We've helped hundreds of SMBs choose the right PPM software so they can increase project oversight and allocate resources across a project portfolio. How does it work?

Project Portfolio Management Software


Sort by:
 
Sort by:
 
NetSuite OpenAir logo
 
NetSuite OpenAir offers buyers a collection of applications designed to support every stage of the professional services delivery lifecycle. Offered as Software-as-a-Service, the platform includes applications to manage projects, resources,... Read More
Rating:            (5)
Rating:
        (5)
Price:
Advisor Recommendations:
126
Platforms:
Deployment:
Business Size:
S
M
L
NetSuite OpenAir offers buyers a collection of applications designed to support every stage of the professional services delivery lifecycle. Offered as Software-as-a-Service, the platform includes applications to manage projects, resources,... Read More
 
Smartsheet logo
 
Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The software offers a suite of project management applications, such as document management,... Read More
Rating:            (207)
Rating:
        (207)
Price:
Advisor Recommendations:
66
Platforms:
Deployment:
Business Size:
S
M
L
Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The software offers a suite of project management applications, such as document management,... Read More
 
Clarizen logo
 
Clarizen is a cloud-based collaborative work management solution designed to help organizations improve cross-company engagement. The solution provides tools to connect resources, manage workflows and plan activities. Clarizen planning... Read More
Rating:            (114)
Rating:
        (114)
Price:
Advisor Recommendations:
58
Platforms:
Deployment:
Business Size:
S
M
L
Clarizen is a cloud-based collaborative work management solution designed to help organizations improve cross-company engagement. The solution provides tools to connect resources, manage workflows and plan activities. Clarizen planning... Read More
 
Workzone logo
 
Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed reports... Read More
Rating:            (27)
Rating:
        (27)
Price:
Advisor Recommendations:
44
Platforms:
Deployment:
Business Size:
S
M
L
Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed reports... Read More
 
KeyedIn Projects logo
 
Designed to provide an end-to-end project management solution for enterprise-level companies, KeyedIn Projects offers a full suite of features, including Program Management, Professional Services Automation, and their Project Portfolio... Read More
Rating:            (9)
Rating:
        (9)
Price:
Advisor Recommendations:
36
Platforms:
Deployment:
Business Size:
S
M
L
Designed to provide an end-to-end project management solution for enterprise-level companies, KeyedIn Projects offers a full suite of features, including Program Management, Professional Services Automation, and their Project Portfolio... Read More

Call us for a free FastStart Consultation: +35 376 680 1856


 
Workfront logo
 
Workfront (formerly AtTask) is a cloud-based project management solution that helps teams  to prioritize, route, manage and report on their work. It is suitable for businesses of any size and industry including IT, architecture and... Read More
Rating:            (355)
Rating:
        (355)
Price:
Advisor Recommendations:
21
Platforms:
Deployment:
Business Size:
S
M
L
Workfront (formerly AtTask) is a cloud-based project management solution that helps teams  to prioritize, route, manage and report on their work. It is suitable for businesses of any size and industry including IT, architecture and... Read More
 
Mavenlink logo
 
Mavenlink offers software and services for project management, resource planning, collaboration and financial management. It was designed for professional services, and it is best suited for those who need to collaborate with teams. Mavenlink's... Read More
Rating:            (172)
Rating:
        (172)
Price:
Advisor Recommendations:
20
Platforms:
Deployment:
Business Size:
S
M
L
Mavenlink offers software and services for project management, resource planning, collaboration and financial management. It was designed for professional services, and it is best suited for those who need to collaborate with teams. Mavenlink's... Read More
 
Wrike logo
 
Wrike offers a cloud-based, scalable project management and collaboration platform. Key features include social collaboration tools so users can organize their projects using a single dashboard. Users can assign tasks, track deadlines... Read More
Rating:            (507)
Rating:
        (507)
Price:
Advisor Recommendations:
11
Platforms:
Deployment:
Business Size:
S
M
L
Wrike offers a cloud-based, scalable project management and collaboration platform. Key features include social collaboration tools so users can organize their projects using a single dashboard. Users can assign tasks, track deadlines... Read More
 
FunctionFox logo
 
FunctionFox is a cloud-based time tracking and project management application, offering timesheets and estimates, as well as scheduling, task assignment and reporting.  FunctionFox’s capabilities are suited for the billing and... Read More
Rating:            (71)
Rating:
        (71)
Price:
Advisor Recommendations:
10
Platforms:
Deployment:
Business Size:
S
M
L
FunctionFox is a cloud-based time tracking and project management application, offering timesheets and estimates, as well as scheduling, task assignment and reporting.  FunctionFox’s capabilities are suited for the billing and... Read More
 
Project Insight logo
 
Project Insight is a project and portfolio management solution for project driven organizations. It provides visibility into the workloads of resources, project budget, and status, with real-time reports. Project Insight is a collaborative... Read More
Rating:            (14)
Rating:
        (14)
Price:
Advisor Recommendations:
10
Platforms:
Deployment:
Business Size:
S
M
L
Project Insight is a project and portfolio management solution for project driven organizations. It provides visibility into the workloads of resources, project budget, and status, with real-time reports. Project Insight is a collaborative... Read More

Call us for a free FastStart Consultation: +35 376 680 1856


 
Easy Projects logo
 
Easy Projects is a cloud-based integrated project management solution for businesses of all sizes across the globe. The solution helps project managers plan projects and create a collaborative platform for engaging multiple users. Project... Read More
Rating:            (31)
Rating:
        (31)
Price:
Advisor Recommendations:
9
Platforms:
Deployment:
Business Size:
S
M
L
Easy Projects is a cloud-based integrated project management solution for businesses of all sizes across the globe. The solution helps project managers plan projects and create a collaborative platform for engaging multiple users. Project... Read More
 
Replicon PPM logo
 
Organizations across most industries can meet Project Tracking and Costing requirements with Replicon’s cloud-based Project and Program Management (PPM) solution. It gives project organizations the ability to track time spent by... Read More
Rating:            (3)
Rating:
        (3)
Price:
Advisor Recommendations:
7
Platforms:
Deployment:
Business Size:
S
M
L
Organizations across most industries can meet Project Tracking and Costing requirements with Replicon’s cloud-based Project and Program Management (PPM) solution. It gives project organizations the ability to track time spent by... Read More
 
Oracle Financials ERP Cloud logo
 
Oracle Financials ERP Cloud is a cloud-based, end-to-end business management solution designed for midsized to enterprise-level customers. It offers a suite of applications including material planning, financial accounting, and business... Read More
Rating:            (14)
Rating:
        (14)
Price:
Advisor Recommendations:
6
Platforms:
Deployment:
Business Size:
S
M
L
Oracle Financials ERP Cloud is a cloud-based, end-to-end business management solution designed for midsized to enterprise-level customers. It offers a suite of applications including material planning, financial accounting, and business... Read More
 
SAP for Project Management logo
 
Over 30,000 companies, spanning 120 different countries, are using SAP ERP Financials to conduct their financial management.  Noteworthy names include General Mills and Office Max. SAP ERP Financials is a part of SAP’s Business... Read More
Rating: No reviews
Rating:
No reviews
Price:
Advisor Recommendations:
6
Platforms:
Deployment:
Business Size:
S
M
L
Over 30,000 companies, spanning 120 different countries, are using SAP ERP Financials to conduct their financial management.  Noteworthy names include General Mills and Office Max. SAP ERP Financials is a part of SAP’s Business... Read More
 
One2Team logo
 
One2Team is a project and collaboration management solution recommended to enterprise companies in industries such as construction, retail, telecommunications, healthcare, finance, and food & beverage. One2Team’s software includes... Read More
Rating:            (7)
Rating:
        (7)
Price:
Advisor Recommendations:
5
Platforms:
Deployment:
Business Size:
S
M
L
One2Team is a project and collaboration management solution recommended to enterprise companies in industries such as construction, retail, telecommunications, healthcare, finance, and food & beverage. One2Team’s software includes... Read More

Call us for a free FastStart Consultation: +35 376 680 1856


 
Procore logo
 
Procore is a cloud-based construction management software application that helps firms increase their project efficiency and accountability by providing streamlined project communication and documentation. Users are able to manage... Read More
Rating:            (1096)
Rating:
        (1096)
Price:
Advisor Recommendations:
5
Platforms:
Deployment:
Business Size:
S
M
L
Procore is a cloud-based construction management software application that helps firms increase their project efficiency and accountability by providing streamlined project communication and documentation. Users are able to manage... Read More
 
Sciforma logo
 
Created using English and Latin derivatives, Sciforma means “the science of planning”. In 1982, they introduced the first project management solution to the market, a Project Scheduler, and for the past three decades, they have... Read More
Rating:            (6)
Rating:
       (6)
Price:
Advisor Recommendations:
4
Platforms:
Deployment:
Business Size:
S
M
L
Created using English and Latin derivatives, Sciforma means “the science of planning”. In 1982, they introduced the first project management solution to the market, a Project Scheduler, and for the past three decades, they have... Read More
 
Oracle Financials ERP Cloud logo
 
Oracle Financials ERP Cloud is a cloud-based, end-to-end business management solution designed for midsized to enterprise-level customers. It offers a suite of applications including material planning, financial accounting, and business... Read More
Rating:            (14)
Rating:
        (14)
Price:
Advisor Recommendations:
4
Platforms:
Deployment:
Business Size:
S
M
L
Oracle Financials ERP Cloud is a cloud-based, end-to-end business management solution designed for midsized to enterprise-level customers. It offers a suite of applications including material planning, financial accounting, and business... Read More
 
Deltek Ajera logo
 
Deltek Ajera is an integrated accounting and project management solution built for architecture and engineering (A/E) firms. It is suitable for small to mid-size firms seeking an industry-tailored solution to improve project level... Read More
Rating:            (18)
Rating:
        (18)
Price:
Advisor Recommendations:
2
Platforms:
Deployment:
Business Size:
S
M
L
Deltek Ajera is an integrated accounting and project management solution built for architecture and engineering (A/E) firms. It is suitable for small to mid-size firms seeking an industry-tailored solution to improve project level... Read More
 
Cammsproject logo
 
Cammsproject from CAMMS stores all necessary elements to manage organization-wide projects within one cloud-based system. Users are able to access proposals, assessments and plans and also implement and evaluate projects through this... Read More
Rating:            (44)
Rating:
       (44)
Price:
Advisor Recommendations:
2
Platforms:
Deployment:
Business Size:
S
M
L
Cammsproject from CAMMS stores all necessary elements to manage organization-wide projects within one cloud-based system. Users are able to access proposals, assessments and plans and also implement and evaluate projects through this... Read More
 

Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: August 22, 2017


Project portfolio management software refers to a class of systems that provide support for organizations managing complex and often concurrent projects, i.e., a portfolio.

These systems help increase project awareness and visibility, allowing managers to allocate resources to current and future projects more effectively.

Over time, project portfolio management software offers a wealth of performance data. Decision-makers can better analyze the risk versus reward for different types of project initiatives. This allows leaders to make more informed decisions on the types of projects they choose to fund.

It can be difficult to know when, if ever, your organization should graduate to portfolio management from traditional project management. Adding to the confusion, many vendors straddle the divide and offer solutions that serve both needs.

While the benefits are many, project portfolio management systems are more advanced than traditional project tools. They require a significant investment of time and resources to implement and manage.

This buyer’s guide will help you better understand the differences between project portfolio management and project management. This way, you can make a more informed purchase decision about which is the right software to support your needs.

Here’s what we’ll cover:

What Is Project Portfolio Management Software?
When to Invest in PPM Software?
Core Functionality to Look for in PPM Software
What Type of Buyer Are You?
Expected Benefits

What Is Project Portfolio Management Software?

Project portfolio management (PPM) refers to a collective effort by an organization to centralize and coordinate project efforts across a portfolio of work. PPM software helps automate processes, streamlining the planning, managing and delivery of each project.

While traditional project tools are designed to support teams at a project or department level, PPM software is designed to support project processes at an organizational level.

This means that while each system will have similar capabilities, such as project planning, PPM software will offer additional capabilities beyond what’s available in traditional PM tools.

For example, traditional planning allow managers to map out a project’s critical path and identify task dependencies and constraints. PPM software does this and more, allowing decision-makers to map out the dependencies and constraints between projects and identify potential scheduling issues, budget conflicts and overlapping objectives.

Ultimately, this allows leaders to better weigh one initiative against another so the business can eliminate waste and execute on the projects that deliver the greatest value.

When to Invest in PPM Software?

According to Gartner, businesses follow a natural, progressive development of project management processes and strategy referred to as "project and portfolio management (PPM) maturity."

There are five levels, with level one being the least mature and level five being the most mature. Organizations gradually develop and refine their PM processes, moving away from manual PM methods and investing in tools to support their workflows. By doing this, their PPM maturity advances.

PPM Maturity Levels

Project Portfolio Management Maturity Levels

At a level one PPM maturity, businesses may be using basic scheduling and task management tools on a one-off project basis. As they move into level two, most businesses have invested in PM software that they consistently use as a centralized and collaborative project space.

It’s not until businesses reach a level three PPM maturity that they should consider investing in PPM software.

SMBs at a level three PPM maturity have most likely established a project management office (PMO) to help them oversee and institute PM processes at an organizational level. The PMO acts as a governing unit that evaluates project initiatives to ensure they align with organizational goals and strategy.

Prior to investing in PPM software, your organization should evaluate whether it has followed portfolio management best practices:

Portfolio Management Best Practices

Portfolio Management Software Best Practices

Following these steps, in this order, helps ensure structured processes are in place before implementing a solution and that there is a governing body in place to oversee the implementation. This gives your business the best chance of successfully adopting portfolio management and implementing PPM software.

Core Functionality to Look for in PPM Software

As you evaluate PPM solutions, look for the following critical capabilities to ensure your organization has the portfolio support it needs:

Project life cycle management Manage projects from initial concept to final delivery. Create risk-return profiles to compare initiatives so that all the projects within a portfolio align with strategic goals and deliver business value.
Risk management Identify known risks, assign to staff for evaluation and monitoring and create risk management plans. Establish issue/change management protocols to deal with change requests and new issues that arise during project execution.
Advanced resource management Assess employee skill levels and allocate resources across multiple projects based on skill sets and availability. Practice resource capacity planning and ensure that high-priority projects are staffed first.
Dashboards Track project and portfolio progress against criteria such as budget, timeline and progress toward milestones and achievement of business objectives. Customize views according to specific user needs, e.g., executive, manager and/or customer.
Reporting and analytics Monitor key performance indicators and export data for a snapshot of current standing. Analyze data, and compare with previous reports to better understand organizational performance.

What Type of Buyer Are You?

Not every small business will progress to a level of PPM maturity or project complexity that warrants an investment in PPM software. These tools are designed for organizations that need to effectively allocate and manage resources across multiple concurrent projects. These businesses will have portfolio management processes already in place.

In short, if your small business is still running one-off projects and has not thought strategically about instituting portfolio management processes, you probably do not need PPM software. Instead, you’re likely better off with a traditional project management solution that can help you streamline workflows and project processes at a project or department level.

Out of the thousands of software buyers who contact us each year, the following are the types of buyers who most often need more advanced PPM software:

Industry-specific, speciality buyers: Small and midsize businesses (SMBs) in fast-paced fields can break from the traditional PPM maturity-mold when it comes to PPM software. These buyers struggle to match limited resources with high project demand and as such, PPM solutions can help them streamline their efforts.

Industries that often require more advanced PPM solutions include information technology (IT) services, software/technology and related fields, as well as marketing firms, professional services organizations, construction and engineering.

Small and midsized businesses (SMBs): SMBs at a level three PPM maturity can use PPM software to help coordinate project efforts across the portfolio. This can provide the level of visibility and oversight needed to successfully manage projects from conception to completion. At this stage, businesses might consider PPM solutions such as Mavenlink or Microsoft Project.

Growing SMBs and enterprise organizations: Growing SMBs and larger enterprise organizations are likely at a level three PPM maturity or higher. The size and complexity of their projects makes them good candidates for PPM software. PPM solutions to consider include Clarizen and Workfront.

Expected Benefits

Organizations needing support for their project portfolio can benefit from investing in PPM software in several ways. The following are a few examples of ways PPM software might help:

  • More efficient resource allocation: Awareness of current and future project requirements allow business leaders to more effectively allocate resources—employees, time and money—across the entire portfolio.
  •  
  • Improve balance: Understanding the resources required for various types of projects allows businesses to achieve a better balance between short-term and long-term projects which allows them to maintain optimal resource capacity.
  •  
  • Increase value: Using project evaluation criteria to weigh initiatives against the other projects in the portfolio helps businesses eliminate waste and execute on those initiatives that deliver the most value.

Free Download:
Project Management Software Pricing Guide

 

How it Works

We match organizations with software that meets their needs.

Our service is simple and 100% free to customers like you because software vendors pay us when we connect them with quality leads. You save time and get great advice. Vendors get great referrals. It's a win for everyone!

Call now for advice: +35 376 680 1856
Software Advice Advisors
×