Vacancy Filler Software


Vacancy Filler is a Web-based recruiting platform with applicant sourcing, applicant tracking, onboarding and video interviewing capabilities. It is designed to help companies develop and streamline the entire end-to-end hiring process through software.

To start, users can create and store job posting templates, from which they can create job listings and post to multiple sources, including job boards, social media sites and a careers page with one click. Any applications to a job posting, regardless of source, are housed in one centralized portal.

From there, Vacancy Filler’s candidate selection module identifies applicants with the required skills for a position, so any user can assess and shortlist candidates. Custom and premade skills-based pre-hire tests and video interviewing functionality can help further trim down candidate lists.

Once decisions have been made, email and SMS integration, along with automated acknowledgements, help keep candidates in the loop. Reporting capabilities allow users to gauge the effectiveness of their hiring process and ensure compliance.


Vacancy Filler - Candidate information
  • Vacancy Filler - Candidate information
    Candidate information
  • Vacancy Filler - Completed applications
    Completed applications
  • Vacancy Filler - Email template
    Email template
  • Vacancy Filler - Job ads
    Job ads
  • Vacancy Filler - Calendar
  • Vacancy Filler - Reporting
Supported Operating System(s):
Windows 7, Windows Vista, Windows XP, Mac OS, Web browser (OS agnostic), Windows 2000, Windows 8

1 Review of Vacancy Filler

Showing 1-1 of 1


from Loughborough Endowed Schools
Specialty: Education

Improves efficiency and cost effectiveness of recruitment process



Product Quality

Customer Support

Product Quality
Likes Best

Have used Vacancy Filler to recruit 18 roles since March 2014. It has proved particularly effective for IT / professional posts, saving time for the hiring managers whilst enhancing the candidate experience. Applicant communications are integrated into short-listing, testing and interviewing processes. Expired vacancies are removed automatically, which prevents applications after the closing date.

Agency recruitment costs have been reduced by using Vacancy Filler's integrated job board service, which has helped increase the number of good caliber applicants. Other savings achieved include reductions in conventional advertising costs, postage, printing and stationary whilst being able to electronically organize the selection and scheduling of candidates is a great time saver for HR colleagues.

The support and training service provided is excellent, and Vacancy Filler are responsive to suggestions for further enhancements, for example being able to configure the application form to meet different formats needed for specific roles. Being cloud-based, the software requires no maintenance by the client and feature enhancements are being added all the time.

Likes Least

I'd like to be able to manage more of the recruitment process in Vacancy Filler, for example the approval process of requests to recruit and new starter induction. I believe these features will soon be on the roadmap. Keeping the IT candidate tests updated to include assessment of newer technologies would also be helpful.


Whether you're currently using traditional paper based recruitment with conventional advertising or outsourcing some of this to agencies, work out the full cost of your existing recruitment process, then ask for a free trial of the software so you can see how it works for your organization and how much you'll save in time and money.

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