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Capital Program Management Software


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Procore logo
 
Procore is a cloud-based construction management software application that helps firms increase their project efficiency and accountability by providing streamlined project communication and documentation. Users are able to manage... Read More
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Procore is a cloud-based construction management software application that helps firms increase their project efficiency and accountability by providing streamlined project communication and documentation. Users are able to manage... Read More
 
CMiC logo
 
CMiC offers a fully integrated ERP system that caters to the needs to builders, design teams, and architects across the construction industry. The solution can be deployed locally on a server, or hosted in the cloud, and offers modules... Read More
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CMiC offers a fully integrated ERP system that caters to the needs to builders, design teams, and architects across the construction industry. The solution can be deployed locally on a server, or hosted in the cloud, and offers modules... Read More
 
Paskr Project Management Suite logo
 
PASKR is a cloud-based project and bidding management software designed for contractors and subcontractors in the construction industry. The solution streamlines activities right from bidding to closeout, allowing businesses to spend... Read More
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PASKR is a cloud-based project and bidding management software designed for contractors and subcontractors in the construction industry. The solution streamlines activities right from bidding to closeout, allowing businesses to spend... Read More
 
PlanGrid logo
 
PlanGrid is construction management solution built for general contractors, specialty contractors, design teams and owners. PlanGrid provides project teams with access to all project drawings and all related documents including specifications,... Read More
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PlanGrid is construction management solution built for general contractors, specialty contractors, design teams and owners. PlanGrid provides project teams with access to all project drawings and all related documents including specifications,... Read More
 
Sage Construction Project Center logo
 
Sage Construction Project Center is a web-based, mobile-friendly project management platform that helps project team members collaborate effectively. Owners, architects, engineers, subcontractors, and other team members can use Sage... Read More
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Sage Construction Project Center is a web-based, mobile-friendly project management platform that helps project team members collaborate effectively. Owners, architects, engineers, subcontractors, and other team members can use Sage... Read More

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Corecon logo
 
Corecon is a construction software suite that offers organizations a solution for estimating, project management, job costing and scheduling. The cloud-based system features multiple dashboards which offer users visibility into all... Read More
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Corecon is a construction software suite that offers organizations a solution for estimating, project management, job costing and scheduling. The cloud-based system features multiple dashboards which offer users visibility into all... Read More
 
PMWeb logo
 
As the name might suggest, PMWeb is a web-based solution geared toward construction project management. The software is built on the Microsoft .NET technology and can be accessed via a web client anywhere with Internet access. This... Read More
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As the name might suggest, PMWeb is a web-based solution geared toward construction project management. The software is built on the Microsoft .NET technology and can be accessed via a web client anywhere with Internet access. This... Read More
 
InEight Estimate logo
 
Hard Dollar is an award winning construction project management system designed for architects, engineers and contractors. It has features for contract management, time sheet tracking, equipment and resource management and more.
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Hard Dollar is an award winning construction project management system designed for architects, engineers and contractors. It has features for contract management, time sheet tracking, equipment and resource management and more.
 
Prolog logo
 
Meridian Systems is a highly decorated software firm that has received over 20 industry awards over the last decade. Most recently, they were named to Construtech’s Top 50 companies of 2011. Their Prolog solution won top product... Read More
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Meridian Systems is a highly decorated software firm that has received over 20 industry awards over the last decade. Most recently, they were named to Construtech’s Top 50 companies of 2011. Their Prolog solution won top product... Read More
 
PM Vitals logo
 
PM Vitals is a project management solution for the construction industry. It is suitable for midsize to large companies and offers both cloud-based and on-premise deployments. PM Vitals offers a number of interchangeable modules to... Read More
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PM Vitals is a project management solution for the construction industry. It is suitable for midsize to large companies and offers both cloud-based and on-premise deployments. PM Vitals offers a number of interchangeable modules to... Read More

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Smartsheet logo
 
Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The software offers a suite of project management applications, such as document management,... Read More
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Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The software offers a suite of project management applications, such as document management,... Read More
 
VPO logo
 

VPO

VPO Cloud CM Software is a cloud-based construction management solution offering construction teams a secure online platform for managing reviews of key design and construction documents like RFIs, submittals, change orders and more. Field... Read More
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VPO Cloud CM Software is a cloud-based construction management solution offering construction teams a secure online platform for managing reviews of key design and construction documents like RFIs, submittals, change orders and more. Field... Read More
 
Aconex logo
 
Aconex is a cloud-based operation management solution for managing information and processes between companies on complex construction and engineering projects. Several functions include document management, workflow automation, bid... Read More
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Aconex is a cloud-based operation management solution for managing information and processes between companies on complex construction and engineering projects. Several functions include document management, workflow automation, bid... Read More
 
Builderbox.io logo
 
Builderbox.io is a web-based project management tool for the construction industry. It is a fit for general contractors, home builders, design and build firms, and more. It is compatible with any number of users, as pricing is not... Read More
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Builderbox.io is a web-based project management tool for the construction industry. It is a fit for general contractors, home builders, design and build firms, and more. It is compatible with any number of users, as pricing is not... Read More
 
e-Builder logo
 
e-Builder is a cloud-based construction program management solution for capital projects that provides performance data across the project lifecycle. Facility owners can track business processes with centralized project information,... Read More
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e-Builder is a cloud-based construction program management solution for capital projects that provides performance data across the project lifecycle. Facility owners can track business processes with centralized project information,... Read More

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HCSS HeavyJob logo
 
HCSS HeavyJob is a job management solution that allows companies to manage employee time, budgets, job costs, and resources. Company crew leads can record time and materials information in the field using a laptop or mobile device.... Read More
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HCSS HeavyJob is a job management solution that allows companies to manage employee time, budgets, job costs, and resources. Company crew leads can record time and materials information in the field using a laptop or mobile device.... Read More
 
Oracle Financials ERP Cloud logo
 
Oracle Financials ERP Cloud is a cloud-based, end-to-end business management solution designed for midsized to enterprise-level customers. It offers a suite of applications including material planning, financial accounting, and business... Read More
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Oracle Financials ERP Cloud is a cloud-based, end-to-end business management solution designed for midsized to enterprise-level customers. It offers a suite of applications including material planning, financial accounting, and business... Read More
 
DTC logo
 

DTC

DTC Construction Software from Digital Time Capture helps contractors track labor, material, and equipment information from the field. It's designed for industrial construction, and can be used by electrical, mechanical, HVAC, piping,... Read More
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DTC Construction Software from Digital Time Capture helps contractors track labor, material, and equipment information from the field. It's designed for industrial construction, and can be used by electrical, mechanical, HVAC, piping,... Read More
 
LEVESYS logo
 
LEVESYS is a construction project management tool designed to help contractors in a variety of industries create estimates, manage bids, schedule projects, correspond with customers, track finances, and manage follow-up repairs and... Read More
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LEVESYS is a construction project management tool designed to help contractors in a variety of industries create estimates, manage bids, schedule projects, correspond with customers, track finances, and manage follow-up repairs and... Read More
 
Viewpoint For Projects logo
 
Viewpoint for Projects is a cloud-based document control and information management solution for construction documents, drawings, photos, models and more. Users can share, manage and collaborate on documents from one secure location.... Read More
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Viewpoint for Projects is a cloud-based document control and information management solution for construction documents, drawings, photos, models and more. Users can share, manage and collaborate on documents from one secure location.... Read More
 

Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: September 20, 2017


Program and portfolio management software helps building owners and construction managers coordinate their capital projects. These managers are focused on applying a uniform set of standards for project control and building standards (i.e., LEED certification) to a large portfolio of construction projects. Of course, standards and processes may change over time, requiring a flexible system. While detailed task management will often be left to general contractors, building owners and construction managers will want to maintain a single view of progress across all projects using a purpose-built program management system.

Here’s what we’ll cover:

What Is Capital Program & Portfolio Management Software?
What Type of Buyer Are You?
The Vendor Landscape
Market Trends to Understand
Benefits and Potential Issues

What Is Capital Program & Portfolio Management Software?

Capital program management refers to the supervision over the vast amount of information associated with capital construction projects. Distinct from generic project management utilities, this software is geared to meet the needs of building owner/operators and construction managers, rather than contractors, architects or engineers. To that end, it tends to focus less on scheduling and hands-on details, and more on the broad-level overview of the projects and the portfolio cycles.

Capital program management software may include bid management, takeoff or cost estimating capabilities, but more likely it will have some or all of the following critical features to facilitate portfolio management:

  • Document control
  • Tracking multiple projects
  • Reporting
  • Communication between managers and contractors
  • Work order and inventory management
  • Accounting
  • Customer relationship database

What Type of Buyer Are You?

Because there are dozens of different vendors that specialize in program management software, and costs and functionality vary tremendously, it’s important to identify your individual needs in order to narrow the field. One way to do this is to identify yourself as a certain type of buyer based on the functions you’re performing. Most buyers fall into one of these groups:

Before looking at the details of various systems, identify yourself with one of the buyer types outlined below. Most buyers fall into one of these groups:

Full suite. These buyers will be using the software across all levels of their company, from the owner through all the management offices and possibly including the field contractors as well. Because they’re sharing data between multiple different job functions, they need something that’s highly robust and integrates all of the different features a construction company would need.

Building owners. Building owners want quick access for an update on the status of all projects, as well as reporting, and other portfolio management capabilities.

Construction managers. Since construction managers are interfacing directly with contractors, project scheduling becomes more important, as well as the ability to share information between collaborators on a project. The software is also more likely to include features for construction takeoff and estimating.

Office managers and accountants. The accountants and administrators of a construction company, will want a solution that includes inventory, budgeting, payroll and ledger control specifically designed for the construction industry. This is a highly competitive market within the field.

Customer relationship managers. Although CRM typically focuses on the sales and marketing side of customer interfacing, these solutions may also include customer service capabilities, including the ability to accept and process work orders from the customers.

The Vendor Landscape

Although the following list does not include all of the software vendors working in the capital program and portfolio management space, these top-rated programs will be a good fit for the indicated buyers.  

This type of buyer...Should evaluate these systems
Full suite HeadsUp iCPM, Sage Project Lifecycle Management, Maxwell Systems, Paskr Project Management Suite
Building owner HeadsUp iCPM, Sage Project Lifecycle Management, e-Builder, Oracle Primavera, PMWeb, Prolog, VisionPM, EADOC, Aconex, Proliance
Construction manager Maxwell Systems, HeadsUp iCPM, Paskr Project Management Suite, BuilderTREND, Oracle Primavera, BuildTools, Procore, Sage Project Lifecycle Management, PMWeb
Office manager/ accountant JOBPOWER, Microsoft Dynamics, Sage, Budgetrac Real Estate Developer, COINS, SAP CREW All In One, Profitool
Customer relationship manager Contractor's Office, Microsoft Dynamics, Sage SalesLogix, Sales 1440, MSI Service Pro, BlueFolder

Market Trends to Understand

These market trends should be considered as you select a software product and vendor.

Business intelligence. Program management systems do more than simply recording action items and finances. Leveraging the lessons learned over hundreds of projects to standardize the storage, maintenance and distribution of information, leading capital program management software now often provides key insight into the performance of the firm and its projects.

Process automation. Any repetitive and time-consuming processes can often be expedited through automation, leaving the employees to work on more creative endeavors to improve business performance. Examples of potentially automated processes include budgeting, payroll, scheduling, reporting and management of certain kinds of documents.

Software as a service. Almost all construction programs are moving from on-site solutions toward Web-based programs charging a monthly or annual fee rather than a full software purchase or installation cost. This helps amortize the expense over time and eliminates the need for internal staff to manage any technical support, upgrades or updates.

Improved offerings from full-suite vendors. Best-of-breed vendors offer deep feature sets in a specialized area, while integrated suites provide seamless connection among many applications. In the past, buyers have had to choose between one or the other, but in recent years, a number of full-suite vendors are upgrading their software so that they can compete against best-of-breed solutions in specialty functionality areas.

Benefits and Potential Issues

Capital program management software is designed for large companies that manage multiple projects simultaneously. These programs offer a number of benefits:

Better visibility. The biggest benefit of top capital program management software is the ability to see all of the data needed in order to manage the portfolio. Information is easily tracked and kept all in one place so it can be viewed and reported on with minimal effort.

Improved collaboration. Portfolio visibility, as well as scheduling and inventory control, requires managers to consider phases, tasks, resources and labor. This leads to more thoughtful planning and faster project completion by removing bottlenecks and wasted inventory.

Better project management. Compared to an on-site software solution, a Web-based construction management program will be far less expensive in terms of up-front costs. SaaS also eliminates the need for an IT infrastructure to manage upgrades and to get the product up and running when problems arise.

Improved profitability. More effectively scheduling and tracking resources and project status reduces costs on equipment rentals, resource sharing and the time spent to manage projects, which cuts expenses, increases time available for sales activities and overall increasing profits.

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