanworks customer service is outstanding ¿ fast and very responsive. We would highly recommend this software!

Source: Capterra
 

Grant from Triphase

September 2015

September 2015

Great, simple to use tool that was easily integrated into our Quickbooks GL system.

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- A simple platform that provided us (a small biotech with employees/consultants accross North America) an automated solution to our old paper/email workflow. We are now virtually paperless.
- Also allowed us to significantly improve and shorten our financial stmt close process.
- We are leveraging the simple Excel exporting functionality to generate management reports and invoices for our collaboration partner (saving us huge time and increasing integrity of our data).
- We would really like a employee expense reporting functionality.

Source: Capterra
 

Allan from Harbour Air Group

September 2015

September 2015

Excellent AP Tool

Ease-of-use

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Updates addresses any missing functions. Support is very fast. Very easy to use.

Source: Capterra
 

Celina from Frenchmans Creek Country club

September 2015

September 2015

Wounderful software. Very pleased with results. Wish all other softwares were as easy.

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At first getting used to the software may come across as a little time consuming but once you understand all that you are looking for and how to use the software, it is very quick and user friendly. I would definitely recommend this software to everyone who wants to have accurate accounting information. I wish other software that we used would be as easy and quick as Beanworks. When ever I call with a question or concern I always get positive feedback and my problem is resolved in moments, and if not in moments within a day or so. Wendy, Tracy & Tomas are very skilled in there job and know exactly how to make sure you are happy with using Beanworks.

Source: Capterra
 

catherine from Ticketmaster Canada LP

September 2015

September 2015

I simply love working with Beanworks it make my life easy :)

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this software is very easy to learn ,easy to use and make the job easy. all you have to do learn and with the great support team that Beanworks offer you can do it . it is perfect . just love it

Source: Capterra