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School Management Software

 
Orbund logo
 
Orbund is a customizable, web-based education management platform offering a student information system (SIS) for training institutes, higher education, K-12 schools and universities. Founded in 2003 and based in Kansas, this system... Read More
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Orbund is a customizable, web-based education management platform offering a student information system (SIS) for training institutes, higher education, K-12 schools and universities. Founded in 2003 and based in Kansas, this system... Read More
 
ASAP logo
 
ASAP is a web-based class and membership management software solution that caters to the needs of both small and midsize organizations as well as large enterprises. This solution helps organizations manage classes, after school programs,... Read More
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ASAP is a web-based class and membership management software solution that caters to the needs of both small and midsize organizations as well as large enterprises. This solution helps organizations manage classes, after school programs,... Read More
 
Populi logo
 
Populi is a web-based school administration solution designed to serve small to midsize colleges. The product helps track details related to academics, billing, reporting, admissions and people management and library functions, among... Read More
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Populi is a web-based school administration solution designed to serve small to midsize colleges. The product helps track details related to academics, billing, reporting, admissions and people management and library functions, among... Read More
 
Campus Cafe logo
 
Campus Cafe is a web-based student information system that unifies admissions, student services, business office and alumni development functions. It is built for the needs of small and midsize educational institutes and universities... Read More
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Campus Cafe is a web-based student information system that unifies admissions, student services, business office and alumni development functions. It is built for the needs of small and midsize educational institutes and universities... Read More
 
Edvance logo
 
Edvance is a web-based school management solution that allows administrators to manage academic operations and enables interaction between school administration, teachers, parents and students. The product provides a developer license... Read More
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Edvance is a web-based school management solution that allows administrators to manage academic operations and enables interaction between school administration, teachers, parents and students. The product provides a developer license... Read More

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PowerVista RollCall logo
 
PowerVista RollCall is a campus management and student administration software solution that supports the requirements of non-K-12 schools. This solution targets schools for adult students and can help manage the complete student life... Read More
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PowerVista RollCall is a campus management and student administration software solution that supports the requirements of non-K-12 schools. This solution targets schools for adult students and can help manage the complete student life... Read More
 
PraxiSchool logo
 
PraxiSchool by PraxiPower Software is a school, childcare and church management product that can be accessed via the cloud. This product is designed to cater to the needs of small schools and daycare facilities. PraxiSchool offers... Read More
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PraxiSchool by PraxiPower Software is a school, childcare and church management product that can be accessed via the cloud. This product is designed to cater to the needs of small schools and daycare facilities. PraxiSchool offers... Read More
 
SchoolBrains logo
 
SchoolBrains is a Student Information System (SIS) that offers an integrated suite of modules to maintain student and personnel data. It is a web-based solution targeted primarily at K-12 schools and provides access to information... Read More
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SchoolBrains is a Student Information System (SIS) that offers an integrated suite of modules to maintain student and personnel data. It is a web-based solution targeted primarily at K-12 schools and provides access to information... Read More
 
STARS logo
 
STARS is a cloud-based campus management solution that helps schools and colleges manage operational data. The product allows users to manage the entire student life cycle, starting from managing leads to placements. STARS offers... Read More
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STARS is a cloud-based campus management solution that helps schools and colleges manage operational data. The product allows users to manage the entire student life cycle, starting from managing leads to placements. STARS offers... Read More
 
EMPOWER logo
 
EMPOWER is a web-based student information system that supports the academic management needs of universities and colleges. This software offers features supporting recruitment and admissions, financial aid, records and registration,... Read More
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EMPOWER is a web-based student information system that supports the academic management needs of universities and colleges. This software offers features supporting recruitment and admissions, financial aid, records and registration,... Read More

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Collegix logo
 
Collegix is a solution that provides an integrated suite of applications to meet the administrative and management requirements of colleges and universities. Key features include recruitment and admissions, student life cycle management,... Read More
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Collegix is a solution that provides an integrated suite of applications to meet the administrative and management requirements of colleges and universities. Key features include recruitment and admissions, student life cycle management,... Read More
 
Student Management Suite logo
 
Skyward’s Student Management Suite is a comprehensive student information and school management system that supports student records management, curriculum, attendance, grades, discipline, reporting and more. Its gradebook module... Read More
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Skyward’s Student Management Suite is a comprehensive student information and school management system that supports student records management, curriculum, attendance, grades, discipline, reporting and more. Its gradebook module... Read More
 
Infinite Campus logo
 
Infinite Campus is a customizable web-based school management platform built to serve districts ranging in size from 30 to 330,000 students. This software integrates SIS features, operational management tools and learning management... Read More
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Infinite Campus is a customizable web-based school management platform built to serve districts ranging in size from 30 to 330,000 students. This software integrates SIS features, operational management tools and learning management... Read More
 
Fedena logo
 
Fedena is an enterprise school management system from Foradian Technologies that features over 50 basic and advanced modules for managing student data, schedules, grades, messaging, human resources, finances and more. The software’s... Read More
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Fedena is an enterprise school management system from Foradian Technologies that features over 50 basic and advanced modules for managing student data, schedules, grades, messaging, human resources, finances and more. The software’s... Read More
 
mySkoolApp logo
 
mySkoolApp from Hex Technologies is a web and mobile-based school management system built to manage student data, daily operations and communications. With the app, teachers, students, administrators and parents can access real-time... Read More
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mySkoolApp from Hex Technologies is a web and mobile-based school management system built to manage student data, daily operations and communications. With the app, teachers, students, administrators and parents can access real-time... Read More

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School ERP logo
 
School ERP offers cloud-based school management software suitable for educational institutions of all sizes. Key features include a radio frequency identification (RFID) attendance system, attendance and performance reporting, GPS... Read More
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School ERP offers cloud-based school management software suitable for educational institutions of all sizes. Key features include a radio frequency identification (RFID) attendance system, attendance and performance reporting, GPS... Read More
 
iCare logo
 
iCare is a cloud-based application for school management and parent-­teacher communication. It is designed to work on desktops as well as mobile devices and is suitable for child care and early education programs of all sizes. Key... Read More
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iCare is a cloud-based application for school management and parent-­teacher communication. It is designed to work on desktops as well as mobile devices and is suitable for child care and early education programs of all sizes. Key... Read More
 
SchoolTonic logo
 
SchoolTonic is a cloud-based school management system suitable for schools of all sizes. It provides staff, teachers, students and school administrators with student academic history records, enrollment management, calendars, options... Read More
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SchoolTonic is a cloud-based school management system suitable for schools of all sizes. It provides staff, teachers, students and school administrators with student academic history records, enrollment management, calendars, options... Read More

 

Buyer's Guide

by Justin Guinn,
Market Research Associate
Last Updated: April 8, 2017


Today, software is essential for completing daily administrative tasks in schools. Educational institutions are also leveraging technology to help them better assess student progress, rather than relying solely on teachers’ judgments. This helps take education to the next level.

With so many solutions on the market, however, it can be difficult to select the right software for your institution. This guide will tell you everything you need to know to get started.

Here's what we'll cover:

What Is School Administration Software?
Common Functionality of School Administration Software
Benefits of School Administration Software
Market Trends to Understand
Key Considerations

What Is School Administration Software? 

School administration software helps educational institutions by automating regular administrative tasks. Also known as “student information systems,” these offer a range of functionality for everything from applications to student performance monitoring.

Common capabilities of this software include:

  • Billing and invoicing
  • Grading
  • Attendance
  • Admissions
  • Scheduling

Some solutions also offer more advanced functionality, such as:

Note that some vendors offer integrated suites of software that feature several of the aforementioned applications, while other vendors offer standalone or “best-of-breed” individual applications. There are several advantages and disadvantages to each approach. In general, fully integrated suites of software will be able to cover most of your bases and you won’t have to worry about integrating certain applications with each other.

However, integrated suites can have fewer features within each of their individual applications, whereas standalone best-of-breed applications tend to be more fully featured. The downside with relying on a mix of best-of-breed applications is that you might have to have certain integrations custom built, which can add to the price tag. That said, one key advantage to relying on best-of-breed applications is that it will give your school more flexibility in the event that one application needs to be upgraded or switched out for something else. With integrated suites, you often have to upgrade or replace the system on a cyclical basis.

Common Functionality of School Administration Software

The following capabilities are common to most school administration systems:

Admissions Helps users manage the admissions process, from accepting applications to enrolling students. Includes custom admission form creation and online application submission. Stores data on prospective and new students (e.g., admission status, demographics, contact information and communication logs).
Attendance Users can record attendance in the system or through a mobile application; publish attendance records online for student, parent and teacher access; and use attendance data to build reports and letters.
Grading Allows users to record grades; create and print transcripts and customized report cards (including narrative notes from teachers); and report on class rankings and distribution. Also includes automatic calculation of weighted grades, means, medians and averages.
Scheduling Provides tools for scheduling classes based on student and teacher availability. Some applications come with automated schedulers, which match teacher schedules with student course requests.
Billing and invoicing Allows users to create and send invoices and receive payments. Some vendors also provide an integrated accounting application.
Communication Notification system keeps parents, students and teachers updated on school cancellations and delays, emergency alerts and events. These messages may be sent via email, text or voice message.

Benefits of School Administration Software

School administration systems bring many benefits to users, including:

Automation of routine tasks. Handling student information, payments and other administrative tasks manually can be overwhelming, especially for midsize and large educational institutions. School administration systems automate these mundane tasks, and can even reduce administrative staffing requirements.

Improved communication. Parents can easily interact with teachers and administrators and get their questions answered quickly. Schools can also provide regular updates to parents and students through the software’s notification system.

Better analysis of student performance. Several solutions on the market include analytics tools. Drawing from grade and attendance data, these tools provide in-depth analysis of students’ performance in academic, sports and extracurricular activities. This helps teachers take any necessary corrective actions in a timely manner.

Increased transparency. Communication tools and portals provide parents with regular updates on children’s attendance, grades and health (if the vendor offers EHR functionality). This allows them to intervene when they see performance suffer. Students can also access their own grade and attendance information whenever they need it.

Market Trends to Understand

We have observed a few changes taking place in this market:

Shift toward cloud-based software. Since the 1990s, school administration systems have increasingly been deployed in the cloud. This trend is only accelerating, thanks to the convenience and flexibility it provides. Cloud-based solutions can be accessed remotely, and the vendor takes care of all software maintenance and updates. These systems also come with relatively low upfront costs.

Rise of open-source applications. Many open-source applications have also emerged in this market. Open-source solutions often provide basic modules for free, offering more advanced functionality and support at a cost. Buyers who don’t need a comprehensive solution or who want to test whether they really need software can try these out before committing to a paid solution.

Key Considerations

Here are some important points to keep in mind as you search for new school administration software:

Integration with other software. Make sure the system you choose can easily integrate with other software your educational institution is already using, such as email, spreadsheet or accounting applications.

Vendors’ market history. Several vendors have stopped offering school administration products over the past six years. Thus, buyers should ensure the vendor they choose has a strong history in the market (five to 10 years is a good benchmark).

Customization requirements. The larger the educational institution, the more complex the system configuration will be. Buyers from large institutions should look for solutions that offer high levels of customization. This allows the system to be configured to fit existing processes and workflows, rather than the other way around.

 

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