Hotschedules Inventory Software


 

HotSchedules Inventory Management software is for independent or small regional restaurant chains. The system is customizable and integrates directly with a POS to pull in sales and variance data. Users can view outstanding orders and review location or category totals as well as generate on hand reports of the most recent counts.

With HotSchedules Inventory users can view receiving costs by vendor and review previous orders. Users can print purchase orders or download files that can be emailed to vendors with updated order information.

Users can organize items by location and set par levels for items and the administrative user can grant permissions to different personnel to reduce duplicate orders. The system counts food and beverage and updates the system in real-time on iOS and Android devices.

 

Supported Operating System(s):
Mac OS, Web browser (OS agnostic), Windows 8, Windows 10

20 Reviews of Hotschedules Inventory

 
Software Advice Reviews (15)
More Reviews (4)

Showing 1-15 of 15

from Outback Steakhouse Inc.
Specialty: Food / Beverage
Number of employees: 10,000+ employees Employees number: 10,000+ employees

Hotschedules helps you steer your labor and productivity to moneytown!

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Hot-schedules has so many features it's a little daunting at first. But their projection software, integration with the restaurant's software is amazing. Hot-schedules will help you write a schedule that optimizes when you need you need your people on, and when you can get them out of there.

Pros

-Easy shift scheduling
-Clear availability scheduling
-Great messaging system

Cons

-Cost is a little high, but you really do get what you pay for.

Advice to Others

If you are trying to save money on labor, let hot-schedules do the work for you. It will show you when your busiest times are and will help you predict upcoming trends to stay ahead of the curve.

 
 

from Tavern 101
Specialty: Food / Beverage
Number of employees: 51-200 employees Employees number: 51-200 employees

Make your job easier

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I have used this product as both an employer and employee. I work in the food service industry and I can't tell you how time-consuming scheduling can be. Hotschedules allows my employees to request time off, swap shifts, release shifts, and receive mandatory messages all online or from their phones. This saves everyone time and cuts out the possibility of requests being forgotten.

Pros

As an employee, it's great to have my schedule sent to me weekly on my phone. If I am out of town, I don't need to
Make any extra stops or phone calls to find out when I am working next. I can also request time off online months in advance and my employer can approve it- making reservations and guaranteed time off more convenient.

Cons

to download the app for your phone it costs a small sum of money and some people don't like that. However, this really isn't an issue because you can still access the schedule from anywhere online-so it really isn't a con at all.

 
 

from The Standard, High Line
Specialty: Hospitality / Travel
Number of employees: 501-1,000 employees Employees number: 501-1,000 employees

Hotschedules

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Overall HotSchedules is a great value application with even better customer service. While there are some hiccups while using the site, on average it is reliable. I recommend for any size business!

Pros

Customer Service
Integration with TimePro
Reports
Graphs

Cons

New Scheduler
Sometimes unreliable/site issues

Advice to Others

Be sure to develop a good relationship with your account rep. This will ensure your issues/concerns are actually heard and resolved.

 
 

from Taverna Banfi
Specialty: Food / Beverage
Number of employees: 51-200 employees Employees number: 51-200 employees

HotSchedules Review

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I think HotSchedules is great. In high school, I worked for an independent, family owned restaurant where scheduling was a complete nightmare. We had one physical copy that was frequently not posted until the DAY before the period started, making frustrating for employees to not only show up for their allotted shifts but anticipate scheduled time off and conflicts. This made the work environment extremely difficult and this was reflected in our service and customer satisfaction. Having HotSchedules at the restaurant in which I work now is a complete game-changer. I can see when I need to work, who I work with, and who needs shifts picked up AT LEAST a week in advance, and I can make the most out of my work experience. It is amazing that I don't have to check a physical schedule once -- I just log in from wherever I am!

Advice to Others

USE IT!

 
 

from Standard Highline
Specialty: Hospitality / Travel
Number of employees: 51-200 employees Employees number: 51-200 employees

Hotschedules for the Food & Bev industry is a match made in managerial heaven

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I have been using Hotschedules at my place of work for almost 2 years now. It has helped organize myself and the staff very nicely. Everyone enjoys it especially the staff since that is their major form of communication and with a staff of over 50, it certainly helps!

Pros

easy template, posting is super easy now with the new system.

Cons

Placing shifts as 'house shifts' at the bottom is a little confusing. It goes to the left so you're never sure which day it is meant for. They should just line up under the days of the week.

 
 

from Ginger Monkey
Specialty: Food / Beverage
Number of employees: 51-200 employees Employees number: 51-200 employees

Great Product .. Still Learning

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We have been slowly implementing Hotschedules to our staff over the past two weeks. In learning the back end ( as managers), posting our first schedule(S), and overall use , we have not had many problems. We are really excited about the management logbook and have not even had the chance to delve into the features yet but in quick snippet videos, it seems to have everything we need to stay in close communication with each other and "organized" which is essential. We are also very excited to dive into the analytics that are offered in costs, forecasts, etc.

Pros

Easy to use APP on iPhone and Android!
Multiple back end features
Managers Logbook!
Great REPORTING capabilities!

Cons

Setting up the templates per schedule took a little more time that I would have liked, however the ease of use after the templates were made to copy and paste schedules is pretty great.
A bit pricier than we would have liked to have spent, however I do believe in the long run we will be saving money overall.

 
 

from Princeton Information
Specialty: Food / Beverage
Number of employees: 10,000+ employees Employees number: 10,000+ employees

Great Product

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Value for Money

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My company (national restaurant chain) switched from an old homemade Excel schedule system to HotSchedules. What a difference it made! We were able to adjust schedules on the fly - which is a huge time saver in the restaurant industry. No more signing off on approvals since a manager could instantly approve changes after reviewing overtime hours. It also has built in analytics to calculate labor costs and efficiently determine where to spend labor dollars.

Pros

Ease of use, web and mobile app interfaces, updated frequently

Cons

Not enough customization on layouts

Advice to Others

I would highly recommend this product for restaurant and hospitality companies.

 
 

from Affinity Integrated Solutions Inc. and TGI Friday's
Specialty: Other
Number of employees: 51-200 employees Employees number: 51-200 employees

Basic

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N/A

For the sake of accessibility in making schedules and sending them out it is pretty good.

Pros

The fact that it will send schedules and changes directly to your email

Cons

It does not send messages created in the mail center to your linked email box. You have to sign in to the program to read anything sent within the message center when it could just easily be displayed in your linked email account.

 
 

from Michael Forbes Grille
Specialty: Food & Beverage
Number of employees: 51-200 employees Employees number: 51-200 employees

terrible!

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really like the scheduling software so we signed up for the inventory...big mistake....this just does not work and i am shocked they are still selling it.....so many bugs they do not know how to fix it...complete waste of money and time..

Pros

none

Cons

it is not a working product

Advice to Others

do not waste your time and money

 
 

from Hooters
Specialty: Food / Beverage
Number of employees: 5,001-10,000 employees Employees number: 5,001-10,000 employees

Hot schedules systems

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I currently work for a resturants and hot schedules just simplifies all of the old hassles of paper scheduling and switching shifts. One has access to contact information of its employees, and informs you have anyone who is willing to make a swap of a shift. It simply eliminates the hassle of paper scheduling.

 
 

from UCBC
Specialty: Food / Beverage

Lacking key elements

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Functionality

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Value for Money

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Likes Best

The ability for employees to swap shifts easily. The mobile app makes it accessible for employees.

Likes Least

Any "time off" hours such as vacation get calculated into actual hours worked so overtime starts calculating before it should. So when you run reports for payroll and the person doing payroll does not realize this, you will end up paying overtime to employees who have not worked a 40 hour week. According to customer service, there is no way to fix this. Reports are not intuitive.

Recommendations

Find a system that has some basic knowledge of fundamental timekeeping and payroll.

 
 

from Carolina Ale House
Specialty: Hospitality / Travel

A great system for keeping track of staffing requirements.

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A great system for keeping track of staffing requirements.

Likes Best

Simple, easy-to-use format that's user-friendly for managers and employees alike.

Likes Least

Needs buy-in and support by entire staff to keep everyone engaged.

Recommendations

Is the system adaptable to your particular organization's needs?

 
 

from KreativElement
Specialty: Other Services

Scheduling just got way easier!

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Likes Best

Scheduling is no longer a hassle, and the manager no longer has to be the middle man for scheduling changes between co-workers.

Likes Least

Nothing bad to report about this product. It does what it says it will do with no glitches or downs.

Recommendations

Really get a full understanding of all the features, otherwise you're missing out.

 
 

from Famous Daves
Specialty: Food / Beverage

Hot schedules

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Likes Best

Ease of scheduling for the staff. Ease of communication for the hourly staff.

Likes Least

Complicated reports and navigation around the site. Expensive. Wish the digital logbook was emailed nightly for easier access.

Recommendations

It really depends on what you are looking for in online scheduling programs. In order to get the money out of the product you must utilize all of hot schedules reporting, etc. if you want something simple--there are less expensive programs out there.

 
 

from Red Branch Media
Specialty: Hospitality / Travel

Extremely Helpful

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Likes Best

The ability to copy and paste a schedule for easy schedule creation and also contacting staff when the schedule is complete.

Likes Least

At first, setting up the product takes a long time, but once you get everything filled out and shift needs entered, the product is easy to use!

Recommendations

Consider how HotSchedules can create an easy transition process when converting to using their product.

 
 
 
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