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by Eileen O'Loughlin,
Market Research Associate
Last Updated: December 7, 2016


Task management software is a type of project management software that allows users to manage, share and track project tasks. This guide will help prospective buyers in the market for a new task management solution understand this type of software and make a more informed purchase decision.

Here’s what we’ll cover:

What Is Task Management Software?
What Type of Buyer Are You?
Common Functionality
Market Trends to Understand

What Is Task Management Software?

Task management software tends to have fewer features than standard project management platforms do. That’s because it is intended for use by entire teams, not just by managers or “power users.” The focus of task management tools is strictly execution-oriented, centered on organizing and managing tasks. Thus, these solutions tend to be limited when it comes to budgeting or cost estimating capabilities.

To-do list in Asana

What Type of Buyer Are You?

While most task management systems can generally be used in a variety of different workplaces, some systems are better suited to particular industries. For example, a software firm will likely want task management software that is optimized for an agile development methodology, such as Trello, while a construction firm will likely need an industry-specific system that offers greater project management functionality.

Common Functionality

Here are some tools you can find in most task management applications:

To-do lists. Every task management application will offer to-do lists in some form. These display the tasks that need to be completed by an individual or by a team, and are typically organized by project.

Audit trails. Many task management tools feature audit trails, which allow users to see a task’s entire history and any modifications that have been made to it.

Mobile support. Most task management systems offer mobile support for smart devices—typically in the form of an app that syncs a user’s information and tasks to their device.

Integrations. Some task management applications can integrate with email clients, such as Gmail or Microsoft Outlook, or cloud storage services, such as Dropbox or Google Drive.

Document control. Some task management solutions allow users to share documents directly through the application.

Producteev’s dashboard (showing to-do list and task)

Market Trends to Understand

Most task management tools are priced under a monthly subscription, based on the number of users who will need to access the system. If you expect your team to grow significantly in the near term, you should consider how much more the software could cost.

There are also many free or open-source task management applications. While these can be a good solution for smaller teams, it is important to keep in mind that such software often offers no guarantee of support or regular updates. There can also be security concerns with free or open-source task management applications—something to consider if your team is sharing sensitive files.

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