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Compare Trucking Accounting Software

This page is managed by
Michael Koploy, Managing Editor
Last updated: April 18, 2014

Top 10 Most Reviewed Trucking Accounting Software Systems

 
Intacct Financials and Accounting System Serving over 30,000 users, Intacct is a system accessed over the web. It is available in multiple editions, including Intacct Accountant, which provides specific functionality for accounting professionals.
       25 Reviews
 Price
 Demo

37

Recommendations
in the last 30 days
Sage 300 ERP (formerly Sage ERP Accpac) Offering applications for warehouse management and service management in addition to accounting, Sage 300 ERP's (formerly Accpac) scalable enterprise resource planning software is ideal for small and mid-sized operations.
       7 Reviews
 Price
 Demo

5

Recommendations
in the last 30 days
Microsoft Dynamics GP Microsoft Dynamics GP is a good trucking accounting option, especially for medium-sized transportation companies. It can be utilized to keep track of fleet mileage and costs. It can also monitor inventory and expedite processing.
       4 Reviews
 Price
 Demo

27

Recommendations
in the last 30 days
Sage 100 Standard and Advanced ERP (formerly Sage ERP MAS 90 and 200) With solid accounting functionality built into Sage 100 Standard and Advanced ERP, you can automate and streamline your operation's business functions as you grow. This product is designed specifically for small businesses.
       3 Reviews
 Price
 Demo

19

Recommendations
in the last 30 days
Microsoft Dynamics AX Microsoft Dynamics AX can serve a wide range of markets, but has particular strength in trucking and distribution. In addition to core accounting, Microsoft Dynamics AX offers complete functionality in transportation management.
       2 Reviews
 Price
 Demo

5

Recommendations
in the last 30 days
 

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NetSuite Financials Started as NetLedger in 1998, NetSuite brings more than a decade of experience to the accounting software. Their trucking accounting solution can track mileage, monitor transportation expenses and manage billing & invoicing.
       1 Review
 Price
 Demo

25

Recommendations
in the last 30 days
UNIT4 Coda Financials Coda Financials offers core accounting, business intelligence, budgeting and forecasting, expense management and other capabilities. It is best for medium and large organizations, and offers support for the trucking industry.
       1 Review
 Price
 Demo

1

Recommendations
in the last 30 days
Sage 500 ERP (formerly Sage ERP MAS 500) Sage 500 ERP supports trucking and transportation companies with a full set of enterprise resource planning features that can be customized to meet your specific needs. The system is also scalable, designed to grow with you.
       1 Review
Multiview Enterprise .NET n10 Due to its flexibility and ease of customization, Multiview Enterprise can be used in industries with specific needs, such as transportation and trucking. Offers optional payroll, human resources, and document management.
      0 Reviews
 Price
 Demo

55

Recommendations
in the last 30 days
Cougar Mountain DENALI Cougar Mountain DENALI is a versatile accounting solution with both Web-based and on-premise options. Ideal for small trucking businesses, it features AP/AR, general ledger and inventory management capabilities.
      0 Reviews
 Price
 Demo

28

Recommendations
in the last 30 days
 
 


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Buyer's Guide

What is Transportation Accounting Software?

Aside from standard accounting features like general ledger and accounts payable/receivable - the inventory, heavy machinery, and extensive travel associated with transportation and trucking presents unique challenges and needs. Software dedicated for this industry will have freight, per-mile, and other transportation-specific pricing, and will support driver and vehicle tracking, reservations and dispatch, and mobile solutions to facilitate driver-dispatcher communication.

We've put this guide together to help guide the software selection process for those in the trucking industry. Below, we'll cover:

  • The software functionality trucking companies should be aware of; and
  • Best practices for evaluating these software solutions.

Transportation-Specific Functionality

Look for the following features in a transportation or trucking industry accounting software program:

Safety & Compliance Between fuel taxes and other surcharges and restricting driver hours, transportation software helps improve compliance in this heavily regulated industry. This includes driver qualification, physicals, drug screens, MVRs, remedial action, and flags to the dispatcher for drivers not in compliance.
Fleet Management The Department of Transportation – as well as the business itself – wants every accident and maintenance detail to be reported. Fleet management modules make it easy to report accidents, process claims, schedule repairs and routine maintenance, and track the value for tax and financial management purposes.
Reservations, Routing & Dispatch Software designed specifically for the transportation industry usually includes dispatching capabilities, which allow the user to integrate load orders, plan routes, optimize trips, and estimate costs to support rate quoting. Additional modules like flight tracking can provide estimated plane departure or arrival times, and passenger vehicles like airplanes or limousines will benefit from a reservation system that can manage customer profiles, send e-mail confirmations, and even accept online requests.
Mobile Solutions Mobile solutions are critical for effective communication between the drivers and the corporate office. Mobile features for transportation and trucking will let the dispatcher send orders, pickup and delivery information, and route maps to the drivers’ smart phone or onboard GPS. Then, trip/freight status can be electronically sent back to the dispatcher (with GPS verification), while the driver uses a smart phone to scan and send load documents and trip reports.

Evaluating Transportation & Trucking Accounting Software

Transportation accounting software automates many of the dispatching and fleet management tasks, freeing up your drivers’ and dispatchers time. When selecting your software, then, the first thing to consider is any frustration employees experience at routine or mundane tasks, as well as the places you’re spending money that’s not directly producing revenue.

Specific questions to ask when evaluating transportation industry accounting software are:

  • Do you carry passengers or freight?
  • Do you customers need to make reservations? If so, do you want them to be able to do that online?
  • How complicated is your routing? Would you benefit from an automated routing solution?
  • Do your drivers already have smart phones or GPS to integrate as part of your mobile solution?
  • How many vehicles do you have?

Have an opinion on this guide? Email the authors. We appreciate the feedback.