ProjectMates Construction Project Management Software


 

Projectmates by Systemates, Inc. is an owner-focused construction management tool that allows users to manage the entire project lifecycle from concept to closeout. Enterprise-level organizations from industries such as retail, real estate, government, and healthcare utilize the system as a single, collaborative platform for their entire construction program.

The cloud-based software has out-of-the-box features for document management, scheduling, task management, contract management, cost tracking, capital planning and much more. It is accessible on any web browser from any device, such as desktops, smartphones, and tablets. Projectmates can be integrated with any enterprise accounting software.

The system provides owners and owner’s representatives a platform for their project teams, contractors, and architects to manage day-to-day construction tasks such as RFIs, punch lists, submittals, field reports, site photos, and much more, while directors and executives are able to take a step back and generate real-time reports and dashboards on all project activity.

 

Projectmates - Program Financial Dashboard
 
  • Projectmates - Program Financial Dashboard
    Program Financial Dashboard
  • Projectmates - Global Task Manager
    Global Task Manager
  • Projectmates - Support for Tablet Devices
    Support for Tablet Devices
  • Projectmates - Project Homepage
    Project Homepage
  • Projectmates - Manage Project Schedules
    Manage Project Schedules
  • Projectmates - Access for Mobile Workforce
    Access for Mobile Workforce
Supported Operating System(s):
Web browser (OS agnostic), Windows 8

21 Reviews of Projectmates

Showing 1-20 of 21

 

from CARRNOW Construction Management
Specialty: Construction manager
Number of employees: 2 to 5 employees Employees number: 2 to 5 employees

Projectmates- Project Management Information System

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Likes Best

I have been using Projectmates since 1999. This product was developed by Architects who really understand the intricacies of project management. The "system" is easy to use and the modules are intuitive. Along the way, Projectmates has continually updated the system and is very interested in user feedback. Often, the user feedback is incorporated in new software releases.

Recently, we got an assignment for a Program Management application. The contract for this assignment is an "AIA Standard Form of Agreement for Use in a Multiple Project Program". In the contract, is a paragraph defining the expectations of The Program Manager which includes the implementation of a web-based "Project Management Information System"(PMIS). The PMIS will be used to receive, distribute, and maintain Program Reports, Program Schedules, Plans & Specifications, and the myriad of documents it takes to manage a Program successfully. The "My Reports" module is a customizable reporting tool that is the perfect way to keep the management team informed of executive level reports on a weekly basis. Projectmates has exceeded the expectations of my clients on this and numerous projects over the years. Projectmates is a standardized system that we use on all of our projects.

The support staff is always available to help/coach on the special reports and specific uses that we have required over the years. Suffice to say, I am a raving fan of the Systemates - Projectmates team.

Likes Least

I am hard pressed to find anything I don't like about this system.

Recommendations

I recommend Projectmates for project large and small, single projects to multiple projects and program management.

 
 

from RaceTrac Petroleum
Specialty: Real estate developer
Number of employees: More than 1,001 employees Employees number: More than 1,001 employees

RaceTrac - Engineering Project Management

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Likes Best

Easy to use and share files with everyone involved in a project.

Likes Least

The scheduling feature could be easier to use. It'd be useful to manipulate the headings for each project as some have unique hurdles that don't quite fit into the standard template. Also, if you could customize report generation (ie: a list of all the projects) that wasn't just done alphabetically, allow the user to choose the order they want the report generated in. For example, on a team meeting to review outstanding projects, I would rather go through the most complex projects first.

Recommendations

Spend the time to learn how everything works up front. Dedicate a few hours to working with someone familiar with the software.

 
 

from RaceTrac Petroleum
Specialty: Engineer
Number of employees: More than 1,001 employees Employees number: More than 1,001 employees

Projectmates Review

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Likes Best

capability of having paperless purchase orders and invoices

Likes Least

The fact that you cannot drag a file directly from an email as an attachment to upload.

Recommendations

Give it a try. It takes a little time to learn but definitely worth it.

 
 

from RaceTrac Petroleum
Specialty: Real estate developer
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Projectmates for Work

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Likes Best

I like that is allows all documents and information to be consolidated in one, easily accessible place.

Likes Least

It could be slightly more user friendly. Creating projects and searching for information can be slightly confusing when you first begin and takes practice before it becomes easy.

Recommendations

It takes a few tries to learn the software, but once you know how to work all of the functions, it is a time saver.

 
 

from Racetrac Perroleum
Specialty: Engineer
Number of employees: More than 1,001 employees Employees number: More than 1,001 employees

Solid platform for document, schedule and payment management

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Likes Best

It's very intuitive to use. If you can search the Internet and click links, you can use Projectmates.

Likes Least

Moving and copying files can take a bit longer than you want. You have to use file selection and action menues rather than quick keys like windows.

Recommendations

Dig into the scheduling portion and the associated tools that go with it.

 
 

from RaceTrac Petroleum, Inc.
Specialty: Real estate developer
Number of employees: 501 to 1,000 employees Employees number: 501 to 1,000 employees

Online Efficiency

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Likes Best

This is a great way to store project files without relying on your computers hard drive. Having a central location to store and access needed information for each project helps a Project Manger like myself better manage the project.

Likes Least

There should be a better way to list the project on the home page. I have so many projects that it creates multiple pages to click through. The home page should be able to list every project or give the project manager the ability to "hide" projects that aren't access as frequently.

Recommendations

This is great for those who manage multiple projects and also for projects that require many different teams to access the same storage format.

 
 

from Racetrac Petroleum, Inc.
Specialty: Engineer
Number of employees: 501 to 1,000 employees Employees number: 501 to 1,000 employees

Review from a limited user.

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Likes Best

Being able to store and access files from a central location and being able to share those files with other users and non-users alike. I also like the drag and drop function of uploading.

Likes Least

The folder layout and the multiple steps it takes to get to the folder I am trying to access.

Recommendations

Look at what is offered and the functionality of what you want it to do for you.

 
 

from Racetrac
Specialty: Engineer
Number of employees: More than 1,001 employees Employees number: More than 1,001 employees

This product made my life easier every day.

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Likes Best

What I like the most about this product is that it is extremely reliable and it has allowed me to transfer large files to not only people in my organization, but also to outside consultants and to people who arent even "users" in the system.

Likes Least

What I like least is that the system is not easily integrated into JD Edwards meaning that we must print out all of or financial approvals and walk them through accounting. If this integration is done then the product will be even more valuable.

Recommendations

I would recommend this software if you need help with scheduling and if you are trying to move away form using a local drive for storage. Projectmates makes it easy to store all documents pertinent to a project in the same location so that users in the future can access the project files. It also makes financial reports easy to generate.

 
 

from RaceTrac Petroleum, Inc.
Specialty: Building owner
Number of employees: More than 1,001 employees Employees number: More than 1,001 employees

Good and getting better

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Likes Best

I like that it serves so many purposes. It's an extremely organized FTP site that is easy to use. It handles purchase orders and invoices with ease. It's just a great project management tool.

Likes Least

I think there are small things that you keep fixing. People miss my comments a lot of the times on links I send them. What I've started doing is just sending the link to myself and then copying the link in an actual email.

Recommendations

It would be nice to be able to have a file preview so you don't have to download the whole thing. It also would be nice to be able to download section files. It would be nice if the emails we send were in a nicer format.

 
 

from RaceTrac
Specialty: Engineer
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Fantastic tool, makes project management and coordination easy!

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Likes Best

I really liked the ability to coordinate things amongst many people. It was very easy to use and exceptionally user-friendly.

Likes Least

Nothing, honestly. I have had nothing but good things to say when using Projectmates.

Recommendations

I recommend spending a few hours upon first use really diving in and gaining a better understanding of the functionality of Projectmates and what all you can do with the program.

 
 

from RaceTrac Petroleum, Inc.
Specialty: Building owner
Number of employees: More than 1,001 employees Employees number: More than 1,001 employees

Simple but efficient.

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Likes Best

It has a simple layout, which makes it easy to learn and to teach to new users.

Likes Least

It is very not mobile friendly, which is not ideal while traveling.

Recommendations

Simplicity is key because many non-technical people will be using this.

 
 

from RaceTrac Petroleum
Specialty: Real estate developer
Number of employees: More than 1,001 employees Employees number: More than 1,001 employees

ProjectMates is great for our Project's data and financial management!

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Likes Best

The program and user face is easily navigable. It really allows for many users from different backgrounds to interact and share data for all of projects. It has centralized all management of our data, scheduling, consultant interaction, and financial processing.

Likes Least

The only thing that really bothers me is not being able to drag and drop out of emails/Outlook format. That we must save data from an email to the CPU and then upload the file.

Recommendations

Truly explore the entirety of the software. It allows for a good many capabilities with purchase orders and invoicing, detailed scheduling, and data management for longevity.

 
 

from RaceTrac Petro Inc
Specialty: Other specialty contractor
Number of employees: 1 employee Employees number: 1 employee

Project Mates

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Likes Best

The product was easy to navigate and use with no prior experience of the product.

Likes Least

The restriction on which browser can be used on uploads is a bit of an issue.

Recommendations

The functional use of this product can be curved for better individual use.

 
 

from Le Duff America
Specialty: Building owner
Number of employees: 101 to 500 employees Employees number: 101 to 500 employees

Building Restaurants easier with geat Software!

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Likes Best

I like the Contracts, Change Orders, and Invoice side of this software the best. Most Project Management software has document storage but lacks on the Financial side. This one does not! I can track my budget to commitments as well as track what I have paid to date. I can also set the approvals for each financial module easily as well as change them on a Project level as my needs change. As for Systemates, owners of Projectmates, they are extremely responsive and helpful. As the system administrator for this software I need to tweak roles, picklist and dropdowns, and approvals often, they help me think through my changes before I make them and help me make small program changes with me when I get stuck. By far, this is on of the most affordable programs out there.

Likes Least

I am able to get data out of the system to do special analysis however; I would like it if the line items details on the contracts would export as well.

Recommendations

Now a days most Project Management Software store documents, have schedules, and report progress but are not good at Contract, Change Orders, and Invoices. Really think about your internal process and evaluate how much time and resources you can save by bring the Financial piece online as well; including integrating approved invoices to your accounting software. You need to compare software based on the future time and resource savings and not just your current way of doing things. We as Owners of the Project get stuck with old paper copy way because that is the way it has always been done and that copies of contracts and waivers are usable in court, we no longer need to keep all original signatures and can save headcount and file cabinet space by bringing it online. Most importantly, compare your software choices to flexibility. Can the System Administrator on your side make the necessary changes in the software as needed without needing an IT department or hired third party to make minor program changes?

 
 

from Poma Retail Developement, Inc.
Specialty: Construction manager
Number of employees: 6 to 10 employees Employees number: 6 to 10 employees

Projectmates Review

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Likes Best

The peretual push toward improving its user interface. No product is perfect, but Projectmates perpetually strives to improve their core functionality through listening to their clients' feedback, which I like.

Likes Least

There is not much to report here. Great product that has made my company more efficient.

Recommendations

Projectmates has greatly improved our workflow, allowing the company focus more on our present projects and less on administrative hang ups.

 
 

from Hilton Worldwide Architecture & Construction for HGV
Specialty: Construction manager
Number of employees: 2 to 5 employees Employees number: 2 to 5 employees

ProjectMates has been a great tool for our PM Team!

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Likes Best

The ProjectMates Team has been very responsive to our requests for customization to better meet our needs.

Likes Least

No complaints; however, I have noticed a bit of a lag in going from screen to screen as of late.

Recommendations

Be candid with the ProjectMates Team about your needs. They are very willing to help.

 
 

from Eyemart Express
Specialty: Construction manager
Number of employees: 501 to 1,000 employees Employees number: 501 to 1,000 employees

ProjectMates Keeps Us On Track

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Likes Best

Besides the fact we have a great representative helping and supporting us along the way with this product, the product itself is really great. Coming from another corporate entity that was in the midst of a 4 year renovation project, I really wish we had something like this when that large project kicked off. The fact that you can tailor it to your needs, alleviates the one size fits all limitations. Instead it can be created to work with the milestones needed within your company for a successful project. Giving other departments visibility also creates a broader partnership for a successful project.

Likes Least

It would not be the product at all. It's more internal and getting departments to see it as a resource and to utilize it as such. The program is only successful if it is being used. Internal buy in can sometimes be difficult getting them on board. But it is getting better as more things and informational links are available for them to get what they need.

Recommendations

Look outside your similar industries and see how they are using it. Doesn't matter if you are a retail environment or a hospitality environment, seeing how the system can be used to drive processes and visibility are the key to any project. It happens to be used for the construction of our retail locations, but could be used to drive many facets of business in house or out.

 
 

from TRA
Specialty: Government - state & local
Number of employees: 101 to 500 employees Employees number: 101 to 500 employees

You can't go wrong.

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Likes Best

I love the fact that every one project added to PM can keep everyone on the same page. Whatever the issue or need may be, whether field reports, submittals, pay estimates, photos, etc., once you become part of the project and acquire the necessary rights, you will always be in the loop. It's just a matter of familiarizing yourself with the basic features.
It can save a company money by not having to mail hard copy documents on a regular basis because they are all available on Projectmates. I also like the fact that to date, help is always available by PM staff.

Likes Least

Projectmates is so extensive and with ongoing updates, it can be overwhelming without proper as well as ongoing training. Perhaps review training options available-nothing else to add.

Recommendations

Projectmates, in a sense, becomes a key team player for any organization. It does create one seamless platform for managing complete lifecycles of a building and/or construction project, from planning, bidding, building and maintaining those same facilities. You can't go wrong with allowing Projectmates to meet your platform needs

 
 

from Racetrac Petroleum, Inc.
Specialty: Engineer
Number of employees: More than 1,001 employees Employees number: More than 1,001 employees

Projectmates Experience the past 3 Years

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Likes Best

What i like best about this product is that it allows for a seemless communication between internal users and outside consultants.

Likes Least

I am a little hard on the system because I primary work on the admin side. I wish it could be updated to add additional functionality.

Recommendations

This system is very good for scheduling projects as well as document management and for running financials. The customer support is very responsive each time I call.

 
 

from Capital Projects Construction
Specialty: General contractor
Number of employees: 6 to 10 employees Employees number: 6 to 10 employees

Implemented this software in three organizations

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Likes Best

This is an excellent software for the managing real estate development and construction projects on a macro basis.

Likes Least

It's a bit user unfriendly for the average real estate professional who may not want to learn a new software for a one off project or two.

Recommendations

Make a matrix of requirements in order of important. Review numerous software packages, rate them for each criteria and select the software that scores the highest.

 
 
 
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