Find the best Facility Management Software

Overview
ON THIS PAGE

Compare Products

Showing 1 - 20 of 829 products

MaintainX

MaintainX is a web-based CMMS tool that can be used on mobile devices. It aims to improve workflow completion and strengthen team communication. It can be used by operational teams in small to large businesses. This solution allow...Read more about MaintainX

4.8 (552 reviews)

46 recommendations

EZOfficeInventory

EZOfficeInventory is a dynamic asset and maintenance management solution tailored for companies of all sizes. The cloud-based software works as you do and is accessible from anywhere and at any time. Track items across locati...Read more about EZOfficeInventory

4.6 (1465 reviews)

21 recommendations

Maintenance Care

Maintenance Care is a cloud-based solution that helps small to large organizations manage work requests, preventive maintenance, and assets. Its work order management system enables users to manage incoming tasks with customized w...Read more about Maintenance Care

4.7 (86 reviews)

20 recommendations

FMX

FMX offers configurable maintenance and facilities management software that helps organizations maximize productivity, cut operating costs, and gain actionable insights about their equipment and facilities. The software decreases ...Read more about FMX

4.7 (411 reviews)

15 recommendations

Talk with us for a free15-minute consultation
Software Advice is free because vendors pay us when they receive sales opportunities.
This allows us to provide comprehensive software lists and an advisor service at no cost to you.

Form Illustration Options

Meet Eric, a software expert who has helped 1,534 companies select the right product for their needs.

Tell us more about your business and an advisor will reach out with a list of software recommendations customized for your specific needs.


STEP 1 OF 4

How many users do you have?

Click Maint CMMS

Click Maint is an affordable, easy-to-use, and comprehensive maintenance management solution that caters to businesses across various industries. Its simplicity and feature set make it an ideal choice for sectors including manufac...Read more about Click Maint CMMS

No reviews yet

15 recommendations

Zuper

Zuper empowers field service businesses to streamline operations and provide exceptional customer experiences. Zuper’s platform is available on the web for PCs, and Zuper’s mobile app fosters effortless scheduling, real-time commu...Read more about Zuper

4.5 (11 reviews)

14 recommendations

eMaint CMMS

Cloud-based eMaint CMMS software by Fluke enables maintenance professionals to monitor, capture, store, and share historical asset performance data and use it to maintain and prolong equipment life. Small or growing organizations ...Read more about eMaint CMMS

4.4 (294 reviews)

9 recommendations

MaintiMizer

MAINTIMIZER from Ashcom Technologies is a computerized maintenance management system (CMMS) with integrated enterprise asset management (EAM) solution capabilities. MaintiMizer Web offers six modules for managing maintenance act...Read more about MaintiMizer

4.1 (104 reviews)

8 recommendations

EvolveFM

BROWSER-BASED, EASY TO USE, AFFORDABLE Evolve FM is a high-performance solution for maintaining and sharing your facility drawings and data in real time. It delivers facility information via a simple and intuitive browser interf...Read more about EvolveFM

No reviews yet

8 recommendations

mpro5

mpro5 offers smart, dynamic cleaning and preventative maintenance planning with a digital solution that streamlines your operations for productivity gains, cost savings and continuous compliance. The platform is a highly configur...Read more about mpro5

4.9 (14 reviews)

6 recommendations

UpKeep

UpKeep is an Asset Operations Management solution that helps businesses scale by giving every Maintenance and Reliability team the tools and information they need to run Operations efficiently and effectively. From your desktop to...Read more about UpKeep

4.6 (1326 reviews)

5 recommendations

Asset Essentials

Asset Essentials by Brightly Software (formerly Dude Solutions) is a next-generation work and asset management platform designed for smarter, more efficient maintenance and operations. Brightly, now a Siemens company, is the globa...Read more about Asset Essentials

4.4 (248 reviews)

4 recommendations

TheWorxHub

TheWorxHub by Brightly Software (formerly Dude Solutions) is a next-generation work and asset management CMMS platform, designed to streamline operations and facilities maintenance, for smarter, more efficient maintenance and oper...Read more about TheWorxHub

4.7 (168 reviews)

4 recommendations

FTMaintenance Select

FTMaintenance is on-premise computerized maintenance management system (CMMS) that enables maintenance professionals to easily document, manage, and track maintenance activities in order to reduce operational downtime, lower maint...Read more about FTMaintenance Select

4.3 (50 reviews)

4 recommendations

AkitaBox

Simple. Secure. Seamless. And so much more than a CMMS. Easy enough for everyone on your team to use. Powerful enough to handle asset management, maintenance management, capital management, facility condition assessments, and insp...Read more about AkitaBox

4.7 (62 reviews)

3 recommendations

WebTMA

Reliable. Innovative. Trusted. TMA Systems provides facilities and asset management solutions that can be easily configured to your needs (CMMS, CAFM, EAM, or IWMS). For more than 30 years, TMA has provided reliable, intelligent...Read more about WebTMA

4.7 (19 reviews)

3 recommendations

Singu FM

Singu FM empowers property managers to fully digitalize and automate their facility, maintenance, and portfolio management tasks. Singu FM streamlines work order management, centralizes maintenance planning, and simplifies vendor...Read more about Singu FM

4.9 (15 reviews)

3 recommendations

eSPACE

eSPACE is a comprehensive, cloud-based facilities and maintenance management suite, tailored specifically for churches, houses of worship, and private schools. As a SaaS-based solution, eSPACE stands out with its extensive suite o...Read more about eSPACE

4.4 (424 reviews)

2 recommendations

FMS:Workplace

FM:Systems provides workplace management technology that enables Facility and Real Estate teams to identify, plan, and deliver the ideal workplace for every employee. Their web-based Integrated Workplace Management System (IWMS) p...Read more about FMS:Workplace

4.1 (79 reviews)

2 recommendations

Robin

Best for mid-market and enterprise companies, Robin Powered is a cloud-based scheduling solution that caters to businesses across various industries such as real estate, consumer electronics, marketing, advertising, finance, infor...Read more about Robin

4.7 (55 reviews)

2 recommendations

Buyers Guide

Last Updated: March 16, 2023

With more than 200 vendors in the facilities management software landscape, this market can be difficult to navigate. Vendors use different terms to describe software functionality similar to computer-aided facility management (CAFM), including computerized maintenance management software (CMMS), enterprise asset management (EAM) and integrated workplace management systems (IWMS). We wrote this guide to help buyers through the selection process. 

Facility-management-software-dashboard

HippoFM offers CAD mapping tools to track assets and maintenance requests

Here’s what we’ll cover:

What Is Facility Management Software?

Common Features of Facility Management Software

Benefits of Facility Management Software

What Is Facility Management Software?

In general, facility management software is designed to perform the following functions:

  • Mange assets and track important equipment information

  • Manage maintenance costs

  • Automate maintenance workflows

  • Create and manage recurring tasks

  • Increase asset efficiency

  • Streamline work order processes (e.g., repair requests, completion tracking)

  • Reduce space and maintenance costs

The International Facility Management Association (IFMA) defines facility management as the “practice of coordinating the physical workplace with the people and work of the organization.” This encompasses a range of activities, from portfolio forecasting to equipment maintenance and space planning.

Common Features of Facility Management Software

A well-implemented system will help companies reduce the costs of maintaining their facilities, improve the flow of information across departments and boost operational efficiencies. Common applications found in CAFM include:

Maintenance management

Allows organizations to create and track work orders for maintenance activities. All building maintenance software offers some type of maintenance application, which is sometimes called work order software. Some systems offer facility condition assessment, which helps organizations evaluate the physical condition of their buildings and preventive maintenance, which automates routine tasks. This is similar to CMMS, but CMMS providers offer more sophisticated maintenance applications than those found in facilities maintenance software.

Asset management

Tracks and manages an organization’s assets—where they’re located, which departments use them, their frequency of use and when they need to be repaired or replaced. This helps organizations understand how to optimize the use and placement of assets, which reduces capital expenditures.

Space management

Helps organizations optimize the physical space in their buildings. It provides holistic and real-time information outlining how a space is used, which assets and personnel are in that space, and how they’re arranged. This helps avoid leasing or purchasing additional, unnecessary space. Many space tracking applications integrate with CAD or BIM files so users can view the information in a floor plan rather than a data sheet.

Move management

Supports organizations in keeping moving costs down by identifying the most efficient and least disruptive moving process. This plays a simple but important role—especially for organizations with hundreds or thousands of employees and assets. This software tracks the move schedule, costs and any related documents, like move requests and approvals. It integrates with space tracking, HR and asset tracking applications so that move liaisons can check availability of space, move the right employees and make sure their assets arrive on time.

Capital project & program management

Helps organizations manage capital construction projects. It allows them to track key business processes and project information throughout all stages of a building’s life cycle, from pre-construction to operations and maintenance. Most systems offer a large set of applications which can include managing funds, bid and procurement, scheduling, document storage and resource management.

Lease administration

Provides a central repository for tracking important lease documents and information. This helps organizations reduce data errors, avoid costly penalties and accelerate data entry by automating lease tracking processes. It’s especially helpful for organizations that manage a large lease portfolio and that track varying lease expiration dates and tenancy terms.

Real estate portfolio management

Tracks everything from square footage to building cost performance and leased versus owned space. Having a single place to track this information reduces administrative costs and helps companies maintain up-to-date information about their properties. In addition, portfolio forecasting tools help organizations predict their future space needs and occupancy costs. These tools assess historical data, and allow users to test “what-if” scenarios to make accurate predictions. Finally, companies can use reporting and analysis tools to analyze portfolio financial data and performance, then compare it with key performance indicators or industry benchmarks in order to find ways to reduce costs.

Environmental sustainability & energy performance analysis</a

Helps organizations monitor and reduce energy consumption and their carbon footprint. With more and more organizations seeking LEED certification, energy performance tools are the latest addition to facility management systems. Many solutions have monitoring, reporting and forecasting capabilities. Monitoring tools track how much energy and water is used in an area of a building, and the amount of greenhouse gas emissions or other types of waste the building produces. Reporting and analytics tools aggregate this information so that facility managers can identify consumption trends and make informed business decisions. Forecasting tools help organizations understand the financial impact of sustainability projects (e.g., “green” renovations). These features help save energy costs over time. Additionally, there are best-of-breed environmental, health and safety (EHS) management systems that specialize this type of functionality.

CAFM-software-dashboard

Infor is an example of a vendor that offers energy performance dashboards

Benefits of Facility Management Software Applications

Reduce “churn” rates and the expenses associated with managing space poorly. Moving is expensive, particularly if an organization lacks formal planning surrounding its moves. Churns—the process of moving employees and assets—require both downtime and investment, which can be significantly reduced by utilizing CAFM applications.

Extend asset lifespans. An attentive maintenance program extends the lifespan of assets while minimizing the total cost of ownership. Reactive maintenance is costly, results in unplanned downtime and can create an unsafe work environment. Developing a rigid asset upkeep schedule ensures that assets perform at their peak while maintaining a smooth operational schedule and employee safety—all without unexpected costs due to equipment failure.

Reduce energy-related expenses. Some organizations are taking a look at their energy performance for the first time. Reporting dashboards calculate total energy consumption while helping to identify operational inefficiencies. This kind of analysis demonstrates how an organization is performing and where there’s room for improvement, while encouraging sustainable behavior among a building’s occupants. Organizations can often see an immediate savings in energy-related costs by implementing environmental performance dashboards.