Xpenditure Software


 

Xpenditure is an expense reporting solution designed to automate the expense management process and it suitable for businesses of all sizes, including independent contractors. It allows users to scan and digitize receipts using a mobile app or a webcam, and Xpenditure then scans and extracts receipt data.

Once a receipt is uploaded, users can add additional notes to the files as well as manage time, mileage, and advances. Users can also generate expense or reimbursement reports that can be exported in a variety of formats such as PDF or CSV, or integrated directly into the company's existing accounting system.

Xpenditure integrates with other accounting and enterprise resource planning (ERP) packages including SAP, Oracle, Microsoft Dynamics, Netsuite, Xero, Quickbooks, Sage.

 

Xpenditure - Dashboard
 
  • Xpenditure - Dashboard
    Dashboard
  • Xpenditure - Add expenses
    Add expenses
  • Xpenditure - Receipt view
    Receipt view
  • Xpenditure - Reporting
    Reporting
  • Xpenditure - Mobile add expense
    Mobile add expense
  • Xpenditure - Mobile expense detail
    Mobile expense detail
Supported Operating System(s):
Mac OS, Linux, Unix, Web browser (OS agnostic), Windows 8

143 Reviews of Xpenditure

 

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Software Advice Reviews (5)
More Reviews (138)

Showing 1-5 of 5

James from Dietrich Partners
Specialty: Consulting
Number of employees: 2-10 employees Employees number: 2-10 employees

June 2017

June 2017

Simple small business solution

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Pros

The software is very easy to use and has the functionality required for a very small business to keep track of expenses

Cons

It can occasionally take awhile for reports to get uploaded but by and large I really don't have any cons

 
 

Matt from Big Jay's Place
Specialty: Food / Beverage
Number of employees: 2-10 employees Employees number: 2-10 employees

December 2016

December 2016

Great for tracking expenses for consultants and small businesses

Ease-of-use

Functionality

Product Quality

Customer Support
N/A

I tried this out first just with the App to use for tracking expenses and it was easy to use and helped keep everything in order. There could be some room for improvement on making it even easier to use, but it is the best I've found to date for sure for everyone in my business or line of work.

Pros

It centralizes all of your expenses easily and quickly

Cons

I would like to see it simplified to make it even easier for the user to scan their receipts and easily account for it.

 
 

Emilie from PARS - Public Agency Retirement Services
Specialty: Other

December 2015

December 2015

Xpenditure - The simplest expense reporting software

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

It is user friendly and there is always customer support available and willing to help.

Likes Least

There are still glitches in the system and changes happening to fix them. I like that there are changes being made based on customer feedback, however you get adjusted to one way of doing things and then abruptly there's an update.

Recommendations

If you are looking to alleviate your manual expense reporting system, this is a great first step. Other programs are very complex and overpriced. I haven't utilized all of the feature Xpenditure has to offer so I can only base my review off of taking pictures of receipts and matching them to a credit card statement.

 
 

Liesbeth from People Matter(s)
Specialty: Consulting

July 2014

July 2014

Great product

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

It's very user-friendly and easy to use, with clear screens and buttons.

Likes Least

There is nothing about this product that I do not like.

Recommendations

Start using it, and you'll discover a great product.

 
 

Ruben from Greenlife
Specialty: Marketing Services

July 2014

July 2014

Love scanning receipts

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

This expense reporting tool saves me tons of time. Instead of typing over receipts into an Excel sheet, I just take a picture of the receipts I receive. At the end of the month, I generate an expense report in just a few clicks.

Likes Least

It was hard to find some settings I really wanted to change, but the support department helped me with that.

Recommendations

Just give it a try. Xpenditure comes with a 30-day trial without having to leave your credit card details.

 
 
 
Showing 1-20 of 138

Timothy from water science technologies

July 2017

July 2017

Great Expense Monitoring

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

There are several aspects I've come to enjoy about Xpenditure. Customer service is great, easy to understand, expense tracking and much more! Our sales people can upload receipts from anywhere they are located and they've finally become timely. The postage alone will pay for the software.

Cons

The only negative thing I can think of is that the software can run slow at times. Especially concerning the process of taking pics of receipts.

Source: Capterra
 


March 2017

March 2017

Xpenditure loses receipts

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

I've tried to use xpenditure with my iphone 7 plus just as anyone else would - to capture expenses as i incur them. There have been over four separate times now that i've taken pics of the invoice, and the app says it's uploading them and then it just hangs that way. But you only know that the app has hung when it hasn't successfully uploaded the image after about 24 hours. Then you know you've got a problem.

When I've contacted support about this, they seem blissfully unaware of the criticality of losing an invoice. Their suggestion in this case is (cut and pasted from their email) - "Could you try to delete and reinstall the App please? (Note: If you have any receipts that are currently processing in your App, these will be deleted by doing this). Let me know if this helped".

so basically even though you use this app, you'll either have to also keep the paper receipts or switch on the feature that also saves the receipt image into your iphone photos library - just what you want...

So i would recommend everyone stays away from this app.

Pros

seems easy to use until it doesn't work

Cons

loses invoices
hangs often and the resolution is to delete the app (which deletes any invoices which haven't been uploaded yet (each upload takes minutes even when on wifi))

Advice to Others

don't do it - you'll lose money and they don't take this production issue seriously.

Source: GetApp
 

Martha from OPSmiles

February 2017

February 2017

second year

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

I started with xpenditure last year when i was doing my taxes and thinking "there must be a better way" to organize my receipts. This app/software has a lot of functions that I do not even use. I mainly use it for nonreimbursed work expenses, keeping receipt from travel for work, etc. Between my husband and I, there are 4 LLCs and 2 personal taxes getting submitted to the IRS each year. After seeing the report I was able to generate for the accountant, he is on board now and using the app. I like it and while I don't know how to use it to the fullest potential, the customer support is really great.

Pros

ease of use from phone to photo receipts

Cons

Too many receipts bogs down the system. I photo-entered receipts yesterday from a week of travel and the app is still trying to upload them. I am worried that it won't work and I will have to do it all over again.

Source: Capterra
 

Kieran from Calisto Data Ltd
Number of employees: 2-10 employees Employees number: 2-10 employees

February 2017

February 2017

Great product, recommended

Ease-of-use

Functionality

Product Quality

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value

This product by as greatly simplified the expenses process for us. The ability to capture and dispose of receipts, to summarize expenses and to automate aporoval workflow is excellent.

Pros

Simple and comprehensive

Cons

Aporoval set up not so Simple

Source: Capterra
 

Thomas from Blue Jibe bvba
Number of employees: 2-10 employees Employees number: 2-10 employees

February 2017

February 2017

Great tool!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

For me this tool is a simple and very efficient way to handle all those burdensome expense notes. The risk of

Pros

ease of use and perfect reports for the accountancy

Cons

Only a few details: pictures of notes are always rotated 90° when I take them. But it's extremely easy to rotate them back

Advice to Others

No. The product suits my needs.

Source: Capterra
 

Jeff from Taxintaxout.com
Number of employees: 2-10 employees Employees number: 2-10 employees

February 2017

February 2017

Best expense management software/app EVER !!!!!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

I have a small firm and have had a lot of time and opportunities to check out many North American and European software and apps and compare them. Xpenditure has passed all the certainty and accuracy tests and I am confident that when I upload the receipts at night time, and I'm talking about a lot of receipts!!!, the next morning fields are accurately extracted and lined up for me for approval. The app is smart so it recognizes your previous entries and habits and will adjust itself to your needs. Support is amazing, I would say better than all those big shot companies. Love it! and recommend it to everyone for both personal and business use.

Source: Capterra
 

Marsha from The Oakwood Group

February 2017

February 2017

The Oakwood Group

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

The App allows employees traveling not miss deadlines for expense reports. It also allows them to customize the program to their specific use such as tracking programs or recurring customer visits.

Source: Capterra
 

Alex from LTMOD Computer Solutions LLC
Number of employees: 1 employee Employees number: 1 employee

February 2017

February 2017

Excellent Expense Tracker

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

One of the best features of Xpenditure is the ability to convert photos of receipts into actual data that you can categorize, assign expense accounts to, and track as part of projects.

I used to perform this task manually, entering the data from receipts into a custom system, then taking a photo of the receipt for safe-keeping. It was a weekly chore, that took up at least an hour per week. Now, it takes me seconds to take a picture of the receipt with my phone, and simply let Xpenditure do the rest. Great product!

Pros

Easy to use. Decent mobile app, better web front-end.

Cons

Initially, it took time to figure out where the categories / accounts were hiding. It would be nice to have a default currency setup. Sometimes, the application assumes I'm using a different currency, other than US dollar. Instead of asking me to verify something each time, it should just default to US dollar.

Source: Capterra
 

John from OADLTD, LLC
Number of employees: 2-10 employees Employees number: 2-10 employees

February 2017

February 2017

Xpenditure: my solution

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

I have been a fan & user of receipt / expense apps for about 3 years. I have used three different apps, each for long enough to get to know the strengths & weakness(s). Based on daily use, Xpenditure has been the best. I have a small Construction company, do not have a full time bookkeeper, and do a lot of my receipt & expense entry on the fly. Expenditure is simple to use, so you will actually use it, while at the same time, the quality of reporting and data access is very strong. I use it with QuickBooksOnline. Very satisfied!

Pros

ease of use

Cons

none

Advice to Others

make it a habit to use Expenditure, it does make job costing and general bookkeeping much easier

Source: Capterra
 

Leandro from Continental
Number of employees: 10,000+ employees Employees number: 10,000+ employees

February 2017

February 2017

Good software

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

This software help us to organize our expense report. It is practice and enough usual, besides that to be easier to handling.

Pros

It is easier to handling.

Cons

In the main menu the amount of documents could be bigger.

Source: Capterra
 

Loren from Buechel Stone Corp.

January 2017

January 2017

Xpenditure Expenses

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

This app is fairly user friendly, but we have had frequent issues with the app and the mileage functionality hasn't always worked. Their customer support team has been responsive so I believe they will improve but the first few months using this software hasn't been without its problems. We are hoping the next updates fix all the bugs and they will be a great asset for us in the future.

Source: Capterra
 

Christian from Huvepharma NV
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

January 2017

January 2017

CV Review 2017

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

This is just a great time saver most of the job is done with the Phone. A last review on computer remains necessary. Round invoices to be double check as it can be due to the format of some invoice (ie. when the figure in the bottom is the cash that you gave, not the amount that you paid)

Pros

Time saving

Cons

Some date enter in the Phone disappear (countries). Country list on Phone is not user friendly (need long scroll down)

Source: Capterra
 

Richard from M.I.T., Inc
Number of employees: 11-50 employees Employees number: 11-50 employees

January 2017

January 2017

Very Streamline

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

I have enjoyed getting ride of all the receipts Xpenditure has cut our time and paperwork by 75%. Thanks

Pros

Ease of managing receipts

Cons

After updating my phone it seems a little slower to start up

Source: Capterra
 

tony from
Number of employees: 10,000+ employees Employees number: 10,000+ employees

January 2017

January 2017

very good system

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

The way of use and simplicity in handling this system is my top advantage regarding the use of Xpenditure.I would recommended to all. The overview helps to have a clear vision on youre ongoing expences status.

Pros

overview & very simple to use

Source: Capterra
 

Antonio from SAS Institute S.A.U.
Number of employees: 10,000+ employees Employees number: 10,000+ employees

January 2017

January 2017

Good application with good price

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Xpenditure works fine and it is very friendly for the users. For admins, it is easy to manage and it has many features. I just miss the possibility of exporting to Excel the filtered data of some listings.

Pros

easy to work, posssibility to have groups and proyects.

Cons

some times it is a bit slow to load the pictures into the system.

Advice to Others

The mobile app doesn´t work fine since the last update.

Source: Capterra
 

Bart from DOOHapps
Number of employees: 2-10 employees Employees number: 2-10 employees

January 2017

January 2017

Great expense tool !

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

We love expenditure ! Great tool, web-service (interface) could be a bit faster sometimes (if you use on a daily base) - just scan and you are ready !

Pros

- scanning service with great OCR
- in belgium you can loose the original receipt (they keep it for 10 years)
- swift interface
- superfriendly support

Cons

- interface a bit slow sometimes (probably because of growth -- invest in servers :-) )
- can't ready directly from KBC (important bank in BE°
- cannot integrate with yuki or exact offline (only the online version which is a non go for our account because its too slow) -- so more export/api option should be recomended

Advice to Others

Keep on adding features

Source: Capterra
 

Christine from MIT, Inc.
Number of employees: 2-10 employees Employees number: 2-10 employees

January 2017

January 2017

Xpenditure Survey

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

I really like the use of Xpenditure. Updated App on my phone & do not like having to log on email and password every time I need to enter a receipt on my phone.

Pros

easy to use . Don't have to keep paper receipts anymore

Source: Capterra
 

Jochen from ccCon GmbH

January 2017

January 2017

Great Software the keeps improving

Ease-of-use

Functionality

Product Quality

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value

One feature would be great to add. I like to sort and print Reports by trip.
Other then that the software does what I need

Source: Capterra
 

Rich from Nedap
Number of employees: 201-500 employees Employees number: 201-500 employees

January 2017

January 2017

faster the better

Ease-of-use

Functionality

Product Quality

Customer Support

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Support

This system works very well. Helps me keep my receipts in order and I can work through them when I back at my computer later in the week or later in an evening. I have only noticed one problem with taking pictures of receipts with my phone.
Seems to now have a green screen jumping in and out of the receipt in different areas and it makes taking the picture of the receipt take longer than it should. And sometimes have to retake the pic. This use to not happen when I first started using the app. So I don't know what has changed. But it can be frustrating. And it could also be something with the latest update from Apple as well. Have not had time to look into it from the phone side of this.

Pros

The ease of taking pictures of receipts and not having to worry about hanging on to them.

Cons

Just the green screen that jumps around on the receipt when trying to take the picture. Makes it take longer than before.

Source: Capterra
 

Daniel from DORC Germany
Number of employees: 201-500 employees Employees number: 201-500 employees

January 2017

January 2017

Managing expenses of a Team

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Dear All,
I am the Application and Service Manager of DORC Germany.
With this tool Expenditure it is very easy to manage the expenses of a Team (6 members).
You have You categories and can also select and analyze expenses to make a statisik.

Good tool very good.

Pros

Very easy to manage expenses of the Team (6 members)

Cons

I only can approve expenses of the team on the website an App would be finde also to change the paramter to approver.

Advice to Others

Switch to approver inside the app to approve expenses inside the app.

Source: Capterra
 
 
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