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Time and Attendance Software


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Kronos Workforce Ready logo
 
A great fit for small to mid-sized businesses, Kronos Workforce Ready automates employee time and attendance tracking as part of its simple, affordable workforce management platform. SaaS-based deployment, available online.
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A great fit for small to mid-sized businesses, Kronos Workforce Ready automates employee time and attendance tracking as part of its simple, affordable workforce management platform. SaaS-based deployment, available online.
 
Sage Payroll logo
 
Sage offers web-based payroll solutions designed for small and midsized companies in many industries.  For companies with 10 employees and 5 departments or less, Sage Payroll Essentials is a straightforward platform can be accessed... Read More
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Sage offers web-based payroll solutions designed for small and midsized companies in many industries.  For companies with 10 employees and 5 departments or less, Sage Payroll Essentials is a straightforward platform can be accessed... Read More
 
Ascentis logo
 
Ideal for companies with 100 to 2,500 employees, Ascentis HR offers web-based time & attendance and workforce management. Full suite functionality, it works for both Mac and Windows systems.
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Ideal for companies with 100 to 2,500 employees, Ascentis HR offers web-based time & attendance and workforce management. Full suite functionality, it works for both Mac and Windows systems.
 
APS logo
 

APS

APS OnLine is an excellent choice for small to midsize businesses employing a large number of shift workers, such as hospitals and restaurants. With its mobile app, employees can clock in and out from any mobile device.
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APS OnLine is an excellent choice for small to midsize businesses employing a large number of shift workers, such as hospitals and restaurants. With its mobile app, employees can clock in and out from any mobile device.
 
PayFocus logo
 
PayFocus is Online Payroll and HR software that gives businesses compliant tax processing, support, and the ability to manage HR tasks from one platform. The software also offers personnel tracking, on boarding, and more.  PayFocus... Read More
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PayFocus is Online Payroll and HR software that gives businesses compliant tax processing, support, and the ability to manage HR tasks from one platform. The software also offers personnel tracking, on boarding, and more.  PayFocus... Read More

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TimeAttend by Replicon logo
 
TimeAttend by Replicon is a time management solution that ensures accurate payroll and time tracking. This also works to ensure labor compliance, automate attendance, and track time off.
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TimeAttend by Replicon is a time management solution that ensures accurate payroll and time tracking. This also works to ensure labor compliance, automate attendance, and track time off.
 
Namely logo
 
Namely offers a cloud-based solution for companies seeking a single comprehensive system to manage their human capital. Namely helps midsize companies manage compliance and streamline everything payroll, benefits and talent management. Namely... Read More
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Namely offers a cloud-based solution for companies seeking a single comprehensive system to manage their human capital. Namely helps midsize companies manage compliance and streamline everything payroll, benefits and talent management. Namely... Read More
 
BambooHR logo
 
BambooHR is a Web-based human resources (HR) software solution that is well-suited for small to midsized businesses, and as it’s Web-based, BambooHR is accessible through the Web browser of any device with an Internet connection.
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BambooHR is a Web-based human resources (HR) software solution that is well-suited for small to midsized businesses, and as it’s Web-based, BambooHR is accessible through the Web browser of any device with an Internet connection.
 
stratustime logo
 
NETtime Solutions has been in the time & attendance industry for 15+ years, helping organizations increase workforce efficiency and reduce operational costs by offering real-time access to critical time and attendance data.
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NETtime Solutions has been in the time & attendance industry for 15+ years, helping organizations increase workforce efficiency and reduce operational costs by offering real-time access to critical time and attendance data.
 
Patriot Payroll logo
 
Patriot Payroll from Patriot Software is an integrated human resource (HR) and payroll management solution that helps to streamline the different processes associated with managing payroll payments and tax submissions. The solution... Read More
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Patriot Payroll from Patriot Software is an integrated human resource (HR) and payroll management solution that helps to streamline the different processes associated with managing payroll payments and tax submissions. The solution... Read More

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Vibe HCM logo
 
As part of its full suite of human resources software, Vibe HCM by cfactor also offers employers time and attendance functionality, making it simple for employees to clock their hours, and helping ensure paychecks are accurate.
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As part of its full suite of human resources software, Vibe HCM by cfactor also offers employers time and attendance functionality, making it simple for employees to clock their hours, and helping ensure paychecks are accurate.
 
Asure People Success Platform logo
 
Drawing from 20 years of experience serving more than 4,500 companies, the Asure People Success Platform is a suitable option for small to midsize businesses, as well as enterprise corporations. Asure People Success includes modules... Read More
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Drawing from 20 years of experience serving more than 4,500 companies, the Asure People Success Platform is a suitable option for small to midsize businesses, as well as enterprise corporations. Asure People Success includes modules... Read More
 
People-Trak logo
 
People-Trak is part of the Canopy Workforce Solutions suite. The system allows users to deploy in the cloud or on-premise; either way, users control their own data and can take it with them if they ever decide to leave. Canopy's People-Trak... Read More
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People-Trak is part of the Canopy Workforce Solutions suite. The system allows users to deploy in the cloud or on-premise; either way, users control their own data and can take it with them if they ever decide to leave. Canopy's People-Trak... Read More
 
ECI Empower logo
 
ECI's human capital management (HCM) product is a unified SaaS, cloud-based solution for managing all aspects of employee administration, from pre-hire to retire. ECI is a single-source, real-time system that aims to eliminate manual... Read More
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ECI's human capital management (HCM) product is a unified SaaS, cloud-based solution for managing all aspects of employee administration, from pre-hire to retire. ECI is a single-source, real-time system that aims to eliminate manual... Read More
 
Paycor Perform logo
 
Paycor’s Perform is an integrated cloud-based software suite that offers functionality to encompasses the entire employee lifecycle - from recruiting and onboarding to time and attendance management. Collectively, the solution offers... Read More
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Paycor’s Perform is an integrated cloud-based software suite that offers functionality to encompasses the entire employee lifecycle - from recruiting and onboarding to time and attendance management. Collectively, the solution offers... Read More

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TSheets Time Tracking & Scheduling logo
 
TSheets is a web-based time tracking software solution that helps owners and managers keep track of employees in real-time from their desk or on the go. TSheets provides mobile time tracking for employees who either work remotely... Read More
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TSheets is a web-based time tracking software solution that helps owners and managers keep track of employees in real-time from their desk or on the go. TSheets provides mobile time tracking for employees who either work remotely... Read More
 
NOVAtime logo
 
NOVAtime is an automated time and attendance solution suitable for companies of all sizes, from small businesses to large enterprises. This Web-based system offers simple online interfaces for administrators and supervisors, as well... Read More
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NOVAtime is an automated time and attendance solution suitable for companies of all sizes, from small businesses to large enterprises. This Web-based system offers simple online interfaces for administrators and supervisors, as well... Read More
 
Planday logo
 
Planday is a web-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payroll... Read More
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Planday is a web-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payroll... Read More
 
Epicor HCM logo
 
Epicor HCM is a global HRMS offering integrated talent management and human capital management solutions. These applications provide intuitive and adaptive HR functionality for core HR processes, as well as additional modules for Performance... Read More
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Epicor HCM is a global HRMS offering integrated talent management and human capital management solutions. These applications provide intuitive and adaptive HR functionality for core HR processes, as well as additional modules for Performance... Read More
 
TimeForce logo
 
With TimeForce, you can collect employee time through several methods including time clocks, a web browser, and even a cell phone or PDA--helping employers schedule and track employee time more efficiently.
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With TimeForce, you can collect employee time through several methods including time clocks, a web browser, and even a cell phone or PDA--helping employers schedule and track employee time more efficiently.
 

Buyer's Guide

by Brian Westfall,
Market Research Associate
Last Updated: April 26, 2017


Put simply, time and attendance software automates the process of capturing employee work hours. In reality, though, it’s much more than just an electronic time clock.

These systems play an important role in multiple business operations, including:

  • Minimizing human errors associated with tracking labor and attendance
  • Reducing the time and effort required to manage human resources (HR) processes
  • Facilitating scheduling, estimating, payroll and labor regulation management

We’ve created this guide to help prospective time and attendance software buyers make a more informed purchase decision regarding this pivotal aspect of their business.

Here's what we'll cover:

What Is Time and Attendance Software?
Common Features of Time and Attendance Software
Time and Attendance Tracking Software Market Trends

What Is Time and Attendance Software?

Time and attendance software is often referred to as employee time clock software or attendance tracking software. These terms are used interchangeable and refer to systems that perform a variety of every-day functions, including:

  • Managing employee schedules*
  • Tracking the hours logged by each employee
  • Monitoring overtime and absences due to vacation, sick leave and holidays

*Note: If you’re looking for a system to track employee hours but need more advanced scheduling capabilities, such as shift scheduling and schedule distribution, head over to our guide explaining employee scheduling software.

Businesses can purchase time and attendance software as a standalone, or “best-of-breed” solution, or as part of a larger HR suite. Buyers who purchase standalone time and attendance software should check that the product integrates with their existing payroll system. This helps ensure seamless data transfer between the programs, resulting in an efficient payment process.

In an integrated suite, the attendance tracking module will connect with payroll as well as other important HR functions, such as benefits administration and employee evaluation.


Employee wages tied to work hours, as shown in Patriot Payroll. Integrating payroll and time and attendance systems helps businesses keep track of the hours logged by each employee. This is especially helpful if the pay-rate is different for overtime hours.

Common Features of Time and Attendance Software

Features and functionality of employee time tracking software include:

Punch-clock and manual time entry The most basic functionality is the ability to clock in and out and to manually enter times when necessary. Some tools also offer magnetic card readers, automated start/stop capability (e.g., clocking in when you turn your computer on, and out when you turn it off), PINs and other features to facilitate time-clocking.
Sick/vacation/holiday/PTO management Allows you to track accrual and usage of sick days, vacation days, holidays or paid time off, allowing for easy calculation of attendance, remaining vacation days and approval of paid time off.
Mobile integration Particularly useful for companies whose employees spend a lot of time out of the office, mobile apps allow the employee to clock in and out wherever they are. Many also include GPS tracking tools, supporting you in optimizing time usage.
Employee scheduling Typical scheduling systems allow you to create and monitor schedules and compare them to the actual time worked. Managers can also set overtime alerts and employee reminders to improve attendance, tardiness and unnecessary overtime conditions.
Job costing An advanced feature, job costing uses historical data and intelligent analytics to determine how many man-hours a project will require. This helps to eliminate the guesswork associated with the estimating process.
Payroll integration If the system doesn’t have a built-in payroll application, it should integrate effectively with your company's payroll system to ensure the speed and accuracy of payments and accounting. (If you're looking for a dedicated payroll system, see our guides on payroll as well as payroll products designed for Mac.)
Labor regulation management Ensure people are taking their breaks and are rotating as required through legal or safety regulations. Keep track of data for reporting and compliance purposes.

What Type of Buyer Are You?

Generally speaking, time and attendance tracking software buyers fall into one of the following categories:

HR departments. If you’re purchasing software for an HR department, take a look at our HR Software Buyer’s Guide, which lists all the features associated with these types of programs. Time and attendance management could be one of many functions you need: your ideal system might include benefits admin, applicant tracking, employee education and many other features HR professionals will find useful.

Workforce administration buyers. This is where smaller buyers typically find themselves. Your company has grown, but you haven’t quite reached the level where you need a complete human resources management system. You do, however, want time and attendance tools that feed into your payroll, possibly with a scheduling or job costing tool as well. Products to consider include Kronos Workforce Ready or TimeForce.

Self-employed/solopreneur. There are a number of vendors that offer free employee time clock software—both computer-based and smartphone-based—for individuals looking to make more efficient use of time. Even with added features like job costing, a low-cost solution like Tsheets should be all the solopreneur needs.

Time and Attendance Tracking Software Market Trends

Prospective buyers should keep the following market trends in mind as they search for a time and attendance system:

  • Software as a Service. With the adoption of Web-based subscription software on the rise, some of the best time tracking software is available through this delivery mechanism. Look for Web-based time tracking software to rise in popularity as the market expands.
  •  
  • Service-based economy. The service sector has grown rapidly over the last century, as evidenced by the rising number of service companies in the Fortune 500 and the fact that the service industry grew exponentially in the last century—from 31 percent of all U.S. workers in 1900, to 78 percent in 1999. Service companies need more innovative ways to track employee productivity and output than the resource or manufacturing sectors, which is why these kinds of tools are so popular right now.
  •  
  • Flexible work arrangements (FWAs). According to a report by WorldatWork, over 75 percent of companies in North America offer FWAs as a competitive benefit for their employees. Popular flexible arrangements include telecommuting, e.g. working remotely, and “flex-time,” or allowing employees to start their workday earlier or later than the traditional 9am-5pm schedule. For companies offering FWAs, the ability to accurately track employee attendance is critical, especially for non-salaried employees.

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