Planday is a web-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payroll and employee communication.
Businesses can copy schedules week after week, rather than manually creating them each time. By providing a comprehensive overview of employee shifts, businesses can optimize their schedules to avoid overstaffing and excessive payroll costs.
Planday’s location-specific clock-in function allows employees to clock-in from any device upon arriving to work, giving administrators a full view of exact hours worked. This gives managers a more accurate overview of expected payroll and revenue forecasts.
Planday’s integrated communication function also allows for businesses to message employee groups in specific locations, while also enabling employees to message each other to swap shifts on the go.
Businesses can try Planday for free for 30 days (no credit card required), or request a demo by a representative.
Kevin J from PCDoctors4u2.com / for JTDesigns.com
Employees number: 2-10 employees
We are a small company, less than ten employees with the intention of someday being bigger. We needed a time and attendance software that allowed remote access, allowed calendar scheduling, analytics, payroll sync, and real time communication on events and expectations. We did not want to spend a lot of money.
Plan day allows us to grow with employees and locations, they charge us monthly by the number of users. We can access all of the features from anywhere using the login console. The Graphics look professional and the staff had very little difficulty getting used to the system.
Local WiFi is recommended, but really, it is essential to experience all of the features.
There is a thirty day free trial, a second month to break it in and review accumulated data would have been helpful before the roll out.
Save yourself some time and head ache and go with Plan Day.
Jesse from Fairview
Specialty: Healthcare / Medical
Employees number: 11-50 employees
Plan day has allowed me to reduce the time it takes me to create a two week schedule by 2/3rds. It also has reduced the amount of managing the schedule on my end and placed it on the staff.
Saves time, reduces the time need to manage every shift change, vacation requests, and open shift. Makes Staff responsible for their own schedule management. The Punch Clock has also been great to manage when the staff clocks in and out. The BEST support ever!
While working on a schedule the staff can see it in real time and can cause confusion until it is complete. I did submit a request to PLANDAY to have an area to work on the schedule in private then publish it to the staff.
Best product dollar for dollar!
Risa from Anon Plus
We did the Planday free trial which was great to let us try everything out to make sure it's what we needed. The skill sets lets me find staff replacements with the right skills easily and quickly. Also, their customer service team was always available to help us in setting up and answering any questions right from the start.
Nothing - both the system and customer service are great.
We previously used When I Work but eventually our needs outgrew what it could provide. We tried Planday for free and immediately found it to be better suited for our business' needs - mostly thanks to the skill sets.
Barbara from Bronx Arts Ensemble, Inc.
We are so happy with PlanDay, it's working out so well. Scheduling is a breeze and our office is so much more peaceful and happy without the chaos of those paper timesheets! Customer support is awesome!
Hannah from Bergen Bark Inn
We have been using Planday for just over a month now and I am amazed at how much easier it has made my life. Writing schedules has always been a nightmare and with Planday, it simplifies that task and allows our employees to request what shifts they want. It is very user-friendly and has a nice app for phones and tablets. The only downside is that we have had issues with the app working on one employee's Android phone not being able to log in. However, several others with the same phone have had no issues. We would also like to use the time clock feature but are waiting for the update that will allow employees to clock out for a lunch break. Customer support has been helpful and we have enjoyed our experience so far with Planday.
Susie from Bergen Bark Inn
Employees number: 2-10 employees
Really great software, a little difficult to set up, but only because I didn't ask the questions I needed to. They have a live chat available for you and their response is usually pretty quick. My staff can put in what they prefer and their availability which in turn has created a happier staff. I love that is doubles as a message center so I can group message everyone and they can reply to me without bothering everyone in the group text. The time clock is available in my region, however, breaks (lunch) is not yet. I am excited to start using it in January because my payroll will be integrated into the schedule. So far I am excited about the change and the time it has saved my manager each week and the money I have saved allowing her to apply her time to more worthwhile tasks.
How easy it makes everything after it was set up.
That somethings are not available in my region, I'm willing to wait, though.
Do the 30-day trial, It allows you enough time to set it all up and decide if it is right for you.
Mindy from FCUSD
Employees number: 11-50 employees
Randy in Customer Support has been fantastic. I encountered a problem with my account and he called me back within minutes and was able to help me resolve the issue. He is polite, patient and professional. I highly recommend Planday for staff scheduling needs.
I like the flexibility and customization features.
Some of the features don't fit with the Education model and we don't need any of the payroll data fields.
1. I would like to see a "delete all" box instead of having to click on multiple boxes when making a large schedule change and am deleting several shifts in a date range.
2. Sometimes shifts stick and don't delete when a new template is applied and the delete all then apply option is selected first.
3. Would be nice to be able to hide the payroll information since we don't use it.
Marc from Guest House
Employees number: 51-200 employees
Planday was one of the most useful tools i have come across for organizing shifts and punch clock information
Yan from NYU Pediatric Dentistry
Employees number: 11-50 employees
like the flexibility of Planday! wish the interface design could be better. customer services is topnotch. it was a pleasure working with Daniel Cline & Randall Smith.
Jennifer from Avalon Property Services
I want to give Daniel C a big thank you for really going above and beyond with his customer service. His demo was exact and to the point. He really listened to what i needed, and made sure that he gave a thorough explanation as to why Planday was the perfect software for the job. The software itself is very user friendly, easy to navigate, and appealing to the eyes. With so many choices out there, you want to make sure you go with something that you will enjoy using.
Thank you so much for everything.
Shari from Ellary's Greens
The software is very user friendly! My training with Daniel was great, he was patient and answered all my questions. Planday is such a useful tool for a busy restaurant group! I would definitely recommend Planday.
John from Rock Contracting LLC
Planday has changed the way I do business! I'm a contractor and need to track hours for my guys on different work sites. Plain and simple, this software works. If I need to contact someone on a different site, I can. If someone can't make it to work, I can get someone to cover for them. When I need to run payroll, I just export the hours.
The software displays a summary of schedules and the way the schedule is sorted can be changed. There are buttons for changing the sorting of the schedule. It is possible to sort by employee, position, or location. This means I can make sure I have the right people on the job at the right time. Highly recommend!
Sonya from Café Nord
At first I was reluctant to pay for a system that I used to just do for free on excel. But the amount of time and effort saved with Planday more than makes up for the small cost involved in subscribing. Now something that used to take me days now only takes me a matter of minutes. I can drag and drop my schedule, then copy it instead of entering it by hand every week. This means I can focus on my business more and my staff get their schedules faster - it's really a win-win situation all around. I can't imagine how we coped before Planday, to be honest.
Jennifer from North Star Independent Living Services, LLC
No details, the product is great.
Phillip from Western Regional Security
Cody has been my main contact but his support and development team has also been really friendly and come to our aid whenever we needed them. The main features that brought us over was the easy to use layouts and the fact that this product allows you to see who you can plug in for any of those last minute call-offs. The OT controls and restrictions definitely have saved us probably 4-5 times the cost of this product making it a money maker.
The back end Admin settings allows you so much control I can assign off time schedulers who are restricted to only that role and I don't have to worry about them having access to confidential employee or client info like in other scheduling software. I would say they have alot of features that beat out the competition hands down.
Heather from T-Mobile US
I signed up for a free trial of Planday for research purposes. I have a long history of working with enterprise resource planning and HR information systems. I've had an academic interest in cloud-based, mobile tools for some time. Planday has created a unique product in that space by fostering collaboration and I wanted a hands-on experience.
This was the first time I had an immediate check-in from a live person. If this is indicative of the typical customer experience, Planday is far ahead of SAP, Oracle, Workday, and other employee scheduling and workforce planning tools. Daniel Cline contacted me shortly after I signed up to see how he could help me make the most out of the tool. As a technology professional who has overseen many product procurement efforts, this level of customer service is a rare find.
Keep up the great work!
James from Chexology
We are a NYC-based item rental SaaS that typically hires, trains, and staffs 400-1,000 W4 brand ambassadors during the winter season. Previously, we used ShiftPlanning, which was expensive, had an outdated UI, and an unfriendly mobile experience. I reached out to Cody knowing I'd need my team's buy-in to terminate our old vendor. He made it a 1-week decision with a better price and a superior product. The great thing about Planday is intelligent control over your workers' organization and being able to reach them in many ways (Twilio type SMS, required reads, news feed) to make your client comfortable. The best thing is having an "on-demand" shift grabbing feature to make work equitable and replacements instant. We sort of up-sell Planday into our services now as being "best-in-class." I don't think I'm lying!
- James Zhang
Chief Operating Officer
Plan day is what we use at my work and we have no difficulties with it. It's generally the best platform to use.
Easy to use. Lots of opportunities to contact other employees and communication in general is user friendly
None. We haven't had any problems with this platform and it is a great improvement from our former platforms.
Planday is a very well made app for making schemes.
You can choose your shifts.
its a little hard to know where to go and choose shifts, because you have two schemes. one on the front page and one on the shiftplan page and at first i thought you had to get shifts there but i couldnt so i neede to do it on the front page where i didn't have as much to look at visually to give a picture of which shift it was.
We use Planday at my work. We have about 100 volunteers taking shifts almost any time of the day and week. So with planday we can easy see who is at work when.
The app is great and Planday keeps working on it. I have used it for almost two years and it is really useful now.
Contacts in the app is not working. But that is about all I can think of.
Payday use to be a full day adventure, trying to keep track of 30 employees in an Excel sheet, calculating their supplements according to the time of work and subtracting any personnel goods. After switching to Planday payday now takes roughly an hour, and that’s only because I double check everything to be sure. I still can’t believe it’s that easy, but it is.
I like that it is so easy for our employees to put a shift up for sale/trade, and we no longer have to note down who switched with who. However, we still have the security of having to confirm the switch before it’s activated. My favorite part though, is the compatibility with our pay system. It saves me hours
In the process of confirming a switch between to employees, you can’t see whether the new employee has a shift before or after the switch, as you can when you assign a shift. Normally the system will mark them as red, because they are already scheduled to work that day. This doesn’t happen with switches, which can cause double shifts for a person.
We're a large (25+ personal) dental clinic placed in the center of Copenhagen, Denmark.
We strive to work as productive and efficient as possible, with quality and costumer service as our key words.
As a manager I used to spend several hours a week, both at work and outside work, doing schedules using exel, to make sure every shift was covered.
Usually I would spend my Easter puzzling the schedule for the upcoming summer holiday, ringing and texting assistants to sort out who I could fit in where there was a gap.
Those days are over, and even though we've used Planday for more than a year now, both my assistants, my boss and I'm still pleasantly surprised by how easy Planday is to use.
I would recommend Planday to any business with hourly scheduled staff.
Planday is like when I got my first iPhone!
I must admit I was a little suspicious at first, starting something new, but that changed quickly.
The introduction we got, the service and help was (is!) worth 5 stars.
Planday is very easy to use, very userfriendly.
The ability to customize everything is great.
Easy to navigate around.
I've been thinking about this for a long time now and I simply can't find any cons.
Rasmus from Restaurations Kompagniet
Planday really is an all-in-one online scheduling system. And it¿s an HR system representing many different aspects of our business. We¿re very happy about it!