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Online Time Tracking Software


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Procore logo
 
Procore is a cloud-based construction management software application that helps firms increase their project efficiency and accountability by providing streamlined project communication and documentation. Users are able to manage... Read More
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Procore is a cloud-based construction management software application that helps firms increase their project efficiency and accountability by providing streamlined project communication and documentation. Users are able to manage... Read More
 
Wrike logo
 
Wrike offers a cloud-based, scalable project management and collaboration platform. Key features include social collaboration tools so users can organize their projects using a single dashboard. Users can assign tasks, track deadlines... Read More
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Wrike offers a cloud-based, scalable project management and collaboration platform. Key features include social collaboration tools so users can organize their projects using a single dashboard. Users can assign tasks, track deadlines... Read More
 
Targetprocess logo
 
Targetprocess is a cloud-based, modular project management solution that allows users to visualize and manage projects using any combination of Kanban, Scrum or the user’s own preset work solution.  The solution features an array... Read More
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Targetprocess is a cloud-based, modular project management solution that allows users to visualize and manage projects using any combination of Kanban, Scrum or the user’s own preset work solution.  The solution features an array... Read More
 
Workfront logo
 
Workfront is a leading Software as a Service (SaaS) or "cloud" based project management system. They offer collaborative work managing tools including task, portfolio, resource management and more.
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Workfront is a leading Software as a Service (SaaS) or "cloud" based project management system. They offer collaborative work managing tools including task, portfolio, resource management and more.
 
LiquidPlanner logo
 
LiquidPlanner is a cloud-based project management platform. This solution includes integrated applications for project portfolio management, document management, project collaboration, resource management, time tracking, budgeting... Read More
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LiquidPlanner is a cloud-based project management platform. This solution includes integrated applications for project portfolio management, document management, project collaboration, resource management, time tracking, budgeting... Read More

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BillQuick - Integrated Project Management and Accounting logo
 
Billquick is a flexible, mobile-ready Time Billing, Accounting, and Project Management platform. It comes packed with over 650 templates, and integrates with QuickBooks. We frequently recommend it to SMBs in many industries.
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Billquick is a flexible, mobile-ready Time Billing, Accounting, and Project Management platform. It comes packed with over 650 templates, and integrates with QuickBooks. We frequently recommend it to SMBs in many industries.
 
Smartsheet logo
 
Created in 2005, Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The Seattle-based company offers this product under a cloud-based subscription... Read More
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Created in 2005, Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The Seattle-based company offers this product under a cloud-based subscription... Read More
 
Mavenlink logo
 
Mavenlink offers software and services for project management, resource planning, collaboration and financial management. It was designed for professional services, and it is best suited for those who need to collaborate with teams. Mavenlink's... Read More
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Mavenlink offers software and services for project management, resource planning, collaboration and financial management. It was designed for professional services, and it is best suited for those who need to collaborate with teams. Mavenlink's... Read More
 
Clarizen logo
 
Clarizen is an online project management software system that offers a full set of features including: automatic notifications, gantt charts, multi-project management, templates, scheduling and more.
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Clarizen is an online project management software system that offers a full set of features including: automatic notifications, gantt charts, multi-project management, templates, scheduling and more.
 
ArchiOffice logo
 
ArchiOffice offers flexible deployment options. Project Management and Time Tracking are available on a standalone basis. Integrated functionality for Reporting, Budgeting, and more are also available within a suite.
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ArchiOffice offers flexible deployment options. Project Management and Time Tracking are available on a standalone basis. Integrated functionality for Reporting, Budgeting, and more are also available within a suite.

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FunctionFox logo
 
With 70,000 users, TimeFox is a trusted project management solution for small businesses. The web-based system includes timesheet solutions, task tracking and project cost tracking.
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With 70,000 users, TimeFox is a trusted project management solution for small businesses. The web-based system includes timesheet solutions, task tracking and project cost tracking.
 
Deltek Vision logo
 
Deltek Vision is a project-based ERP system designed by and for architecture and engineering firms. It integrates all key A/E firm processes, from accounting to project management. More than 3,600 A/E firms use Vision worldwide.
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Deltek Vision is a project-based ERP system designed by and for architecture and engineering firms. It integrates all key A/E firm processes, from accounting to project management. More than 3,600 A/E firms use Vision worldwide.
 
Easy Projects logo
 
Easy Projects is a cloud-based integrated project management solution for businesses of all sizes across the globe. The solution helps project managers plan projects and create a collaborative platform for engaging multiple users. Project... Read More
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Easy Projects is a cloud-based integrated project management solution for businesses of all sizes across the globe. The solution helps project managers plan projects and create a collaborative platform for engaging multiple users. Project... Read More
 
Workzone logo
 
Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed reports... Read More
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Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed reports... Read More
 
Journyx logo
 
Since 1996, Journyx has offered growing businesses a web-based solution to manage time, expenses, and resources. The software currently serves customers worldwide in all types of industries, from healthcare to business services to... Read More
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Since 1996, Journyx has offered growing businesses a web-based solution to manage time, expenses, and resources. The software currently serves customers worldwide in all types of industries, from healthcare to business services to... Read More

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Dovico logo
 
Dovico is a Timesheet and Time Tracking system with an emphasis on usability and aesthetics. The system provides an intuitive solution to help organize workflow and improve time tracking for project time and project costing, improving... Read More
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Dovico is a Timesheet and Time Tracking system with an emphasis on usability and aesthetics. The system provides an intuitive solution to help organize workflow and improve time tracking for project time and project costing, improving... Read More
 
B2W Track - Field Tracking and Analysis logo
 
B2W Track is a web and mobile-based solution from B2W Software (formerly BID2Win) for heavy civil construction field tracking and analysis. Accessible via any web browser, B2W Track allows immediate capture and communication of field... Read More
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B2W Track is a web and mobile-based solution from B2W Software (formerly BID2Win) for heavy civil construction field tracking and analysis. Accessible via any web browser, B2W Track allows immediate capture and communication of field... Read More
 
Project Insight logo
 
Project Insight is a project, portfolio and resource management solution developed specifically for the mid-market. Project Insight is a collaborative solution that gives teams a way to manage projects from a single location, monitor... Read More
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Project Insight is a project, portfolio and resource management solution developed specifically for the mid-market. Project Insight is a collaborative solution that gives teams a way to manage projects from a single location, monitor... Read More
 
Vorex logo
 
Vorex is a comprehensive Professional Services Automation (PSA) solution that effectively manages sales opportunities, projects, timesheets/expense sheets, and invoices, as well as a number of other functions. This system is perfect... Read More
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Vorex is a comprehensive Professional Services Automation (PSA) solution that effectively manages sales opportunities, projects, timesheets/expense sheets, and invoices, as well as a number of other functions. This system is perfect... Read More
 
Oracle Financials ERP Cloud logo
 
Oracle Financials ERP Cloud is a cloud-based, end-to-end business management solution designed for midsized to enterprise-level customers. It offers a suite of applications including material planning, financial accounting, and business... Read More
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Oracle Financials ERP Cloud is a cloud-based, end-to-end business management solution designed for midsized to enterprise-level customers. It offers a suite of applications including material planning, financial accounting, and business... Read More
 

Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: April 25, 2017


Online time tracking software refers to the cloud-based tools teams use to monitor and record time spent on tasks and projects. This process is vital for accurate project tracking, which in turn enables managers and stakeholders to plan future projects more effectively.

This guide will help you understand the various types of online time tracking tools available and how they fit within the larger project management software market. Here’s what we’ll cover:

What Is Online Time Tracking Software?
Common Features of Web-Based Time Tracking Software
The Vendor Landscape
Market Trends to Understand

What Is Online Time Tracking Software?

Time tracking software helps users manage and structure their time more efficiently. Online time tracking software simply refers to time tracking software products that are stored and accessed online, or in the cloud, rather than installed on a user's local servers (or "on premise"). This type of deployment may be referred to as online, cloud-based, web-based or Software-as-a-Service (SaaS).

Whereas task management tools help teams organize their workloads, time tracking tools provide teams additional insight into the time spent working on day-to-day activities.

Home screen in FunctionFox

Home screen in FunctionFox

This insight is useful for several reasons, including:

More accurate project costing. Managers can track the estimated versus actual time to complete tasks, milestones and projects. When tracked alongside estimated versus actual project costs, managers get a better idea of project profitability. In turn, this allows businesses to plan future projects more effectively.

Improved scheduling. Understanding an employee’s time management practices allows managers to make more informed scheduling decisions. Additionally, online time trackers help centralize individual and team calendars, so managers have insight into team workloads as well as current and future availability.

Increased productivity. Centralizing project status can boost team efficiency. Users know what is expected of them and when it is due, and they can track how well they are performing against deadlines. Publically displaying progress on a team dashboard also acts as incentive for individuals to complete tasks on time.

Common Features of Web-Based Time Tracking Software

Online time tracking software differs from on-premise software in that it is hosted in the cloud. There are benefits and drawbacks to this type of deployment.

Web-based products are typically priced via subscription, meaning users pay a recurring monthly or annual fee. As a result, upfront costs are generally lower for web-based systems (though over time, the cost of onpremise and web-based systems usually converge).

Additionally, web-based time tracking software is great for users who need to access the tool remotely, since all that's needed for access is a web browser. And updates are pushed out automatically by the vendor, rather than the user having to install them manually.

That said, organizations with significant IT resources may prefer the control afforded by on-premise installations.

Regardless of whether the software is web-based or on premise, the functionality is typically similar. Below are some of the most common time tracking capabilities:

Time clock Manual or automatic time clock; users can record start and end times for tasks. This lets managers track estimated versus actual time required to complete them.
Timesheets Reflects the time log for each team member and the tasks or projects worked on for a designated period of time. Managers must often approve timesheets, especially for hourly or part-time workers.
Time categories/ classification Track time per user, per task or per project. Managers can assign a pay rate or set items up with a fixed price. This helps managers keep track of billable and nonbillable hours.
Dashboard/reports Centralize team schedules and view time logged for individual tasks and team projects. Track time to completion, billable hours versus total hours worked and filter data by week, project or person.
Invoicing Freelancers, contractors or professional services firms might invoice clients per the time accrued on a project. Invoicing options can be based on an hourly rate assigned to the person, task or project.

The Vendor Landscape

There are several free online time tracking applications available for teams with a limited IT budget. These systems can be a great jumping-off point, especially for teams starting out. However, free tools typically have limited features or support services. As a team grows, they will often need to graduate to a more robust solution.

Online time tracking software can be purchased in one of the following ways:

Best-of-breed, or stand-alone platforms. Teams can use online time tracking applications to record time spent working on tasks and projects. As timesheets are often directly tied to billing and invoicing, businesses purchasing stand-alone time tracking software should first ensure the application integrates with their existing accounting system, as well as any other software systems in place.

Examples of stand-alone applications include:

Offered in-suite, as one application of many in a comprehensive system. Time tracking is often included within larger project management (PM) and professional services automation (PSA) solutions. Purchasing an online PM system that includes time tracking is the best way to ensure that data passes seamlessly between project management processes, helping teams stay on top of schedules and project timelines.

Cloud-based PM platforms with time tracking include:

Market Trends to Understand

There are a number of market trends that prospective buyers should be aware of, such as:

Flexible work arrangements. Telecommuting, job sharing, flextime—increasingly, employers are adopting flexible work arrangements (FWAs) as a way to recruit new talent and improve employee retention. Online time tracking software allows employers to track remote worker hours and ensure that employees working flexible schedules are still clocking an eight-hour work day.

For example, many online time trackers have “idle detection,” which alerts users (and employers) of the time spent away from the keyboard. Some tools, such as Hubstaff, track employee activity levels by taking screenshots and tracking keyboard and mouse activity throughout the day.

Growing popularity of agile. Two of the most popular agile methodologies are Kanban and Scrum—both of which are intricately tied to time. Agile teams use Kanban and Scrum tools to track and monitor the time spent on tasks and project phases.

For example, agile teams following Kanban use cumulative flow diagrams to show the status of different work items over time. They also use lead and cycle time diagrams to measure time to completion for tasks and projects.

Teams following Scrum use timeboxes, or sprints, to structure their time allotted to complete a certain number of tasks. Typically, sprints are two weeks long. Teams then track their progress on each sprint using burndown charts, which plot the amount of amount of tasks against the time in the sprint.

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