We've helped many fleet management firms choose the right accounting software so they can automate core accounting and transportation-specific tasks. How does it work?

Trucking Accounting Software


Sort by:
 
Sort by:
 
Intacct logo
 
Intaact offers web-based accounting software suited to trucking firms. The features set includes billing & invoicing, fixed asset accounting, and payroll management. It is a a good fit for small and medium-sized businesses.
Rating:            (125)
Rating:
        (125)
Price:
Advisor Recommendations:
66
Platforms:
Deployment:
Business Size:
S
M
L
Intaact offers web-based accounting software suited to trucking firms. The features set includes billing & invoicing, fixed asset accounting, and payroll management. It is a a good fit for small and medium-sized businesses.
 
Multiview Enterprise .NET n10 logo
 
Due to its flexibility and ease of customization, Multiview Enterprise can be used in industries with specific needs, such as transportation and trucking. Offers optional payroll, human resources, and document management.
Rating:            (5)
Rating:
       (5)
Price:
Advisor Recommendations:
44
Platforms:
Deployment:
Business Size:
S
M
L
Due to its flexibility and ease of customization, Multiview Enterprise can be used in industries with specific needs, such as transportation and trucking. Offers optional payroll, human resources, and document management.
 
Cougar Mountain DENALI logo
 
Cougar Mountain DENALI is a versatile accounting solution with both Web-based and on-premise options. Ideal for small trucking businesses, it features AP/AR, general ledger and inventory management capabilities.
Rating:            (48)
Rating:
        (48)
Price:
Advisor Recommendations:
41
Platforms:
Deployment:
Business Size:
S
M
L
Cougar Mountain DENALI is a versatile accounting solution with both Web-based and on-premise options. Ideal for small trucking businesses, it features AP/AR, general ledger and inventory management capabilities.
 
NetSuite logo
 
Started as NetLedger in 1998, NetSuite brings more than a decade of experience to the system. Their trucking accounting solution can track mileage, monitor transportation expenses and manage billing & invoicing.
Rating:            (60)
Rating:
         (60)
Price:
Advisor Recommendations:
40
Platforms:
Deployment:
Business Size:
S
M
L
Started as NetLedger in 1998, NetSuite brings more than a decade of experience to the system. Their trucking accounting solution can track mileage, monitor transportation expenses and manage billing & invoicing.
 
Sage Live logo
 
Sage Live is a web-based and mobile ready accounting platform for small and mid-sized businesses. Key features include multi-company, multi-currency, and multi-legislation support, personalization based on user role, bank integration,... Read More
Rating:            (3)
Rating:
         (3)
Price:
Advisor Recommendations:
29
Platforms:
Deployment:
Business Size:
S
M
L
Sage Live is a web-based and mobile ready accounting platform for small and mid-sized businesses. Key features include multi-company, multi-currency, and multi-legislation support, personalization based on user role, bank integration,... Read More

Call us for a free FastStart Consultation: (844) 680-2046


 
Sage 100 Standard and Advanced ERP (formerly Sage ERP MAS 90 and 200) logo
 
With solid accounting functionality built into Sage 100 Standard and Advanced ERP, you can automate and streamline your operation's business functions as you grow. This product is designed specifically for small businesses.
Rating:            (41)
Rating:
        (41)
Price:
Advisor Recommendations:
24
Platforms:
Deployment:
Business Size:
S
M
L
With solid accounting functionality built into Sage 100 Standard and Advanced ERP, you can automate and streamline your operation's business functions as you grow. This product is designed specifically for small businesses.
 
SAP Anywhere logo
 
SAP Anywhere integrates sales, marketing, e-commerce, and inventory activities into one complete front-office system. With SAP Anywhere users can manage and track inventory, manage orders, manage the procurement process, and more.... Read More
Rating:            (1)
Rating:
        (1)
Price:
Advisor Recommendations:
17
Platforms:
Deployment:
Business Size:
S
M
L
SAP Anywhere integrates sales, marketing, e-commerce, and inventory activities into one complete front-office system. With SAP Anywhere users can manage and track inventory, manage orders, manage the procurement process, and more.... Read More
 
Sage Fixed Assets logo
 
Sage Fixed Assets is designed to be easily implemented and used effectively across all vertical markets needing to accurately and efficiently track the acquisition, transfer and disposal of fixed assets.
Rating:            (15)
Rating:
        (15)
Price:
Advisor Recommendations:
10
Platforms:
Deployment:
Business Size:
S
M
L
Sage Fixed Assets is designed to be easily implemented and used effectively across all vertical markets needing to accurately and efficiently track the acquisition, transfer and disposal of fixed assets.
 
Acumatica ERP logo
 
Acumatica ERP delivers adaptable cloud and mobile technology with a comprehensive user licensing model, enabling a complete, real time view of a business anytime and from any location. Through a worldwide network of partners, Acumatica... Read More
Rating:            (10)
Rating:
        (10)
Price:
Advisor Recommendations:
8
Platforms:
Deployment:
Business Size:
S
M
L
Acumatica ERP delivers adaptable cloud and mobile technology with a comprehensive user licensing model, enabling a complete, real time view of a business anytime and from any location. Through a worldwide network of partners, Acumatica... Read More
 
Microsoft Dynamics AX logo
 
Microsoft Dynamics AX can serve a wide range of markets, but has particular strength in trucking and distribution. In addition to core accounting, Microsoft Dynamics AX offers complete functionality in transportation management.
Rating:            (39)
Rating:
        (39)
Price:
Advisor Recommendations:
7
Platforms:
Deployment:
Business Size:
S
M
L
Microsoft Dynamics AX can serve a wide range of markets, but has particular strength in trucking and distribution. In addition to core accounting, Microsoft Dynamics AX offers complete functionality in transportation management.

Call us for a free FastStart Consultation: (844) 680-2046


 
SAP Business One logo
 
Multi-state trucking operations that need to track data driver around the country should consider SAP Business One. It can, among other things, track items being transported, fuel usage and average mileage rates.
Rating:            (37)
Rating:
        (37)
Price:
Advisor Recommendations:
6
Platforms:
Deployment:
Business Size:
S
M
L
Multi-state trucking operations that need to track data driver around the country should consider SAP Business One. It can, among other things, track items being transported, fuel usage and average mileage rates.
 
FinancialForce Financial Management logo
 
FinancialForce Financial Management (FM) is a cloud-based system built to provide a complete financial management solution for sales and services-orientated companies of all sizes. FinancialForce FM has several inherent applications,... Read More
Rating:            (28)
Rating:
        (28)
Price:
Advisor Recommendations:
6
Platforms:
Deployment:
Business Size:
S
M
L
FinancialForce Financial Management (FM) is a cloud-based system built to provide a complete financial management solution for sales and services-orientated companies of all sizes. FinancialForce FM has several inherent applications,... Read More
 
Activity HD logo
 
nQativ’s Activity HD is an accounting and payroll solution suitable for small to mid-size companies. It offers tools to sort, filter and present data, plus security features to satisfy data confidentiality requirements. Activity... Read More
Rating:            (25)
Rating:
       (25)
Price:
Advisor Recommendations:
5
Platforms:
Deployment:
Business Size:
S
M
L
nQativ’s Activity HD is an accounting and payroll solution suitable for small to mid-size companies. It offers tools to sort, filter and present data, plus security features to satisfy data confidentiality requirements. Activity... Read More
 
Xledger logo
 
Xledger is the trucking accounting software that can be accessed from anywhere and on any platform. It allows easy management of scheduling, resource planning and accounting and suits small and midsized companies.
Rating:            (2)
Rating:
        (2)
Price:
Advisor Recommendations:
5
Platforms:
Deployment:
Business Size:
S
M
L
Xledger is the trucking accounting software that can be accessed from anywhere and on any platform. It allows easy management of scheduling, resource planning and accounting and suits small and midsized companies.
 
Fusebill logo
 
Fusebill provides businesses with cloud-based financial and accounting processes, including core accounting, billing and invoicing, financial reporting and more. The system is suitable for small businesses, as well as midsize companies... Read More
Rating:            (15)
Rating:
       (15)
Price:
Advisor Recommendations:
5
Platforms:
Deployment:
Business Size:
S
M
L
Fusebill provides businesses with cloud-based financial and accounting processes, including core accounting, billing and invoicing, financial reporting and more. The system is suitable for small businesses, as well as midsize companies... Read More

Call us for a free FastStart Consultation: (844) 680-2046


 
Oracle JD Edwards logo
 
JD Edwards was acquired by Oracle for their broad accounting functionality. The trucking industry will find fleet management, routing & dispatch and safety & compliance functionality in the system useful for accounting processes.
Rating:            (37)
Rating:
        (37)
Price:
Advisor Recommendations:
4
Platforms:
Deployment:
Business Size:
S
M
L
JD Edwards was acquired by Oracle for their broad accounting functionality. The trucking industry will find fleet management, routing & dispatch and safety & compliance functionality in the system useful for accounting processes.
 
UNIT4 Financials logo
 
This solution offers core accounting, business intelligence, budgeting and forecasting, expense management and other capabilities. It is best for medium and large organizations, and offers support for the trucking industry.
Rating:            (2)
Rating:
        (2)
Price:
Advisor Recommendations:
2
Platforms:
Deployment:
Business Size:
S
M
L
This solution offers core accounting, business intelligence, budgeting and forecasting, expense management and other capabilities. It is best for medium and large organizations, and offers support for the trucking industry.
 
Sage 300 ERP (formerly Sage ERP Accpac) logo
 
Offering applications for warehouse management and service management in addition to accounting, Sage 300 ERP's (formerly Accpac) scalable enterprise resource planning software is ideal for small and mid-sized operations.
Rating:            (26)
Rating:
         (26)
Price:
Advisor Recommendations:
1
Platforms:
Deployment:
Business Size:
S
M
L
Offering applications for warehouse management and service management in addition to accounting, Sage 300 ERP's (formerly Accpac) scalable enterprise resource planning software is ideal for small and mid-sized operations.
 
Microsoft Dynamics GP logo
 
Microsoft Dynamics GP is a good trucking accounting option, especially for medium-sized transportation companies. It can be utilized to keep track of fleet mileage and costs. It can also monitor inventory and expedite processing.
Rating:            (55)
Rating:
        (55)
Price:
Advisor Recommendations:
1
Platforms:
Deployment:
Business Size:
S
M
L
Microsoft Dynamics GP is a good trucking accounting option, especially for medium-sized transportation companies. It can be utilized to keep track of fleet mileage and costs. It can also monitor inventory and expedite processing.
 
Infor SunSystems logo
 
Infor SunSystems is an integrated financial management, purchasing, inventory and sales management solution. It is used by more than than 9,000 customers in over 190 countries worldwide. Offered in multiple languages and currencies,... Read More
Rating: No reviews
Rating:
No reviews
Price:
Advisor Recommendations:
1
Platforms:
Deployment:
Business Size:
S
M
L
Infor SunSystems is an integrated financial management, purchasing, inventory and sales management solution. It is used by more than than 9,000 customers in over 190 countries worldwide. Offered in multiple languages and currencies,... Read More
 

Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: April 26, 2017


Trucking accounting software, also known as transportation accounting software, is used by fleet management companies to integrate various accounting and transportation-specific tasks, including:

  • Automating core accounting
  • Tracking and reporting on driver expenses
  • Assisting with tax compliance
  • Monitoring fuel costs
  • Managing depreciation for fleet equipment
  • Organizing payroll

We’ve created this guide to help prospective buyers in the trucking industry evaluate the various accounting products on the market and choose the best solution for their business.

Here we'll cover:

What Is Transportation Accounting Software?
Common Features of Trucking Accounting Software
Evaluating Transportation and Trucking Accounting Software
Market Trends to Understand

What Is Transportation Accounting Software?

Trucking companies have specialized needs when it comes to accounting. Not only do they need to manage their books, bill and invoice clients and manage equipment depreciation, but they also have to keep track of inventory, heavy machinery and extensive travel for their drivers.

Therefore, aside from standard accounting features like general ledger, accounts payable and accounts receivable, these accounting systems will have freight, per-mile and other transportation-specific pricing, and will support driver and vehicle tracking, reservations and dispatch and mobile solutions to facilitate driver-dispatcher communication.

Aside from standard accounting features like general ledger and accounts payable/receivable—the inventory, heavy machinery and extensive travel associated with transportation and trucking presents unique challenges and needs. Software dedicated for this industry will have freight, per-mile and other transportation-specific pricing, and will support driver and vehicle tracking, reservations and dispatch and mobile solutions to facilitate driver-dispatcher communication.

Common Features of Trucking Accounting Software

Look for the following features in a transportation or trucking industry accounting software program:

Core accounting “Core accounting” is an umbrella term that encompasses the basic accounting functions required to run a business. This includes general ledger, accounts receivable, accounts payable and bank reconciliation.
Fixed assets Fixed assets include any machinery and facilities owned by a business and in operation for longer than a year. Systems help manage inventory, tax compliance, insurance costs and track depreciation for trucks and other fleet equipment.
Expense management Allows drivers to capture business expenses due to travel (including mileage, lodging, food etc.), create expense reports and submit claims to management for reimbursement.
Financial reporting Automates the process of running financial reports including expense reports, profit and loss (P&L) statements and balance sheets. Increases transparency into financial records and allows for more accurate data tracking.
Payroll An integrated payroll module can help track driver expenses, wages and benefits and simplify tax preparation. Features such as direct deposit help streamline the payment process so employees are paid promptly and the wages are available for immediate use.
Safety and compliance Between fuel taxes and other surcharges and restricting driver hours, transportation software helps improve compliance in this heavily regulated industry. This includes driver qualification, physicals, drug screens, MVRs, remedial action and flags to the dispatcher for drivers not in compliance.
Fleet maintenance The Department of Transportation—as well as the business itself—wants every accident and maintenance detail to be reported. Fleet management modules make it easy to report accidents, process claims, schedule repairs and routine maintenance and track the value for tax and financial management purposes.
Reservations, routing and dispatch Software designed specifically for the transportation industry usually includes dispatching capabilities, which allow the user to integrate load orders, plan routes, optimize trips and estimate costs to support rate quoting. Additional modules like flight tracking can provide estimated plane departure or arrival times, and passenger vehicles like airplanes or limousines will benefit from a reservation system that can manage customer profiles, send email confirmations and even accept online requests.
Mobile solutions Mobile solutions are critical for effective communication between the drivers and the corporate office. Mobile features for transportation and trucking will let the dispatcher send orders, pickup and delivery information and route maps to the drivers’ smart phone or onboard GPS. Then, trip/freight status can be electronically sent back to the dispatcher (with GPS verification), while the driver uses a smart phone to scan and send load documents and trip reports.

Evaluating Transportation and Trucking Accounting Software

Various fleet management organizations use transportation accounting software, including:

  • Long-haul shippers and local delivery fleets
  • Public transport, such as metro buses and taxi companies
  • City utilities and waste management
  • Law enforcement

Transportation accounting software automates many of the dispatching and fleet management tasks, freeing up your drivers’ and dispatchers’ time. When selecting your software, then, the first thing to consider is any frustration employees experience at routine or mundane tasks, as well as the places you’re spending money that’s not directly producing revenue.

Specific questions to ask when evaluating these systems are:

  • Do you carry passengers or freight?
  • Do your customers need to make reservations? If so, do you want them to be able to do that online?
  • How complicated is your routing? Would you benefit from an automated routing solution?
  • Do your drivers already have smart phones or GPS to integrate as part of your mobile solution?
  • How many vehicles do you have?

Answering these questions will help you narrow down the list of trucking accounting products and focus on those best suited for your business.

For example, if you’re a taxi or car service company and your clients are the cargo, you’ll want to look for a transportation accounting solution with a passenger app. This will allow clients to hail a taxi from their smartphone, but will also allow passengers to pay through the app when the ride is over. This reduces ride-theft and streamlines the payment process.

If you manage a shipping company, you may want to consider a system with telematics capabilities. Telematics software records data on your employees driving habits, including average speeds, fuel usage and braking tendencies. This can provide you with insights into traffic routes and fuel costs, helping you to cut expenses and encourage good driver behavior.

Market Trends to Understand

Prospective buyers should keep the following market trends in mind as they evaluate trucking accounting solutions:

BYOD: The practice of allowing employees to use their personal mobile devices for work-related tasks (i.e., laptops, smartphones and tablets) instead of corporate-issued technology is having a profound impact across industries. While helping to cut IT spending on hardware, critics have raised concerns about possible security issues. As the trucking industry is especially reliant on mobile devices and applications, it’s an interesting trend to consider and fleet managers should carefully weigh the pros and cons before deciding on a course of action.

On-demand truck services: Also known as “Uber for trucking,” these apps help connect shippers with licensed carriers. The shippers gain access to trucks and GPS services and carriers can fill the empty space in their trucks and reduce the number of “empty” miles a trucker drives. Read more about this service here (fourth idea from the top).

Apps for truckers: Mobile applications aimed at the transportation field are having a big impact on the industry. These include alternative maps apps, such as Path Pro, that target truckers, highlighting weigh stations, rest areas and other trucker-specific locations of interest; KeepTruckin that helps users track miles and time they are driving to stay in line with government regulations; and, NOAA Radar that helps keep drivers informed of weather patterns in their areas.

Free Download:
Accounting Software Pricing Guide

Free Download:
How to Assess Accounting Software Vendors' Viability

 

How it Works

We match organizations with software that meets their needs.

Our service is simple and 100% free to customers like you because software vendors pay us when we connect them with quality leads. You save time and get great advice. Vendors get great referrals. It's a win for everyone!

Call now for advice: (844) 680-2046
Software Advice Advisors
×