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Media and Newspaper Accounting Software


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Intacct logo
 
Intacct was founded in 1999 and since then has grown their user base to more than 30,000. The Intacct system offers features for billing & invoicing, fixed asset accounting, purchasing, expense reporting and payroll management.
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Intacct was founded in 1999 and since then has grown their user base to more than 30,000. The Intacct system offers features for billing & invoicing, fixed asset accounting, purchasing, expense reporting and payroll management.
 
Sage Live logo
 
Sage Live is a web-based and mobile ready accounting platform for small and mid-sized businesses. Key features include multi-company, multi-currency, and multi-legislation support, personalization based on user role, bank integration,... Read More
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Sage Live is a web-based and mobile ready accounting platform for small and mid-sized businesses. Key features include multi-company, multi-currency, and multi-legislation support, personalization based on user role, bank integration,... Read More
 
Multiview logo
 
Multiview's powerful accounting software solution can be tailored to meet the specific needs of media & newspaper accounting. Pricing is based on the number of users, so it's affordable for small & large organizations alike.
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Multiview's powerful accounting software solution can be tailored to meet the specific needs of media & newspaper accounting. Pricing is based on the number of users, so it's affordable for small & large organizations alike.
 
NetSuite logo
 
NetSuite's system allows media outlets to analyze ad sales and performance, track revenue generation from circulations and invoice customers for subscriptions. NetSuite also includes features for general ledger, A/R and more.
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NetSuite's system allows media outlets to analyze ad sales and performance, track revenue generation from circulations and invoice customers for subscriptions. NetSuite also includes features for general ledger, A/R and more.
 
SAP Anywhere logo
 
SAP Anywhere integrates sales, marketing, e-commerce, and inventory activities into one complete front-office system. With SAP Anywhere users can manage and track inventory, manage orders, manage the procurement process, and more.... Read More
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SAP Anywhere integrates sales, marketing, e-commerce, and inventory activities into one complete front-office system. With SAP Anywhere users can manage and track inventory, manage orders, manage the procurement process, and more.... Read More

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Deskera logo
 
Deskera is an enterprise resource planning software formulated to run manufacturing operations. The system is suitable for companies manufacturing for a variety of industries. Textiles, automotive, distribution, metal processing, pharmaceuticals,... Read More
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Deskera is an enterprise resource planning software formulated to run manufacturing operations. The system is suitable for companies manufacturing for a variety of industries. Textiles, automotive, distribution, metal processing, pharmaceuticals,... Read More
 
FinancialForce Financial Management logo
 
FinancialForce Financial Management (FM) is a cloud-based system built to provide a complete financial management solution for sales and services-orientated companies of all sizes. FinancialForce FM has several inherent applications,... Read More
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FinancialForce Financial Management (FM) is a cloud-based system built to provide a complete financial management solution for sales and services-orientated companies of all sizes. FinancialForce FM has several inherent applications,... Read More
 
Sage Fixed Assets logo
 
Suitable for any industry, Sage Fixed Asset on-premise solution is a user-friendly, yet highly robust system. With more than 30 years in the industry, this product is a trusted investment for fixed asset management.
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Suitable for any industry, Sage Fixed Asset on-premise solution is a user-friendly, yet highly robust system. With more than 30 years in the industry, this product is a trusted investment for fixed asset management.
 
SAP ERP Core Finance logo
 
Regardless of size or industry, SAP ERP Financials is a solid solution delivering high quality functionality in accounting and financial management. Tailorable to meet your needs, this flexible system is also easily implemented.
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Regardless of size or industry, SAP ERP Financials is a solid solution delivering high quality functionality in accounting and financial management. Tailorable to meet your needs, this flexible system is also easily implemented.
 
Microsoft Dynamics AX logo
 
Multi-language and multi-currency features make Microsoft Dynamics AX's ERP system a popular option for media companies looking to centralize operations in multiple locations across the world.
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Multi-language and multi-currency features make Microsoft Dynamics AX's ERP system a popular option for media companies looking to centralize operations in multiple locations across the world.

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Sage 100 Standard and Advanced ERP (formerly Sage ERP MAS 90 and 200) logo
 
Your operation needs accounting and financial management functionality it can count on, and Sage 100 Standard and Advanced ERP delivers so you can focus on deadlines. Its scalable build-out makes it ideal for small businesses.
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Your operation needs accounting and financial management functionality it can count on, and Sage 100 Standard and Advanced ERP delivers so you can focus on deadlines. Its scalable build-out makes it ideal for small businesses.
 
SAP Business One logo
 
Business One from SAP has specific functionality for media companies facing the complexities of Internet, online publishing, and digital markets. It can help media companies respond to these changes and maintain profit margins.
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Business One from SAP has specific functionality for media companies facing the complexities of Internet, online publishing, and digital markets. It can help media companies respond to these changes and maintain profit margins.
 
Sage 300 ERP (formerly Sage ERP Accpac) logo
 
Sage 300 ERP (formely Accpac), a scalable enterprise resource planning system, gives users access to applications for accounting, as well as contact & document management. It can be installed on site or hosted.
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Sage 300 ERP (formely Accpac), a scalable enterprise resource planning system, gives users access to applications for accounting, as well as contact & document management. It can be installed on site or hosted.
 
Infor CloudSuite™ Financials & Supply Management logo
 
Available as both an on-premise and web-based solution, Infor Financials & Supply Management is a solution that provides complete financial management functionality to drive smarter business decisions. Available on mobile devices.
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Available as both an on-premise and web-based solution, Infor Financials & Supply Management is a solution that provides complete financial management functionality to drive smarter business decisions. Available on mobile devices.
 
Oracle JD Edwards logo
 
JD Edwards EnterpriseOne can support small news & media syndicates as well as enterprise-level publication firms. The software can track subscription revenue, monitor advertising profitability, bill & invoice and more.
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JD Edwards EnterpriseOne can support small news & media syndicates as well as enterprise-level publication firms. The software can track subscription revenue, monitor advertising profitability, bill & invoice and more.

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UNIT4 Financials logo
 
This financial management software supports medium and large media organizations. It's an on-premise system (i.e. installed in office), but allows the use of web services so that users can access the system through a web browser.
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This financial management software supports medium and large media organizations. It's an on-premise system (i.e. installed in office), but allows the use of web services so that users can access the system through a web browser.
 
Microsoft Dynamics GP logo
 
Microsoft Dynamics GP integrates with Media Aspects to offer specific functionality for media firms. This functionality allows companies to monitor spending and revenue across channels as technology evolves.
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Microsoft Dynamics GP integrates with Media Aspects to offer specific functionality for media firms. This functionality allows companies to monitor spending and revenue across channels as technology evolves.
 
Xledger logo
 
Xledger is an automated and scalable cloud-based accounting/ERP solution for medium- to large sized companies and is designed to provide insight and analytics for decision-makers. The system is an out-of-box solution that is configurable... Read More
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Xledger is an automated and scalable cloud-based accounting/ERP solution for medium- to large sized companies and is designed to provide insight and analytics for decision-makers. The system is an out-of-box solution that is configurable... Read More
 
Fusebill logo
 
Fusebill provides businesses with cloud-based financial and accounting processes, including core accounting, billing and invoicing, financial reporting and more. The system is suitable for small businesses, as well as midsize companies... Read More
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Fusebill provides businesses with cloud-based financial and accounting processes, including core accounting, billing and invoicing, financial reporting and more. The system is suitable for small businesses, as well as midsize companies... Read More
 
Unit4 Business World logo
 
Unit4 Business World is a scalable ERP solution designed to address the unique demands service organizations face. It offers multi-lingual and multi-currency capabilities, and is a fit for higher education, nonprofits and NGOs, professional... Read More
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Unit4 Business World is a scalable ERP solution designed to address the unique demands service organizations face. It offers multi-lingual and multi-currency capabilities, and is a fit for higher education, nonprofits and NGOs, professional... Read More

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Buyer's Guide

by Lisa Hedges,
Content Analyst
Last Updated: July 15, 2017


Newspapers and other publication and media businesses have unique revenue funnels compared to traditional businesses. There’s revenue coming in from advertising, subscriptions and sponsorships. And then there’s a ton of expenses coming out for publication productions and other resources that have to be tracked.

As such, accounting software is an integral component of any major business today, especially a media and newspaper business that has multiple streams of revenue. Media and newspaper accounting software can help business managers and owners gain greater awareness and accuracy for their financial books. But not all accounting software is created equally. Some accounting systems will be better suited for media outlets like newspapers, magazines and other publications.

Here's what we'll cover:

What Is Media and Newspaper Accounting Software?
Common Features of Media and Newspaper Accounting Software
Benefits and Potential Issues of Media and Newspaper Accounting Software
Evaluating Media and Newspaper Accounting Software

What Is Media and Newspaper Accounting Software?

Accounting software for entertainment or publishing industries take into account the different sources of revenue and the relationship-based nature of these industries. In general, the most basic features of accounting software typically include capabilities such as:

    • Ledgering/bookkeeping
    • Accounts (both payable and receivable)
    • Analytics reports and dashboards
    • Employee payroll
    • All these features are commonly found throughout basic accounting software. Users can leverage these features to collect, monitor and analyze business costs, expenditures and revenue. The software can even break down this data into specific business organizations and individual employee performance.

Specialized media and newspaper accounting software also often merges with ad sales, scheduling, ratings, subscription management and other types of media or publishing technology features. Media and newspaper accounting software is meant to provide users with a seamless, integrated experience to record and analyze revenue flows for their entire business.

When researching accounting systems, there are a number of features to be on the lookout for. We’ve put this guide together to help point out the accounting software functionality most important to those in the media, as well as tips on evaluating these solutions.

Common Features of Media & Newspaper Accounting Software

As well as accounts payable/receivable and other basic accounting functionality, consider the following features:

Comprehensive digital campaign and project management Ensure that your accounting software is setup to manage the ins and outs of a media company. For example, integrate ad sales and placements, manage your trading partners and campaign data, classify data according to category and language (if necessary), know who’s working on which projects and reassign them accordingly etc.
Ratings and performance evaluation Enterprise and best-of-breed solutions will support the inclusion of Nielsen data, sales figures and distribution reports to support competitive analysis and ensure relevance in the marketplace.
Scheduling Incorporate programming schedules, talent booking/media buys and even compare for clashes and competing programming.
Ad sales management Advertising is the backbone of the entertainment and publishing industries. With ad sales continuing to rise, dependable communication between buyer and seller is more important than ever. Ensure your media accounting solution supports ad sales by recording account information, media buys, billing and spot trades or make-goods.
Customer relationship management Manage subscriptions and retail distribution. Store customer and distributor information like address, subscription history and any interactions to support subscription renewals or expansion into related markets.
Automated web-based classified ads management Helps create more efficient ads management and reduce risk of errors associated with rekeying classified ads manually. Integrates your classified advertising system with your website, to route payments through accounting while ensuring ad copy goes directly to the classifieds department.

Benefits and Potential Issues of Media and Newspaper Accounting Software

The main benefits that come from the adoption, implementation and optimization of formal accounting management software are vast and highly beneficial. Accounting systems enable businesses to gain greater transparency into incoming and outgoing money. It’s this insight into costs and expenditures that helps you make more informed and impactful decisions to take your business to the next level.

This transparency come from the vast amount of easy-to-digest reports and dashboards that summarize technical information into actionable takeaways for your business. These industry-specific accounting platforms offer newfound avenues for you to optimize your business strategies for success.

There’s no doubt media and newspaper accounting software offers many benefits, but there are plenty of concernable issues to discern when implementing a system. For example, not all accounting software for these publication businesses includes the necessary back office features. If you go with a system that doesn’t include additional publication business capabilities, you’ll need your system to integrate with software for those additional features.

Another issue you need to address before choosing your new accounting software is scalability. These are obviously turbulent times for media, newspapers and other publications. It can be tough to discern where your business will be in a year, or two or five, but it’s something you have to try and consider when selecting software.

Evaluating Media and Newspaper Accounting Software

No one needs to tell you that with the growth of digital channels (MOBILE!), the business models for media and publishing industry companies are changing in a way we haven’t seen since the invention of the VCR. These changes can be particularly stressful if the organization is still relying on an inflexible generic accounting system, which can slow down the accounting phase, reducing staff efficiency and increasing costs.

While your financial department likely has and will always be a cost center for your business, the right accounting software can go a long way in reducing those costs and getting your accounting business out of the red and into the black.

When evaluating media, newspaper or other entertainment or publishing industry accounting systems, ask the following questions:

    • Is it designed specifically for your segment of the industry (i.e., TV or film; newspaper or magazine; content development or distribution)?
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    • What is your primary source of revenue? Is this software designed to track payments for that type of source?
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    • Do you want only accounting capabilities, or more features to support business/content development/sales?
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    • Do you want to integrate your software with your website?

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