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Employee Scheduling Software


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Kronos Workforce Ready logo
 
Workforce Ready is a cloud-based solution offering a variety of modules, that allows you to custom a system for employee data management. The solution offers a robust workflow engine and reporting, and also a mobile application.
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Workforce Ready is a cloud-based solution offering a variety of modules, that allows you to custom a system for employee data management. The solution offers a robust workflow engine and reporting, and also a mobile application.
 
Sage Payroll logo
 
Sage offers web-based payroll solutions designed for small and midsized companies in many industries.  For companies with 10 employees and 5 departments or less, Sage Payroll Essentials is a straightforward platform can be accessed... Read More
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Sage offers web-based payroll solutions designed for small and midsized companies in many industries.  For companies with 10 employees and 5 departments or less, Sage Payroll Essentials is a straightforward platform can be accessed... Read More
 
Ascentis logo
 
Ascentis' web-based time and labor management software includes a powerful scheduling platform offering premium security features and integration with data collection devices.
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Ascentis' web-based time and labor management software includes a powerful scheduling platform offering premium security features and integration with data collection devices.
 
RUN powered by ADP logo
 
RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read More
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RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read More
 
TimeAttend by Replicon logo
 
TimeAttend’s workforce management cloud-based solution creates and adjusts employee schedules. Managers can also use the system to automatically calculate overtime, manage multiple pay rates and handle other internal policies.
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TimeAttend’s workforce management cloud-based solution creates and adjusts employee schedules. Managers can also use the system to automatically calculate overtime, manage multiple pay rates and handle other internal policies.

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BambooHR logo
 
BambooHR is a Web-based human resources (HR) software solution that is well-suited for small to midsized businesses, and as it’s Web-based, BambooHR is accessible through the Web browser of any device with an Internet connection.
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BambooHR is a Web-based human resources (HR) software solution that is well-suited for small to midsized businesses, and as it’s Web-based, BambooHR is accessible through the Web browser of any device with an Internet connection.
 
ADP Workforce Now logo
 
ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and... Read More
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ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and... Read More
 
stratustime logo
 
stratustime is a cloud-based software solution that enables users to track employee time and attendance and also offers payroll integration. Employees can clock in and out, request time off and view their schedule and PTO accruals... Read More
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stratustime is a cloud-based software solution that enables users to track employee time and attendance and also offers payroll integration. Employees can clock in and out, request time off and view their schedule and PTO accruals... Read More
 
People-Trak logo
 
People-Trak is part of the Canopy Workforce Solutions suite. The system allows users to deploy in the cloud or on-premise; either way, users control their own data and can take it with them if they ever decide to leave. Canopy's People-Trak... Read More
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People-Trak is part of the Canopy Workforce Solutions suite. The system allows users to deploy in the cloud or on-premise; either way, users control their own data and can take it with them if they ever decide to leave. Canopy's People-Trak... Read More
 
Asure People Success Platform logo
 
Drawing from 20 years of experience serving more than 4,500 companies, the Asure People Success Platform is a suitable option for small to midsize businesses, as well as enterprise corporations. Asure People Success includes modules... Read More
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Drawing from 20 years of experience serving more than 4,500 companies, the Asure People Success Platform is a suitable option for small to midsize businesses, as well as enterprise corporations. Asure People Success includes modules... Read More

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UltiPro logo
 
UltiPro delivers a powerful time, attendance and scheduling functionalities via a web portal for medium-to-large sized organizations.
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28
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UltiPro delivers a powerful time, attendance and scheduling functionalities via a web portal for medium-to-large sized organizations.
 
Infor HCM logo
 
Infor CloudSuite HCM is a suite of human resources applications with several deployment options. Applications in the core suite include benefits management, absence and time entry, budgeting, employee safety, talent acquisition, onboarding,... Read More
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Infor CloudSuite HCM is a suite of human resources applications with several deployment options. Applications in the core suite include benefits management, absence and time entry, budgeting, employee safety, talent acquisition, onboarding,... Read More
 
TSheets Time Tracking & Scheduling logo
 
TSheets is a web-based time tracking software solution that helps owners and managers keep track of employees in real-time from their desk or on the go. TSheets provides mobile time tracking for employees who either work remotely... Read More
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TSheets is a web-based time tracking software solution that helps owners and managers keep track of employees in real-time from their desk or on the go. TSheets provides mobile time tracking for employees who either work remotely... Read More
 
Epicor HCM logo
 
Epicor HCM is a global HRMS offering integrated talent management and human capital management solutions. These applications provide intuitive and adaptive HR functionality for core HR processes, as well as additional modules for Performance... Read More
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Epicor HCM is a global HRMS offering integrated talent management and human capital management solutions. These applications provide intuitive and adaptive HR functionality for core HR processes, as well as additional modules for Performance... Read More
 
Sage People logo
 
Sage People enables mid-sized to enterprise companies to manage their workforces through its cloud HCM system. It allows organizations to transform how they acquire, engage, manage and develop their people, from a local to multinational... Read More
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Sage People enables mid-sized to enterprise companies to manage their workforces through its cloud HCM system. It allows organizations to transform how they acquire, engage, manage and develop their people, from a local to multinational... Read More

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TimeForce logo
 
TimeForce makes it easier than ever to manage employee schedules and track time. Used by over 46,000 businesses, they've been helping companies with scheduling and time tracking for over twenty years.
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TimeForce makes it easier than ever to manage employee schedules and track time. Used by over 46,000 businesses, they've been helping companies with scheduling and time tracking for over twenty years.
 
Planday logo
 
Planday is a web-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payroll... Read More
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Planday is a web-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payroll... Read More
 
Synerion logo
 
With modules for time and attendance, staff scheduling and more, Synerion Workforce Management Solutions suites are suitable for organizations of all sizes looking to cut labor costs and automate worker attendance.  Able to be deployed... Read More
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With modules for time and attendance, staff scheduling and more, Synerion Workforce Management Solutions suites are suitable for organizations of all sizes looking to cut labor costs and automate worker attendance.  Able to be deployed... Read More
 
HotSchedules logo
 
HotSchedules provides mobile, cloud-based technology for the restaurant, retail and hospitality industries. This vendor delivers a suite of workforce, back office, and scheduling solutions designed to automate operational challenges,... Read More
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HotSchedules provides mobile, cloud-based technology for the restaurant, retail and hospitality industries. This vendor delivers a suite of workforce, back office, and scheduling solutions designed to automate operational challenges,... Read More
 
Deltek Talent Management logo
 
Deltek has offered unified talent management since 1999 through the acquisition of HRsmart with more than 15 million users in 28 languages and over 35 countries from companies of all sizes and industries. Deltek Talent Management... Read More
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Deltek has offered unified talent management since 1999 through the acquisition of HRsmart with more than 15 million users in 28 languages and over 35 countries from companies of all sizes and industries. Deltek Talent Management... Read More
 

Buyer's Guide

by Brian Westfall,
Market Research Associate
Last Updated: April 21, 2017


Scheduling snafus are the bane of every HR manager’s existence, often leading to missed shifts and decreased productivity. Scheduling software is designed to prevent common problems by making employee schedules easy to create, modify and distribute. Although these programs might seem similar at first glance, finding the perfect software solution for your needs requires an understanding of the variety of features that employee shift scheduling software provides. This buyer’s guide will make it easy for you to learn just that. Here’s what we’ll cover:

What Is Employee Scheduling Software?
Benefits of Scheduling Software
How Is Employee Scheduling Software Priced?
Best Tactics to Select New Software
What Type of Buyer Are You?

While this guide focuses exclusively on employee scheduling, we also provide a list of top appointment scheduling systems. These offer a broader set of features, such as online booking, calendar management, automatic reminders, customer scheduling, online payment acceptance and more.

What Is Employee Scheduling Software?

Employee scheduling systems let managers create, track and manage employee schedules. In addition to freeing managers and employees from the bonds of paper scheduling, standard features and capabilities of scheduling software include:

  • Schedule creation and modification.
  • Employee tracking.
  • Integrated time clock functionality.
  • Online schedule distribution.
  • Report generation.
  • Mobile access.

Benefits of Scheduling Software

Implementing the right employee scheduling system can have numerous benefits for managers and employees alike. A few of these include:

Improving communication. Developing and maintaining a strong line of communication with your staff is one of the most important aspects of running a successful business. By providing staff with an online resource for checking schedules and using text or email reminders, many common staff scheduling miscommunications can be prevented.

Increasing efficiency and accuracy. One of the primary benefits of staff scheduling software is being able to quickly create, view and modify schedules, handle vacation requests and keep in contact with employees about scheduling needs. Some programs include automatically populating fields, which help you spend less time manually entering names and numbers.

Maintaining compliance with labor and union laws. Scheduling applications can be used to automatically track employee hours to prevent labor and/or union law violations. This feature is especially useful for companies that have employees who can legally only work a certain number of hours, such as minors or people receiving disability benefits.

Monitoring labor costs. Scheduling software makes it easy to record hours and payroll data, providing valuable insight into current and future expenses. This gives managers better control over budgeting and overtime costs. Some payroll support solutions can even be integrated with your scheduling system.

How Is Employee Scheduling Software Priced?

Employee scheduling software usually adheres to one of two models:

Pricing Model Description Example Products
Subscription-based, or “Software-as-a-Service (SaaS)” A monthly or annual fee for using the software, typically based on the number of employees who need to access it. ZoomShift, WhenToWork, WorkSchedule
Perpetual License A one-time fee paid up front that allows you to use the software in perpetuity. TimeForge, VSS Pro

The majority of employee scheduling systems are priced on the SaaS model. Typically Web-based systems, these products allow you to access schedules from the cloud. To help determine which pricing model is best for your needs, try using our Total Cost of Ownership calculator.

Many vendors offer free trials lasting between 14 and 30 days to let prospective buyers test the software before buying. Offering both monthly and annual subscription options is another popular billing approach that gives buyers more freedom to decide when to pay.

Best Tactics to Select New Software

Evaluating new employee scheduling software can be intimidating, especially with the large number of products and myriad of different features available. Recently, we contacted software buyers across several industries to determine how they could most effectively choose new software. We discovered that the top methods included checking vendor references, having agreements reviewed by an attorney, assessing financial viability of vendors and preparing a request for proposal (RFP).

Software Selection Quadrant

Quadrant indicating where selection tactics fall on the “impact” and “satisfaction” spectrum

By adopting selection tactics that fall in the "most effective" quadrant and avoiding tactics in the "least effective" quadrant, you can avoid wasting time on methods that are less likely to return useful information for selecting the best employee scheduling software.

What Type of Buyer Are You?

Some vendors have industry-specific solutions that come with their own set of customized features. We profiled some of the more popular ones:

Restaurant/food service. Solutions tailored for restaurants and food-service organizations often include options for recording certifications, such as TABC and ServSafe, and notifying managers before their expiration; many can also coordinate schedules between multiple locations and integrate with POS systems.

Retail. As with the food service industry, some retail-specific solutions can coordinate between store locations and be integrated with POS systems. Retailers that depend on just one or two employees per shift can also benefit from reminders to prevent missed shifts and the inevitable scramble to find last-minute coverage.

Health care. Adequate shift coverage is crucial for healthcare providers, which has led software companies to include such features as notifications for last-minute appointment changes, fast communication tools for shift-swapping and the ability to assign employees to work at multiple locations.

Free Download:
Core HR Software Pricing Guide

Free Download:
Ten Steps Guide to Selecting the Right
Human Resources (HR) Software

 

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