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Online Project Management Software


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NetSuite OpenAir logo
 
NetSuite OpenAir offers buyers a collection of applications designed to support every stage of the professional services delivery lifecycle. Offered as Software-as-a-Service, the platform includes applications to manage projects, resources,... Read More
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NetSuite OpenAir offers buyers a collection of applications designed to support every stage of the professional services delivery lifecycle. Offered as Software-as-a-Service, the platform includes applications to manage projects, resources,... Read More
 
Clarizen logo
 
Clarizen's online project management solution includes features for planning and resource and risk management. Clarizen is particularly focused on supporting professional services firms.
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Clarizen's online project management solution includes features for planning and resource and risk management. Clarizen is particularly focused on supporting professional services firms.
 
Smartsheet logo
 
Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The software offers a suite of project management applications, such as document management,... Read More
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Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The software offers a suite of project management applications, such as document management,... Read More
 
Workzone logo
 
WorkZone’s best-of-breed online project management solution provides companies of all sizes a comprehensive suite of applications, including budgeting and time tracking tools.
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WorkZone’s best-of-breed online project management solution provides companies of all sizes a comprehensive suite of applications, including budgeting and time tracking tools.
 
KeyedIn Projects logo
 
Designed to provide an end-to-end project management solution for enterprise-level companies, KeyedIn Projects offers a full suite of features, including Program Management, Professional Services Automation, and their Project Portfolio... Read More
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Designed to provide an end-to-end project management solution for enterprise-level companies, KeyedIn Projects offers a full suite of features, including Program Management, Professional Services Automation, and their Project Portfolio... Read More

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Deskera logo
 
Deskera is an enterprise resource planning software formulated to run manufacturing operations. The system is suitable for companies manufacturing for a variety of industries. Textiles, automotive, distribution, metal processing, pharmaceuticals,... Read More
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Deskera is an enterprise resource planning software formulated to run manufacturing operations. The system is suitable for companies manufacturing for a variety of industries. Textiles, automotive, distribution, metal processing, pharmaceuticals,... Read More
 
Mavenlink logo
 
Mavenlink is a Web-based project management solution that provides a comprehensive tool for team collaboration, offering core accounting, billing & invoicing, help desk, business intelligence and workforce management applications.
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Mavenlink is a Web-based project management solution that provides a comprehensive tool for team collaboration, offering core accounting, billing & invoicing, help desk, business intelligence and workforce management applications.
 
Project Insight logo
 
Project Insight is a project and portfolio management solution for project driven organizations. Provides visibility into the workloads of resources, project budget and status with real-time reports. Project Insight is a collaborative... Read More
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Project Insight is a project and portfolio management solution for project driven organizations. Provides visibility into the workloads of resources, project budget and status with real-time reports. Project Insight is a collaborative... Read More
 
Workfront logo
 
Workfront is a Web-based PM solution with applications for Enterprise, Marketing and IT. The system is designed to engage workers with a focus on collaboration tools. System features include time-tracking and Gantt views.
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Workfront is a Web-based PM solution with applications for Enterprise, Marketing and IT. The system is designed to engage workers with a focus on collaboration tools. System features include time-tracking and Gantt views.
 
Replicon PPM logo
 
Replicon is a Web-based solution that includes general features such as task management and collaboration as well as functionality for budgeting and managing resources.
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Replicon is a Web-based solution that includes general features such as task management and collaboration as well as functionality for budgeting and managing resources.

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Easy Projects logo
 
Easy Projects is a cloud-based integrated project management solution for businesses of all sizes across the globe. The solution helps project managers plan projects and create a collaborative platform for engaging multiple users. Project... Read More
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Easy Projects is a cloud-based integrated project management solution for businesses of all sizes across the globe. The solution helps project managers plan projects and create a collaborative platform for engaging multiple users. Project... Read More
 
FunctionFox logo
 
TimeFox is designed to help small- to medium-sized companies in segments such as web design and development, industrial design, marketing and PR. The software includes task management as well as time and expense management.
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TimeFox is designed to help small- to medium-sized companies in segments such as web design and development, industrial design, marketing and PR. The software includes task management as well as time and expense management.
 
Wrike logo
 
Wrike offers a cloud-based, scalable project management and collaboration platform. Key features include social collaboration tools so users can organize their projects using a single dashboard. Users can assign tasks, track deadlines... Read More
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Wrike offers a cloud-based, scalable project management and collaboration platform. Key features include social collaboration tools so users can organize their projects using a single dashboard. Users can assign tasks, track deadlines... Read More
 
Cammsproject logo
 
Cammsproject from CAMMS stores all necessary elements to manage organization-wide projects within one cloud-based system. Users are able to access proposals, assessments and plans and also implement and evaluate projects through this... Read More
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Cammsproject from CAMMS stores all necessary elements to manage organization-wide projects within one cloud-based system. Users are able to access proposals, assessments and plans and also implement and evaluate projects through this... Read More
 
One2Team logo
 
One2Team is a project and collaboration management solution recommended to enterprise companies in industries such as construction, retail, telecommunications, healthcare, finance, and food & beverage. One2Team’s software includes... Read More
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One2Team is a project and collaboration management solution recommended to enterprise companies in industries such as construction, retail, telecommunications, healthcare, finance, and food & beverage. One2Team’s software includes... Read More

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SAP for Project Management logo
 
SAP is designed to help large and enterprise-level organizations manage their projects. While the system can help companies in any industry manage their projects, we recommend the system to companies with at least 100 employees.
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SAP is designed to help large and enterprise-level organizations manage their projects. While the system can help companies in any industry manage their projects, we recommend the system to companies with at least 100 employees.
 
Deltek Vision logo
 
Deltek Vision is a project-based ERP system designed by and for architecture and engineering firms. It integrates all key A/E firm processes, from accounting to project management. More than 3,600 A/E firms use Vision worldwide.
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Deltek Vision is a project-based ERP system designed by and for architecture and engineering firms. It integrates all key A/E firm processes, from accounting to project management. More than 3,600 A/E firms use Vision worldwide.
 
Sciforma logo
 
Sciforma 6.0 provides users a flexible, integrated Web-based project and portfolio management solution suiting midsize to large organizations, especially those in engineering, IT services and consulting.
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Sciforma 6.0 provides users a flexible, integrated Web-based project and portfolio management solution suiting midsize to large organizations, especially those in engineering, IT services and consulting.
 
Deltek Ajera logo
 
Deltek's Ajera delivers robust financial and project management software to mid-sized architectural and engineering firms. Streamline financial processes and always have the most up-to-date information on hand.
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Deltek's Ajera delivers robust financial and project management software to mid-sized architectural and engineering firms. Streamline financial processes and always have the most up-to-date information on hand.
 
Targetprocess logo
 
Targetprocess is a cloud-based, modular project management solution that allows users to visualize and manage projects using any combination of Kanban, Scrum or the user’s own preset work solution.  The solution features an array... Read More
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Targetprocess is a cloud-based, modular project management solution that allows users to visualize and manage projects using any combination of Kanban, Scrum or the user’s own preset work solution.  The solution features an array... Read More

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Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: July 23, 2017


Online project management software allows teams to collaborate on and manage projects from initial concept to completion. Online tools, which run on a Web-based user interface (UI), offer potential benefits over traditional systems that are installed on-premises. For example, most online tools can be licensed for a relatively low monthly fee, which reduces your upfront investment.

We wrote this buyer’s guide to help you better understand this market and research the solutions that can fit your needs.

Here's what we'll cover in this guide:

What Is Online Project Management Software?
What Type of Buyer Are You?
Important Considerations

What Is Online Project Management Software?

Online project management systems track and manage the lifespan of a project, offering functionality for everything from planning to defining a budget to assigning individual tasks to team members. By giving each member an up-to-date view of the progress, teams can coordinate and collaborate better to see a project through to completion.

Screenshot of the team management feature in AtTask, an online solution

An online project management tool can be a cost-effective choice for self-employed individuals, small businesses and enterprises alike. And because users can access their platform from anywhere with an Internet connection, it can also be a great tool to connect teams that are located in different parts of the world.

Since online project management software is built to be delivered over the Web, it has a modern look and feel that can often provide a superior user experience (UX). And because it is built in the cloud, vendors are able to maintain, host and update it for you. This reduces the need for dedicated IT staff to manage your company’s software infrastructure. It also makes it easier to keep your company running on the most recent version, since vendors roll out updates to customers automatically.

What Type of Buyer Are You?

There are many types of project management tools, and it’s important to select a system that fits your needs. Here are a few special scenarios that will require extra attention when selecting a new system:

Small businesses. Most small businesses we speak with are looking for collaboration features, task management, project scheduling and document-sharing capabilities. This allows small businesses to keep up-to-date with the current state of the project and with tasks that are assigned to team members.

Departmental buyers. Some companies purchase software to manage projects for a specific department. For instance, design teams may require a system that allows for easy collaboration on projects and lets team members share and comment on design mockups. Meanwhile, IT departments may require features that support a specific development methodology, such as agile development. If you are buying for an individual department, make sure your software supports that department’s workflow.

Screenshot of a burn down chart for agile software development in Clarizen

Industry-specific buyers. A few industries have very specific project management needs. Construction project managers, for instance, need to be able to review blueprints, track job costs and allocate inventory within a single system. As a result, they need highly specialized software. Other industries that have unique project needs include complex custom manufacturing and software development firms. If you fit into this buyer type, make sure to find a vendor that supports your industry-specific requirements.

Important Considerations

When evaluating these systems, you should keep the following considerations in mind:

Mobile applications. If your project managers spend a lot of time out in the field, you may want to consider vendors who support a mobile application. This will allow project managers to log issues, track project progress and access important documents while outside the office. Some vendors offer an app built to run natively on your iPhone, iPad or Android device, while others simply provide a mobile version of their Web application. Make sure you take your mobile needs into account before selecting a vendor.

Relatedly, if you're looking for a product designed to run optimally with a Mac operating system, we've profiled PM solutions for Mac here.

Social activity stream support. Several vendors now incorporate activity streams—which look similar to a Facebook news feed—into their software, so that team members can report on and discuss progress. Team members can quickly attach approval documents, expense sheets or any other document to a comment. If you think this type of social collaboration would help your team better execute projects, ask vendors if they support activity streams.

Integration options. Many companies will want to integrate their project management system with existing business applications. For instance, integrating your project management system with your accounting application will allow you to send project expense reports and other financial data directly to accounting to make billing, invoicing and financial management of the project more fluid. If you want to connect your project management system with existing applications, be sure to check with the vendor to see what integrations they currently support, as building your own integrations can be time-consuming and difficult.

 

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