OfficeSpace Software is a cloud-based platform that helps organizations allocate workspace. Users can manage day-to-day employee relocations and large-scale organizational moves. The software can be used across a variety of industry segments, including banks, government entities, healthcare, real estate and telecommunications.
OfficeSpace manages employee moves as well as tracking rooms, cubicles and other spaces, plus related assets like phones, computers and copiers. The visual directory allows users to locate coworkers and their contact information as well as resources like equipment and spaces. Individual and group moves can be planned with the solution's workflow, and complex moves can be planned out ahead of time with Scenarios tool. OfficeSpace also offers automated move notification emails.
OfficeSpace Software provides on-demand or auto-generated reports that show scheduled, completed and archived moves. The Request Manager module manages facility requests and integrates with the Visual Directory.
Pricing for the solution is based on the number of seats.
alex from Net-a-Porter Group
The product did just what we wanted to with out getting overly complex. The drag and drop is very handy! The ability to share proposed layout etc is also great.
The vendor has been great they are helpful and reactive to your needs, the process of uploads went like dream. We have not taking this for the global portfolio!
We like the everything but would love a mobile version for keeping the floor plans up to date.
Take time to get what you want from the system down on paper so that there are no misunderstanding. This will also save you a lot of time.
Make sure you data is clean as this affect the way the system works.
Lynn from NMC
The OfficeSpace software combines user-friendliness with a wealth of in-depth capabilities; not only can I track and plan facility moves, I can employ a variety of metrics to better-analyze our space needs. The absolute BEST thing about the OfficeSpace software, however, is the superb customer service. Anytime I need to make changes made to a layout, or if I have a question, not only do I get a quick response, but I usually get more help than I'd even needed.
It would be helpful if there were a way to export layouts into Power Point.
TRY this product; it has transformed our abilities to handle space configurations and intercompany rents.
Chip from The Urban Institute
Product: Simplicity and ease of use. Can use anywhere if not locally hosted or with VPN access if locally hosted.
Vendor: Can-do attitude, entrepreneurial spirit, ease with which to work.
There's some lack of flexibility, but it's actually intentional. The product is inherently simple and supposed to remain that way. There's functionality that is not built into the product; even so, the development team has bent over backwards to accommodate almost all of our special requests. It would be nice to be able to attach files to notifications or add more custom messages, but keeping things simple is better in the long run. Notifications are HTML-based, so if you can code a little, links work just fine. If you can't code, MS Word text can be imported just as easily.
Know what you need and look at other products before or after so you know what the competition offers. Mostly, that will be something based on CAD, which may be more product than you want, especially if you're a small organization with only one location and/or a few floors.
Terry from PetSmart, Inc.
Date: June 2013
Javier from Women's World Banking
Date: February 2013
Michael from IEEE
Date: January 2013
Jerry from PMI Mortgage Insurance
Date: August 2012
Claire from Pennington Biomedical Research Center
Date: August 2012
Chuck from Campus Management
Date: July 2012
Julia from MedImmune
Date: March 2012
Tami from ExactTarget
Date: March 2012
Alana from Envestnet Asset Management
Employees number: 1,001-5,000 employees
OfficeSpace is an excellent tool for organizations with multiple locations. It allows for easy remote facilities management -- from seating employees, assessing capacity, managing assets to regular reporting and evacuation and safety functionality.
Ease of use, quick response and vested interest from customer support, extensive functionality across all areas of facilities management.
Switching between platforms and dashboards for those admin capabilities does not often flow well.
Allexis from 2U
OfficeSpace is very helpful when new employees are searching for meeting locations and the names of their new neighbors. It is also very important for HR as emergencies may arise or employees get asked to leave.
Minor complaint, it is a little confusing when you remove someone from a seat but don't always have a seat to place them in. The person gets 'stuck' in the queue. Sometimes I would find myself making duplicate profiles because I could not retrieve the person in the queue. Otherwise, it is great!