Planetrehab offers physical and occupational therapists a comprehensive turnkey solution that offers complete practice management and billing and collections. Acting as both a software provider and a billing and collections service, Planetrehab provides all the functionality a clinic needs to manage every aspect of the practice, from scheduling to treatment documentation to billing and reporting.
Planetrehab can support outpatient PT/OT clinics of any size, including those with multiple locations. Unlike most solutions that have to be converted to meet the unique needs of physical and occupational therapists, Planetrehab was developed specifically for the industry. There is both a web version and an installed version and they can be used interchangeably. This is especially beneficial because even if the Internet connection is lost, users can still access the system.
The solution is truly comprehensive in that there are no individual modules to buy; everything is included in a single, user-friendly interface. Once a provider enters the patient information, schedules a visit and then documents the treatment the software handles everything else, including billing with clearinghouse integration. The collections service also handles all claims statusing, resubmits, secondary insurance billing and more. This means that the clinic owner doesn't have to hire or maintain a billing staff because Planetrehab will handle every facet of billing and collections.
With this complete solution, physical and occupational therapists have software that is both scalable and affordable, as well as extremely user-friendly and fully HIPAA compliant.
Mary from Conifer Physical Therapy
Specialty: Physical therapy / rehab
Employees number: 2 to 5 employees
Because we are in a rural area, we liked the idea of having a server on the premises. Did not work out like planned.
Poor customer service
Minimal understanding of HIPAA
Company practices that are unethical
EMR did not work as we were led to believe
Billing service was awful
Pick any EMR & billing company other than this one!!
Response: Ricky, Planetrehab Inc.
Date: July 2016
People are entitled to their opinion, but not entitled to fabricate facts. This former client’s review is a gross misrepresentation of the facts.
When we first encountered Conifer Physical Therapy, they were planning on opening a new business. They had no experience with billing and collections. In fact, during the sales process while explaining the various processes we do for our clients, we were discussing how we handle EOBs. We were immediately reprimanded for using “jargon” instead of saying “explanation of benefits” because they did not know what an EOB was. We apologized and explained what an EOB was, but that was the first sign this client was completely unfamiliar with the billing and collections process and may be unreasonably contentious.
We have worked with hundreds of startups and we really like to work with startups because we can direct and coach them on the correct way to do things from the start. We do not have to have them unlearn bad habits. We teach them what will get them paid quickly and as completely as possible. We have helped many startups grow beyond what they thought possible. We have been doing this since 1995 and have deep and extensive knowledge in billing, collections and practice management for physical and occupational therapy companies. We know how to nurture a startup to success.
But, Conifer Physical Therapy was resistant to heed our directions from the start and when problems arose because they didn’t follow our directions, they blamed us.
We went to great lengths to satisfy Conifer Physical Therapy. We did things for them that we don’t normally do for other clients and that are not part of our contract. But, we will do those extras so our clients will succeed, because if they do not succeed then Planetrehab doesn’t succeed. For example, we dealt with authorization issues as well as gathering patient information for them, which is something we normally do not do and do not get paid to do. We also tried to assist them with their Medicare profile, which we do not have authorization to change, but are very familiar with. They made the changes to their Medicare profile but did it incorrectly and then blamed us when they had subsequent problems with Medicare. Another example of them not following our direction is when we made multiple requests for payment information that they received from various insurance companies but had not forwarded to us. We need this information to make sure they were paid fully, but they would not supply the information to us. They simply would not follow our instructions.
We had multiple conferences with Conifer Physical Therapy that included the three owners of Planetrehab to address their problems. We addressed each of their concerns with concrete evidence of the things we did or where an account stood. We even did a full account audit, which took a considerable amount of time, reviewing each one of their patient’s accounts to make sure everything was in order. And to make sure they understood that we were willing to address any continuing problems they had, we provided the personal cell phone number for one of the owners of Planetrehab so Conifer Physical Therapy could contact him, day or night, if they continued to feel as though they were not receiving the service they expected. But, that did not seem to satisfy Conifer Physical Therapy.
We never did anything unethical. This is preposterous. Everything we do for a client is recorded in their database and they have full access to our work. Again, we are experts in this field with hundreds of satisfied clients and we would never do anything to jeopardize our client’s livelihood or the integrity and reputation of our company.
When we work with a client, we work as a team with them. Our client’s success is dependent that they work within the tried and tested guidelines we give them to be successful. Conifer Physical Therapy did not embrace the team concept and they never took any responsibility for the problems they created.
We wished it had worked out because we put forth a tremendous amount of effort to get Conifer Physical Therapy on track to be successful.
Suzanne from Denbigh Physical Therapy & Sports Medicine
Specialty: Physical therapy / rehab
Employees number: 2 to 5 employees
They are highly responsive to any concerns and always available to answer questions. You can open this on multiple computers, and there are never any problems. In eight years of use, I have never had a day when the system was down. They are very reliable.
No complaints. They are great. I have never had a problem that wasn't resolved in one phone call.
Check out the others' costs and if you will need additional products. This is scheduling, billing, and documentation software in one easy-to-use and easy-to-understand package.