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Billing and Invoicing Software


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Intacct logo
 
Intacct’s billing and invoicing application is included as part of an integrated suite with financial reporting, purchasing and more. The system also supports automatic invoicing via email to ensure proper invoice distribution.
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Intacct’s billing and invoicing application is included as part of an integrated suite with financial reporting, purchasing and more. The system also supports automatic invoicing via email to ensure proper invoice distribution.
 
Multiview Enterprise .NET n10 logo
 
Multiview Enterprise's billing module can be sold on a standalone basis or integrated with its complete accounting program. The module is differentiated by its fully customizable workflow, intuitiveness, and low price.
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Multiview Enterprise's billing module can be sold on a standalone basis or integrated with its complete accounting program. The module is differentiated by its fully customizable workflow, intuitiveness, and low price.
 
Cougar Mountain DENALI logo
 
Cougar Mountain DENALI, a solution designed for small businesses, features fully integrated accounting functionality. Additional add-ons, such as purchase orders, bank reconciliation and payroll, come as add-ons.
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Cougar Mountain DENALI, a solution designed for small businesses, features fully integrated accounting functionality. Additional add-ons, such as purchase orders, bank reconciliation and payroll, come as add-ons.
 
NetSuite logo
 
The billing & invoicing application offered by NetSuite is part of an integrated suite of applications. The system can bill customers on a one-time or recurring basis, support multiple payment methods and track accounts aging.
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The billing & invoicing application offered by NetSuite is part of an integrated suite of applications. The system can bill customers on a one-time or recurring basis, support multiple payment methods and track accounts aging.
 
Sage Live logo
 
Sage Live is a web-based and mobile ready accounting platform for small and mid-sized businesses. Key features include multi-company, multi-currency, and multi-legislation support, personalization based on user role, bank integration,... Read More
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Sage Live is a web-based and mobile ready accounting platform for small and mid-sized businesses. Key features include multi-company, multi-currency, and multi-legislation support, personalization based on user role, bank integration,... Read More

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Sage 100 Standard and Advanced ERP (formerly Sage ERP MAS 90 and 200) logo
 
Built on the Windows OS platform, Sage 100 Standard and Advanced ERP offers secure, reliable billing and invoicing functionality to streamline job costing and project management. Includes estimating, billing, & time and materials.
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Built on the Windows OS platform, Sage 100 Standard and Advanced ERP offers secure, reliable billing and invoicing functionality to streamline job costing and project management. Includes estimating, billing, & time and materials.
 
Aplos Accounting logo
 
Aplos fund accounting is a web-based system designed specifically to serve the needs of churches and nonprofit organizations. Aplos fund accounting is available on a standalone basis or within an integrated suite with online donation... Read More
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Aplos fund accounting is a web-based system designed specifically to serve the needs of churches and nonprofit organizations. Aplos fund accounting is available on a standalone basis or within an integrated suite with online donation... Read More
 
SAP Anywhere logo
 
SAP Anywhere integrates sales, marketing, e-commerce, and inventory activities into one complete front-office system. With SAP Anywhere users can manage and track inventory, manage orders, manage the procurement process, and more.... Read More
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SAP Anywhere integrates sales, marketing, e-commerce, and inventory activities into one complete front-office system. With SAP Anywhere users can manage and track inventory, manage orders, manage the procurement process, and more.... Read More
 
Financial Edge by Blackbaud logo
 
With robust functionality in accounting processes basic and sophisticated alike, Financial Edge NXT delivers a powerful solution for managing billing & invoicing and more. A flexible solution from industry powerhouse Blackbaud.
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With robust functionality in accounting processes basic and sophisticated alike, Financial Edge NXT delivers a powerful solution for managing billing & invoicing and more. A flexible solution from industry powerhouse Blackbaud.
 
Abila MIP Fund Accounting logo
 
Abila Fund Accounting 100 is a financial management system designed for small and medium nonprofit and government agencies. It provides a full set of applications including billing and invoicing, reporting and more.
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Abila Fund Accounting 100 is a financial management system designed for small and medium nonprofit and government agencies. It provides a full set of applications including billing and invoicing, reporting and more.

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AccuFund Accounting Suite logo
 
Users interested in flexible accounting software that's easy to learn would be well-served by AccuFund's Accounting Suite - a scalable solution with core functionality for automating billing & invoicing processes.
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Users interested in flexible accounting software that's easy to learn would be well-served by AccuFund's Accounting Suite - a scalable solution with core functionality for automating billing & invoicing processes.
 
Exact Macola logo
 
Exact Macola includes over 20 modules to assist with manufacturing, distribution and accounting, including PLM, AP/AR, MRP, MES and more. Additional EDI and e-commerce functionality is available from Exact.
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Exact Macola includes over 20 modules to assist with manufacturing, distribution and accounting, including PLM, AP/AR, MRP, MES and more. Additional EDI and e-commerce functionality is available from Exact.
 
Microsoft Dynamics AX logo
 
Microsoft Dynamics AX 2012 is an ERP system for mid-size to large enterprises. It is the most robust, scalable, and functionally rich enterprise resource planning system in the Microsoft Dynamics family of products. The system was... Read More
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Microsoft Dynamics AX 2012 is an ERP system for mid-size to large enterprises. It is the most robust, scalable, and functionally rich enterprise resource planning system in the Microsoft Dynamics family of products. The system was... Read More
 
Activity HD logo
 
nQativ’s Activity HD is an accounting and payroll solution suitable for small to mid-size companies. It offers tools to sort, filter and present data, plus security features to satisfy data confidentiality requirements. Activity... Read More
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nQativ’s Activity HD is an accounting and payroll solution suitable for small to mid-size companies. It offers tools to sort, filter and present data, plus security features to satisfy data confidentiality requirements. Activity... Read More
 
Acumatica ERP logo
 
Acumatica ERP delivers adaptable cloud and mobile technology with a comprehensive user licensing model, enabling a complete, real time view of a business anytime and from any location. Through a worldwide network of partners, Acumatica... Read More
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Acumatica ERP delivers adaptable cloud and mobile technology with a comprehensive user licensing model, enabling a complete, real time view of a business anytime and from any location. Through a worldwide network of partners, Acumatica... Read More

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SAP Business One logo
 
SAP Business One is an integrated enterprise resource planning (ERP) software suite which primarily serves small to medium-sized businesses with up to one hundred employees and less than $75 million in annual revenue. SAP Business... Read More
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SAP Business One is an integrated enterprise resource planning (ERP) software suite which primarily serves small to medium-sized businesses with up to one hundred employees and less than $75 million in annual revenue. SAP Business... Read More
 
FinancialForce Financial Management logo
 
FinancialForce Financial Management (FM) is a cloud-based system built to provide a complete financial management solution for sales and services-orientated companies of all sizes. FinancialForce FM has several inherent applications,... Read More
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FinancialForce Financial Management (FM) is a cloud-based system built to provide a complete financial management solution for sales and services-orientated companies of all sizes. FinancialForce FM has several inherent applications,... Read More
 
Fusebill logo
 
Fusebill provides businesses with cloud-based financial and accounting processes, including core accounting, billing and invoicing, financial reporting and more. The system is suitable for small businesses, as well as midsize companies... Read More
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Fusebill provides businesses with cloud-based financial and accounting processes, including core accounting, billing and invoicing, financial reporting and more. The system is suitable for small businesses, as well as midsize companies... Read More
 
Oracle JD Edwards logo
 
The JD Edwards solution brings more than three decades of experience to the accounting industry. EnterpriseOne billing & invoicing can track time as the work is completed, send invoices at pre-specified times and invoice by email.
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The JD Edwards solution brings more than three decades of experience to the accounting industry. EnterpriseOne billing & invoicing can track time as the work is completed, send invoices at pre-specified times and invoice by email.
 
Xledger logo
 
Xledger is an automated and scalable cloud-based accounting/ERP solution for medium- to large sized companies and is designed to provide insight and analytics for decision-makers. The system is an out-of-box solution that is configurable... Read More
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Xledger is an automated and scalable cloud-based accounting/ERP solution for medium- to large sized companies and is designed to provide insight and analytics for decision-makers. The system is an out-of-box solution that is configurable... Read More
 

Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: April 21, 2017


The billing and invoicing software market has especially high variability, especially considering the ways in which vertical markets differ. Some organizations choose to bill by the hour; others may bill by project percent completion. The invoicing process itself is related to how a company presents its image to clients, so there is a degree of relationship management involved as well.

But that’s only the beginning of how these applications can differ. Other factors that impact a business’s billing and invoicing needs include:

  • Size of the customer base
  • Method of invoice transmission
  • Time frame of payment collection Processing of delayed or late payments

It’s not easy to find the system that fits all of these categories appropriately for a particular buyer, but this guide can make the selection process easier.

Here’s what we’ll cover:

What Is Billing and Invoicing Software?
Common Features of Billing and Invoicing Software
What Type of Buyer Are You?
Benefits and Potential Issues
Market Trends to Understand

What Is Billing and Invoicing Software?

Billing software organizes and automates the billing and invoicing process. This helps ensure timely and consistent collection of payments and reduces errors due to manual data entry.

A wide variety of industries employ billing and invoice software, including:

  • Utilities and telecommunications providers
  • Architects
  • Freelancers
  • Professional firms such as legal or medical services

Due to the range of industries served, most vendors offer customizable systems that can support various business models, pricing structures and payment types. As such, features can vary significantly with respect to the particular organization the software is meant to serve.

For example, it’s common for law firms to bill for the time spent working on a project. Other organizations, such as a manufacturing company, may charge a client upon the delivery of goods or tangible items.

For companies using time as the main measure of billing, look for software that can track time as work is completed so professionals do not have to guess their total hours logged against a project. For businesses that invoice clients upon final delivery of goods, first ensure the software can track the status of a product as it progresses from the shop floor through shipping.

Common Features of Billing and Invoicing Software

Some common capabilities of billing and invoicing systems include:

Time tracking Assign rates according to project, employee, flat-fee or hourly. Track billable time, import into invoices.
Creating invoices Customize invoices with company logo, payment terms (e.g. upon receipt or Net 30) and client information.
Sending invoices Set up one-time or recurring invoices. Some systems will send alerts when an invoice has been viewed.
Accepting payments Send payment reminders, add late fees to overdue invoices. Accept online payments via credit card, automatic bank transfer or payment gateway (e.g. PayPal or Stripe).
Reporting Generate financial statements including expense report, profit and loss, payments collected, accounts aging and more.
Integrating with other systems Integrate with other software systems, such as customer relationship management solution or project management application.

What Type of Buyer Are You?

Of course, different types of buyers will need to consider different aspects of a software system at the time of purchase. Here are the main types of billing and invoicing software buyers:

Stand-alone buyers. Some buyers demand a high level of customizability and flexibility in their billing systems. These buyers are often focused more on billing than other business processes, and may simply need a stand-alone system. This way, they can focus their purchase on their unique billing needs. Other business processes can be handled differently.

Integrated system buyers. Other buyers need a billing and invoicing module that’s part of a larger accounting system. These buyers prefer a holistic software experience, in which billing and invoicing modules can automatically log collected payments into the accounts receivable portion of the general ledger. These buyers usually value specific billing functionality over integration with other systems.

It's important to note that billing and invoicing functionality could be a module inside of a suite other than one that's strictly accounting. Child care management software includes billing functionality specific to daycare organizations, for example, while salon software offers these features in tangent with Point-of-sale (POS). Or, for medical organizations, vendors such as MediTouch offer medical billing features for inpatient care providers, outpatient providers, specialists and outsourced billing services for health care organizations.

Highly unique buyers. These buyers have such unique billing processes that they need tools designed exclusively for their industries. In the most extreme cases, these companies need to build their own system or outsource the building to a third party for custom work. Utilities companies often fit into this category.

Benefits and Potential Issues

Buyers who successfully implement a billing and invoicing system can expect the following benefits:

Fewer late payments. By streamlining your billing and invoicing needs with the right software system, you’ll find that it’s much easier to collect payments on time. Keeping your information organized empowers you not to miss a collection, staying profitable in the process.

Fewer missed payments. Of course, when you keep better track of your billing obligations, you’re far less likely to miss a payment. This may seem obvious, but the rewards can be astounding.

Maintaining a professional image. With a good billing and invoicing system, you can preserve a respectable company image. Most systems support customized logos and other aesthetic improvements to invoices and payment documents. Furthermore, your prompt and organized approach will also reflect well on your reputation with clients.

Potential issues with billing and invoicing software mainly involve human error and system flexibility issues. For example, a user can charge the wrong rate to a large number of clients simply by checking the wrong box or entering the wrong value for a given field. While software usually succeeds in minimizing human error, it does not eliminate it completely.

Secondly, a system that lacks sufficient flexibility can cause trouble for an organization. The legal services industry, as an example, is undergoing structural change in the way clients are billed. Alternative billing arrangements—such as flat rates—are becoming increasingly prevalent. With this in mind, users should consider flexibility in case they must change the way their bills are processed in the future. Similarly, a scalable system is always an advantage; when it can adjust to the needs of a growing business, operations run much more smoothly. This way, businesses can avoid outgrowing their technology and botching their billing and invoicing procedures.

Market Trends to Understand

Businesses looking to invest in a billing and invoicing system should keep the following market trends in mind as they evaluate solutions:

Software as a Service (SaaS). SaaS is becoming more and more widespread for nearly all types of systems. The benefits are quite compelling; they include lower upfront cost, easier implementation and often a more user-friendly interface. Consider seeking out a SaaS solution if these advantages are important to you.

Changes to billing methods. Many industries, such as professional services organizations, undergo adjustments to their billing procedures due to market pressures. If you are in a volatile industry in terms of billing methods, consider a solution that has flexibility in this area—multiple options for billing schemes is an important consideration for some.

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