Prophet CRM Software


 

Prophet CRM from Avidian is a cloud-based customer relationship management (CRM) application that can be integrated with Microsoft Outlook for extending Outlook's functionalities. The solution enables multiple sales teams to unify their emails, contacts, calendar details and communication records within a single application.

Prophet CRM automates tracking of Outlook-based emails, meetings, contacts, and calendar invites on a daily basis. With a single Outlook interface, users can directly work with one application and track activities in the sales pipeline. The solution provides valuable insights into the sales process along with the ability to track winning and losing leads.

With Prophet CRM dashboard, sales persons can track engagement with their clients, view their pipeline and scheduled tasks, set follow-ups, prioritize tasks and configure reminders for critical milestones during the sales pitch.

Prophet CRM offers both subscription and perpetual licensing options to its users.

 

Prophet CRM - Dashboard
 
  • Prophet CRM - Dashboard
    Dashboard
  • Prophet CRM - Outlook
    Outlook
  • Prophet CRM - Opportunity manager
    Opportunity manager
  • Prophet CRM - Automate workflow
    Automate workflow
  • Prophet CRM - Email marketing
    Email marketing
  • Prophet CRM - Synchronization for Outlook-connected apps
    Synchronization for Outlook-connected apps
Supported Operating System(s):
Web browser (OS agnostic)

68 Reviews of Prophet CRM

 

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Software Advice Reviews (61)
More Reviews (7)

Showing 1-20 of 61

Anthony from Y2K Fluid Power
Specialty: Manufacturing
Number of employees: 51-200 employees Employees number: 51-200 employees

February 2017

February 2017

Best ERP Software with CRM Integration

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

It provides a wide range of flexibility to enable a fully functioning

Pros

The flexibility of orders entry, accounting, shipping etc.

Cons

lacking a bit on CRM functionality

 
 

Brian from Midwest Foods
Specialty: Food / Beverage
Number of employees: 201-500 employees Employees number: 201-500 employees

January 2017

January 2017

Prophet CRM Review

Ease-of-use

Functionality

Product Quality

Customer Support
N/A

Have yet to come across a feature that hasn't benefited our company in some way. The ability to compile our sales teams appointments via Outlook has been great.

Pros

The initial integration was fairly clean and successful. Didn't take much time to train our employees.

Cons

At this point, the only issue we have seen is it occasionally will lag or crash for a short period of time.

 
 

August from Dakota Fluid Power
Specialty: Other

September 2016

September 2016

3 years running it as a user and 3 years using as an administrator

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Scale-ability and the capability to mold to a lot of different companies business models. The vendor is good about fixing issues quickly but sometimes difficult to distinguish between an actual error and a company specific business process. There are a ton of purchasable add-on's from third parties that can and do make this a wonderful software if you have the money.

Likes Least

Slow to implement vendor driven Idea's Network from user ideas. The product feels extremely slow once you get used to running the system and is glitchy because of the method chosen to release updates and advancements. Vendor Runs a continuous improvement program with multiple releases a year so as they are designing new features at the same time they are cleaning errors and glitches rather than waiting a long time for advancements and a rock solid release. This could also be considered good and bad if you need an advancement, you don't have to wait! Since this software can mold to a large variety of business models it can make training difficult and long due to the complexities of the software's advanced features.

Recommendations

Recomendations are in order of robustness in each area of business.
Purchasing - Very Strong
Distribution - Very Strong
Sales - Strong
Pricing Structures - Strong
Service & Maintenance - Strong to Medium: Needs a lot of work for differences in business models for Service. Scheduling a service is a challenge.
Manufacturing - Light: When they mean light manufacturing they mean it. Not a CNC type manufacturing add-on. They are currently working on a scheduling functionality that will help a ton but would still be a lot of work to run a large caliber manufacturing facility using this add-on. Some things are nice and some other are horridly missing. There is better software that handles manufacturing easier.
CRM - Light (baseline): Purchasable integrated add-on's make a world of difference.
Reporting - Baseline - Light: Need to purchase add-on if you want any strong reports or someone with Highly developed Crystal and or SQL Skills.

 
 

Diane from Dakota Fluid Power
Specialty: Other services

September 2016

September 2016

I use this product everyday for all parts of my job.

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Likes Best

I like the ability to have all things connected through P21. We don't have to have separate systems to make PO's or use systems in conjunction with this for all of our needs.

Likes Least

I don't like the warnings for too many screens open. I also don't like that the save and clear buttons are side by side. Many times I have accidentally hit the clear button instead of the save button and have had to redo my work.

Recommendations

It takes time to learn how the parts work together. It takes time to get the hang of where to find things the fastest way.

 
 

Teresa from Y2K Fluid Power
Specialty: Manufacturing

September 2016

September 2016

Easy to Use

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Ease of use & functionality of this product is very user friendly. The customer service so far has been great!

Likes Least

Haven't come across anything I dislike yet. But I haven't had the chance to use it very long yet. Love it so far!

Recommendations

Check the ease & functionality against what you are currently doing, pros & cons, and I think you'll find out this is easier!

 
 

Alex from Prismier LLC
Specialty: Manufacturing

June 2016

June 2016

Gets The Job Done, Crashes A lot, Customer Experience Was Very Bad

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Integrates into Outlook very well. I liked being able to connect the company and the people involved with the project. I created multiple departments that all have their own custom tabs so people can keep track of the information they need. Customizing the views is nice to get a quick glance of what you are working on and it exports to excel.

Likes Least

Outlook crashes a lot. We have new machines with Outlook 2013 and everyone in the office is having trouble. There is also no dynamic ability to move the project through any stages. You can't exclude null or not null values in the views which forced me to add more fields and make everything more complicated so projects didn't show up or would move off people's views once they were done with their portion. If you plan to host on premise there is still a lot of development work that needs to be done to get things working smoothly. They don't use their own software for the analytics tab and need to fully understand the limitations before signing contracts.

Recommendations

If you have a simple to understand sales process this is a pretty good software. If your business has any complexity to it this might not be the best fit. I got the feeling they were overwhelmed by how many projects each person was working on and couldn't take the time to understand our sales process or really help implement the software. The support team isn't great will follow-ups. Need to stay on them to get results.

 
 

Jon from A M King
Specialty: Construction

March 2016

March 2016

Great integrated product

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

It is completely integrated into Outlook allowing me to stay in this application and enter all my client tracking information. Plus the ability to add Outlook tasks directly from the user opportunities I am entering is fantastic to remind me of future times to reach back out.

Likes Least

That there is no spell check in the opportunity notes section. This is the main area I track all client notes and a simple change could be made to add an automatic spellcheck feature.

Recommendations

Understand if your users are major Outlook users and if so this is the product for them.

 
 

Rhett from The Conjoint Marketing Group GmbH
Specialty: Hospitality / Travel

March 2016

March 2016

We migrated to Prophet about four years ago from ACT

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

the integration with outlook and the ease of being able to continually and seamlessly keep the database updated is worth iots weight in gold. I used ACT for years and by comparison the analogy of Edison to iphone 6+ is valid for ACT to Prophet.

Likes Least

Technical issues can and do occur from time to time. Its a technical process to resolve these and invariably we need assistance from the help team in Seattle which given the time zones between there and here in Munich can be a little limiting at times

Recommendations

Read the installation manuals Its a complex program with many features you wont use Work out the bits you want to use and focus on them

 
 

Gary from Motorcar Parts of America
Specialty: Manufacturing

March 2016

March 2016

Sales Team Call Reporting Made Easier

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

The ease of set-up, use and ability to customize the program. The Prophet support team is outstanding. Training sessions are very helpful.

Likes Least

There isn't anything that I do not like about the product and vendor - This product and vendor is great.

Recommendations

Compare the features and benefits to other programs. Get the feedback from current users. Understand the full capabilities of this program in discussions with the Prophet team and how it can be adapted to fit your needs.

 
 

Brian from Forward Air
Specialty: Transportation

March 2016

March 2016

Great CRM. Easy to use and train Users.

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

I really liked the ease of training users on it and how quickly they can pick it up and start using it day 1 after only an hour or so of training. Their Account Management staff and Tech Support are outstanding to work with and very thorough in explaining the software to you and the users. Donnita Weese supports our team as an Account Manager and she is great, couldn't have asked for a better representative to help my team.

Likes Least

There is not a lot that I do not like about Prophet. I have some functionalities I would like to see added to improve it or that would fit our team better. Biggest complaint I hear from our users is the speed of uploading their leads when first opening their contact or company manager windows.

Recommendations

If you are looking for a simple fast learning CRM for your users this is it. Like they say, if you know Outlook you are already 80% trained. Take the time and experience the Demo with one of their representatives to see the functionality and simplicity, you will not be disappointed.

 
 

Tod from Sherwood Lumber
Specialty: Distribution

March 2016

March 2016

Prophet CRM review

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

As the IT Manager for Sherwood Lumber, my responsibility is to insure the software runs smoothly and the data integration with our ERP system works correctly. The software has had very few problems. We have been able to leverage the data integration capabilities of Prophet to provide important information from our ERP system to the sales people out in the field on their cell phones and other mobile platforms. They can manage Customer information on their mobile device and changes get updated in our ERP system, which keeps our Customer Contact information accurate. Our managers are able to monitor activities in the CRM to get a better feel for the interaction between our sales people and our customers and we are able to better organize our corporate marketing because of the data we are able to collect with Prophet. The people at Prophet have been great to work with. Both their sales and technical staff are knowledgeable and professional.

Likes Least

I have no specific complaints about Prophet specifically. The software platform fits our CRM needs and Prophet supports us well.

Recommendations

Keeping the data synchronized and accurate does require some time. We do get multiple records because of user error, or incomplete information. The data needs to be accurate to be of value and that does require monitoring of the data and someone to correct it. Our goal was 100% adoption by the sales force. We are approaching 50% adoption after a year. Changing user habits is a big challenge.

 
 

Kelly from Hahn Financial Group, Inc
Specialty: Insurance

March 2016

March 2016

Prophet CRM

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Software works within outlook. Easy to use, run reports, etc.

Likes Least

Would like our entire team to be able to view all emails associated with a person.

Sometimes when things go wrong, it seems the vendor has difficulty finding out what the problem is.

Recommendations

Should be easy to use, easily accessible, keeps the information you need.

 
 

Bill from Hanna Commercial
Specialty: Real Estate

March 2016

March 2016

I have used Prophet for approximately 4 years

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

I like the fact that Prophet works inside of Outlook. I have tried other CRM's that "work with" Outlook and have always found them to be clunky and to not interact with Outlook as well as they claim. I have found the people at Avidian to be very responsive to calls and emails.

Likes Least

no huge problems. There are a few things they could tweak to make Prophet even better.

Recommendations

Beware of CRM's that claim they work with Outlook. While they may claim this, in actuality, most do not do so very well.

 
 

Brad from Niederman Insurance Agency
Specialty: Insurance

March 2016

March 2016

Prophet Has Made Our Business More Efficient

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

The interface with Outlook is awesome! Very convenient to send specific group emails to clients.

Likes Least

Sometimes you will get the occasional crashes or tech issues.

Recommendations

Test drive the software, you will not be disappointed!

 
 

Jamie from Midland Metal Products
Specialty: Manufacturing

March 2016

March 2016

Prophet CRM with a geographically diverse sales team

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

It's a very user friendly product - it has the functionality we need along with a short learning curve for end users.

Tech support is outstanding. It's ironic that the vendor with the best tech support is the one where I need to use it the least, but for upgrades and platform changes they are outstanding.

Likes Least

When we were on the on-premises version if the public folder wasn't cleaned out on a regular basis the program would stop linking new data - I would have liked to have an alert or an error message for my end users. We've since moved to the hosted platform and so far there has been no downside.

Recommendations

Make sure the end user experience is something easy to learn and incorporate into their current work flow. Check that tech support is available and helpful with fast turn around time (once users adopt a CRM it becomes mission critical very quickly. Make sure you understand the fee schedule. Avidian is very clear about the costs and what is included with no surprise fees.

 
 

Jim from Seibolld Baker
Specialty: Other

March 2016

March 2016

A crm solution that does what we need it to, affordably.

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Short learning curve, great integration with outlook, easily connects all of our remote team to one database

Likes Least

Very minimal mobile device support, and complicated use for apple laptops (virtual windows needed) . The only really effective way to edit/enter the data is with a windows pc. But because of the outlook integration we can at least use/view the data on all of our devices.

Recommendations

Our needs are very simple: we want one contact database for our small sales team oof 11 people, all working in different cities. THis does that well. Its not perfect for how we would like to use it, but it is much better than any other crm system that we evaluated. The customer support is faster and more personal than any technical product we have encountered

 
 

Tom from BIS Corporation
Specialty: Telecommunications

March 2016

March 2016

Very positive

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

The support from Avidian for any questions or issues is excellent. Very responsive to our needs. We use Prophet on a daily basis for funnel management, existing account managment, project management and sales management metrics.

Likes Least

There is honestly nothing we don't like about Avidian and the Prophet product.

Recommendations

Get an understanding of how robust and fexible the product is and also understand how reports and information can be customized to meet specific business needs.

 
 

Jay from Canal Holdings, LLC
Specialty: Other

March 2016

March 2016

Prophet Keeps Us Productive

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

(i) Easy to use and install, (ii) people at Avidian are extremely helpful, patient, and responsive, and (iii) the add-in feature to Outlook (I do not need to duplicate my work between the CRM and Outlook)

Likes Least

Report generation may not be the greatest or easiest to use, but we are getting better at it

Recommendations

For a small business like ours, Prophet is perfect and will grow with us.

 
 

Craig from Delmarva Engineering
Specialty: Other

September 2015

September 2015

Craig - Manufacturer's Representative

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

The integration with Outlook is a great idea but is far from seamless.

Likes Least

clunky to use, too many windows, too long to load the database, does not work off-line unless you remember to do a synch each time you take your laptop with you. Sold to us as a finished product but feels like a Beta. Crashes constantly

Recommendations

RUN AWAY - this product is a step in the wrong direction - too many screens, too complicated, does not work well off-line

 
 

Bill from Sun Title Agency
Specialty: Real Estate

July 2015

July 2015

A Straightforward CRM worth looking at

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

The fact that Prophet is built directly into MS Outlook is convenient and well-managed within the system. It creates for a less clustered environment that can occur when taking on new software.

Likes Least

Though the product offers many customizable fields, some of the reporting aspects are directly hard wired for a sales cycle type approach and cannot be altered.

Recommendations

I recommend taking a serious look at Prophet if you are looking for a more simplistic approach to the management of your resources. It is not too overwhelming, like many of the CRMs out there, and can be introduced at a pace that is easy to grasp. Though most CRMs are "sales cycle" based, Prophet allows the user to customize the software to best suit their needs. We do not have a natural sales approach in our industry, but am able to track our clients and our internal efforts on maintaining and growing those relationships.

 
 
 
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Showing 1-7 of 7

Rick from United Credit Service

January 2017

January 2017

Great help to a small operation

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Small operation with sales force working from multiple locations. This tool provides me with the overviews I require to ensure our activity levels are consistent with our forecast.

Source: Capterra
 

Eric from Contract Management Strategies
Number of employees: 11-50 employees Employees number: 11-50 employees

April 2016

April 2016

Efficient, and more

Ease-of-use

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Product Quality
Quality
Value for Money
Value
Support

What can I say, I was happy with what Outlook itself did, but now that I use Prophet, well, I cannot function without it. Seamless. Really easy to use, multitasking is a breeze.

Pros

Just so intuitive. I especially like the tracking features.

Cons

I just wish the Analytics were not a whole day behind to see the results.

Source: GetApp
 

Randy

April 2016

April 2016

Rating Prophet

Product Quality

Product Quality
Quality

In a small company of fewer than 25 people, we don't have a lot of salespeople. Prophet helps us manage a large base of prospective clients with only a few salespeople. Prophet also helps management track the activities of the sales force and to see who is performing.

Pros

The biggest feature of Prophet for me is its seamless interaction with Microsoft Outlook.

Cons

Prophet can sometimes be slow to populate opportunities when you have a large number of them. In my case almost 3000 opportunities.

Source: GetApp
 

William from Hanna Commercial Real Estate
Number of employees: 51-200 employees Employees number: 51-200 employees

April 2016

April 2016

Prophet

Ease-of-use

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Product Quality
Quality
Value for Money
Value
Support

I first started using Prophet over 7 years ago. I liked the way that it allowed me to stay within the Outlook platform. We had tried other software's that claimed that they integrated with Outlook but always found this to not be entirely true. Prophet truly does. While it can be a robust as you want it to be it is not overwhelmingly complex to use. As sales people, we want to be engaged in the sales process, not engaged in inputting data into a CRM.

Source: GetApp
 

Cherilyn from Computer Power & Service, Inc
Number of employees: 2-10 employees Employees number: 2-10 employees

April 2016

April 2016

Prophet as a Sales Tool

Ease-of-use

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Product Quality
Quality
Value for Money
Value
Support

What I like best about this product is that it is easy to use, yet more complex depending upon needs. It is easily customized to meet individual business needs and allows us visibility to our entire team with regards to meetings, contacts, opportunities, etc. What I like the best about this vendor is that they are extremely responsive, very helpful and knowledgeable about their product. Their different tiers of service walk you through each element of your issue until completely resolved, which usually has a quick turn around time. They are also really helpful with training and answering all types of questions about their product. I would recommend that anyone evaluating this software should evaluate it fully, by downloading a demo and inputting test information. Itis the only way to see what it is capable of, which is a lot.

Pros

This software has many pros, including its integration with Outlook. It is easy to install, and there are lots of training sessions and videos available for use. There is no separate system to log into, it is always open and available, no passwords to get through.

Cons

Honestly, there isn't much that I don't like about the product. Sometimes it can have its quirks but the engineers at Avidian are constantly updating the software so that any issues that are encountered are fixed in constant product updates and releases.

Source: GetApp
 

Bill from Sun Title
Number of employees: 51-200 employees Employees number: 51-200 employees

April 2016

April 2016

Very User Friendly

Ease-of-use

Product Quality

Value for Money

Ease-of-use
Usability
Product Quality
Quality
Value for Money
Value

Prophet is one of the more user friendly CRMs I have ever dealt with. Customizable and easily accessible without having to open up any additional programs is a huge plus. We use it for tracking our marketing and client service operations and has been working out quite well.

Pros

The ability to customize pretty much any field is a definite highlight of this program along with the ability to export into Excel and create spreadsheets with any of the given information within Prophet is a true timesaver.

Cons

Since the program is geared towards more the sales efforts within a company, not all of the features are able to be manipulated in a way to pull the built in reporting features.

Source: GetApp
 

Matthew from Leman USA
Number of employees: 51-200 employees Employees number: 51-200 employees

April 2016

April 2016

PROPHET CRM

Ease-of-use

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Product Quality
Quality
Value for Money
Value
Support

PROPHET CRM has allowed us to keep in front of our clients as well as prospective clients easily and efficiently. It has allowed us to follow and monitor opportunities locally in the USA as well as with our overseas partners.
Being an INTL Freight Forwarder we are not only dealing locally but multiple opportunities with sales campaigns all over the globe.
keeping track of these is key to ensure that business is not falling thru the cracks.

Pros

Group emailing, categorizing of contacts and ability to follow leads, companies and people.

Cons

Every time you leave PROPHET to go into your inbox you need to restart the program to go back into PROPHET.

Source: GetApp