Deltek Ajera is an integrated accounting and project management solution built for architecture and engineering (A/E) firms. It is ideal for small to mid-sized firms seeking an industry-tailored solution to improve project level profitability, staff utilization and visibility.
Deltek Ajera provides real-time information through intuitive dashboards. Principals have access to project and company financial reports for immediate visibility on firm and project profitability.
This solution gives project managers real-time insight into project progress, schedule and status. It also includes a financial platform for all accounting and administrative processes.
Key features include integrated accounting, timesheets, billing, project management, project scheduling and resource management tools.
Ajera integrates seamlessly with Ajera CRM to manage business development and client management to link all aspects of the business together.
Amber from Koffel Associates, Inc.
Employees number: 11-50 employees
We began using Ajera shortly after the Deltek acquisition and have since gained vast insight into how to effectively manage projects through the use of Ajera's many project management features.
Mike from Moore Engineering, Inc.
Employees number: 51-200 employees
Deltek Ajera Project Management works well for less complicated projects and smaller organizations. Once you get into a larger and growing organization, it has its limitations and can be cumbersome to maintain a project using the tools available
Simplistic and fairly easy to learn
Limited for complex projects and organizations
Look at if you're a small firm and utilize the Ajera Accounting software as well since they are completely integrated.
Michael from Environmental Systems Design, Inc.
Employees number: 201-500 employees
Ajera is a good software for smaller firms, under 100 employees. For the size of my firm, it just doesn't provide us with the flexibility and reporting that I require.
If your firm is a small firm and you want the project managers to be hands on, this is a good choice. However, widgets and dashboards are not the most pleasing to the eye.
Divya from ABKJ Inc
The availability 24/7 support is what I like best. The technical support teams seems knowledgeable and is quick to respond to queries. I also like the fact that Deltek has included government reporting features into the software, making it very easy to prepare and file various quarterly and annual reports with government agencies. A recent feature that was added, the import credit card feature is also a nice to have on this platform.
It is difficult to customize reports and get the advanced forms of data. Some types of reports, such as revenue based on activity type are unavailable, so you will need to resort to exporting whatever data you can to excel and then sort through hundred of lines of information to get what you want. Also, there is no option to import data from excel files. This is definitely not the most user friendly software that I've used. Management reports are virtually non existent.
QuickBooks is a software that I have used in the past and I would recommend this software to anyone that asks. It was extremely easy to use and functions and operations were quite self-explanatory, unlike Ajera which needs assistance everytime you need to do something different or new.
Jeff from InForm Design
The support people are great and the software actually has potential to be very good.
The software is difficult to use in many, many areas. It works as an accounting system and to some degree as a Project management System but there is no flow to it. You have to remember too many quirky little things to get it to do some of the most basic things.
Don't believe what the sales people are telling you. How great it is. Not true. Find a user in your area and go and spend a day watching them use the software.
Jane from BRS Architects
Client support is terrific. It's nice to know that when questions arise, you're only a phone call away from talking and understanding someone who knows the software so well.
The available reports are good but trying to create a report can be very trying unless you have SQL experience.
It does a great job of tracking your project costs. Timekeeping is a breeze and the bookkeeping/accounting functions are easy to learn. I do highly recommend this software.
Sara from Providence Engineering Corporation
Ajera allows project managers to review and manage their projects with ease. The customization dashboards enable the company to structure numerous custom reports that suit their needs. The Deltek Ajera Team loves their software. They listen to their clients and try to improve the software with new updates. Ajera is great because of the customization. But in many cases, the defaults of the software are based on industry standards or best practices.
Because the software is powerful, there is a lot of knowledge to learn. I strongly recommend using consultants. There is a learning curve, but it is well worth the time to learn how the system works correctly.
Take your time selecting a software. Ask to see how it would work for your company. Always ask to see how all aspects of the software work. Bring IT, Administration, Finance, and Project Managers into the demos. Just because something looks like it works for you, may cause a problem for another member of your team.
Ken from Ruekert & Mielke, Inc.
Ajera allows our PM's to work in the software and have answers at their fingertips. With the dashboard and widget features, they get needed info quickly, without having to search through reports or run their own inquiries.
Cannot think of anything major. I have been a satisfied customer of Ajera and it predecessor products for over 25 years. Each update and product change has gotten better. Any issues are very minor and can be worked around, at least for our firm.
Make sure to see the dashboards, widgets, developing your own reporting tools, and instant access to data.
Michele from Horizon Engineering Group, Inc.
The help link and the Ajera customer support center are fantastic tools, especially as a new user of the software. The customer support staff is also a wonderful resource, which is something that was not readily available to me with Deltek.
The software has been very quirky, and our IT guy has spent a lot of time dealing with the issues. I also think there are too many little updates, which I have not seen with other products. Additionally, the report features need more work.
Ajera is user-friendly and seems to be improving as the company grows. There are many products to research, but in the end, access to support and annual fees drove the decision to Axium's Ajera.
Lynette from Cawley Architects
Staff is very professional and knowledgeable. They are always pleasant to speak to.
I'm still learning the product. The font size is too small. It needs more detailed project reports. It needs a semi-monthly timesheet rather than weekly. Our pay periods are not based off of weeks; they are based off of days in the month. WIP accrual is automatic; I would rather have this an option function. Our projects are billed prior to them actually being completed, which causes our WIP number to be completely incorrect.
Not an inexpensive product, but if there is something in particular you are looking for, they can probably make it happen. It's worth the cost.
Karin from LPK Architects, PA
Date: April 2013
We are a small Architecture and Construction Administration firm of 15 employees in Mississippi. We are unique because we take on large higher education projects that typically would outweigh our small staff, yet our quality of work is well known and we continue to provide efficient, cost-effective rates. We began looking for new software to update our extremely outdated way of tracking costs and project budget, and implementing a way to project and budget.
We used Excel spreadsheets and our office manager's brain as our system prior to Ajera. We went with Ajera Complete in order to completely tie in the entire office - PMs to Accounting - and found it important to stay on the same playing field. We purchased Ajera in late January, and finished our implementation April 1st. The implementation was stressful to say the least, as any change would be, but our implementation consultant was Connie Keen and she maintained a goal-oriented, professional process that was much appreciated.
Our team is still learning to use the software, but it allows us to control what aspects of the software we want them to even see or learn and that contains stress by limiting questions and wrong data entry. The customer service has been wonderful, especially the IT department. We have been working with a very outdated IT source and they have assisted with bringing everyone up to speed. We have seen small benefits so far in the system, but are looking forward to the inevitable awesomeness it is sure to bring!
Marsha from Domokur Architects
Date: November 2011
Domokur Architects has been in business for over 30 years. When we purchased Axium we had 20 employees and we are now up to 40. We used Wind2/Deltek FMS from 1996-2009. We knew we had to make a change because Deltek was planning to "widow" Deltek FMS. First we went with Vision, we purchased it, did the trial conversion and some training. It was not a good experience for many reasons and because of that we changed our minds and went with Axium.
We decided on Axium in September of 2009 and did our trial conversion around the end of that month. We trained for the next few weeks, a couple hours a week (which was part of the purchase price), then did our final conversion on Thanksgiving week, and started using it December 1st. It was a VERY smooth transition! The training time they build in to the purchase price was plenty.
We used Jason Leveson as our consultant for the training and he was great. I HIGHLY recommend him and his company! We did all of our training over the phone and it all went well! (he is now working for Axium but the company he was with still does the consulting – Summerset CPA’s)
I CAN’T SAY ENOUGH ABOUT AXIUM CUSTOMER SERVICE! They are the best!!! So friendly, so knowledgeable, and so helpful! No long waits, quick and knowledgeable responses! We love the program and are so happy with the purchase of Ajera Complete. We are still learning new things all the time.
As I said, we had 20 employees when we started this whole process and are up to 40 now, the program has grown with us and our now 3 offices (instead of 1) with no problems! The savings is seen in the amount of time it takes us to do invoicing, get payroll processed, PM's looking up their own information, and many other things that are much quicker in Axium than they ever were in Deltek.
Anita from Glidden Spina & Partners
Date: November 2011
Our firm provides Architectural and Interior Design Services. Back in the '80s we implemented the Wind2 software and kept it for many years, through it's numerous upgrades and switch to Deltek. Since it was one of the first software geared towards our type of service, I have never used any other. When Deltek decided to discontinue supporting the outdated software and integrate to Vision, we had no choice but to look around and make comparisons. I was comfortable with QuickBooks, which I used for our purchasing firm. When I reviewed Ajera, it looked as easy to use as QuickBooks but did a lot more.
Vision was very expensive for our budget and it required us to completely upgrade and purchase a new network computer. We reviewed other software like IES-GP and Envision but were not as impressed with their setup. Another key to our decision was that a former Wind2 employee who had assisted us in invoice formatting for Wind2 had been working with Ajera and recommended it. The rep we used was very knowledgeable and did a great job during the demonstration of the product.
We purchased Ajera in the 4th quarter of 2008 and decided to manually enter beginning balances and project information. We purchased a block of one-on-one training. I had a terrific trainer who explained Ajera step-by-step and showed me aspects of the software that I would never have figured out on my own. It did not take me long to get the information entered and get it up and running. We also had special invoice formats created. Inquiry is a great feature. I have learned inquiry on my own but probably require a bit of further training to implement it better. I am also eager to learn the new invoice formatting as well.
Overall I am very pleased with the accounting side of the software. Payroll is also extremely easy to run through Ajera. All of our project managers love the snapshot view of each of their projects along with the ability to drill down to the time detail. Viewing where we are in contrast to our fees quickly and on a day-to-day basis has saved us a lot of time and money. Managing and tracking consultants for each project is a huge plus especially when matching up their invoices to their contracted amount and paying them when we get paid.
My invoicing time has been drastically cut since moving from Wind2 because of the ease of moving time, reclassifying time, and re-invoicing if I make a mistake etc. I also like being able to view previous invoices quickly from the Project screen. The fact that our employees can enter their own reimbursable expenses saves me time as well. Ajera is a terrific program and I am continuing to learn more about what the software is capable of doing. Axium has been very responsive to making improvements and their customer service staff is very knowledgeable and helpful.
Tricia from Ruby+Associates
Date: November 2011
As a small firm (25-50 employees), I really think Ajera is the best value for the functionality. It is extremely easy to use and is very intuitive. We were the first conversion from Wind-2 Deltek FMS (in 2005) and feel we got instant ROI with the improved visibility. All of our staff immediately adopted the software. Our clients have even told us we are better at managing our budgets on our projects. At the time, I didn't find the implementation consultant too helpful, so we used a local resource close to our firm. The conversion consultant, Carol Cook, was excellent.
Axium support is very good. They listen to their clients and make enhancements often.
Denice from Great West Engineering
Date: November 2011
Everything about Axium and Ajera continually exceeds my expectations. The company is great to work with and genuinely care about your success and questions. The Project Managers in my company appreciate all of the tools in Ajera Complete and it is very easy for everyone to use.