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Small Business Accounting Software


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Intacct logo
 
Intacct is a cloud-based system designed to give real-time financials for a variety of industries. Includes core accounting applications, with the Intacct Accountant edition providing functionality for accounting professionals.
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Intacct is a cloud-based system designed to give real-time financials for a variety of industries. Includes core accounting applications, with the Intacct Accountant edition providing functionality for accounting professionals.
 
Multiview Enterprise .NET n10 logo
 
In total, Multiview’s Enterprise accounting solution includes 14 modules to help organizations manage its financials, analyze its assets and report on its cash flow through visualized reports. Pricing based on number of users.
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In total, Multiview’s Enterprise accounting solution includes 14 modules to help organizations manage its financials, analyze its assets and report on its cash flow through visualized reports. Pricing based on number of users.
 
Cougar Mountain DENALI logo
 
Denali Accounting Software works for a variety of industries, but is ideal for nonprofits, governments and point-of-sale businesses. Available as either a Web-based or on-premise system, it's a great match for SMBs.
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Denali Accounting Software works for a variety of industries, but is ideal for nonprofits, governments and point-of-sale businesses. Available as either a Web-based or on-premise system, it's a great match for SMBs.
 
NetSuite logo
 
A leader in Web-based software, we recommend Netsuite to buyers looking for an accounting solution hosted in the Cloud. In addition to core accounting, NetSuite includes customer marketing, HR and inventory management modules.
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A leader in Web-based software, we recommend Netsuite to buyers looking for an accounting solution hosted in the Cloud. In addition to core accounting, NetSuite includes customer marketing, HR and inventory management modules.
 
Sage Live logo
 
Sage Live is a web-based and mobile ready accounting platform for small and mid-sized businesses. Key features include multi-company, multi-currency, and multi-legislation support, personalization based on user role, bank integration,... Read More
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Sage Live is a web-based and mobile ready accounting platform for small and mid-sized businesses. Key features include multi-company, multi-currency, and multi-legislation support, personalization based on user role, bank integration,... Read More

Call us for a free FastStart Consultation: +64 4 488 7035


 
Sage 100 Standard and Advanced ERP (formerly Sage ERP MAS 90 and 200) logo
 
Utilizing a flexible system of applications, Sage 100 Standard and Advanced ERP is a customizable accounting system that can meet the needs of a variety of business sizes, but is especially suited for small businesses.
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Utilizing a flexible system of applications, Sage 100 Standard and Advanced ERP is a customizable accounting system that can meet the needs of a variety of business sizes, but is especially suited for small businesses.
 
Aplos Accounting logo
 
Aplos fund accounting is a web-based system designed specifically to serve the needs of churches and nonprofit organizations. Aplos fund accounting is available on a standalone basis or within an integrated suite with online donation... Read More
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Aplos fund accounting is a web-based system designed specifically to serve the needs of churches and nonprofit organizations. Aplos fund accounting is available on a standalone basis or within an integrated suite with online donation... Read More
 
SAP Anywhere logo
 
SAP Anywhere integrates sales, marketing, e-commerce, and inventory activities into one complete front-office system. With SAP Anywhere users can manage and track inventory, manage orders, manage the procurement process, and more.... Read More
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SAP Anywhere integrates sales, marketing, e-commerce, and inventory activities into one complete front-office system. With SAP Anywhere users can manage and track inventory, manage orders, manage the procurement process, and more.... Read More
 
Adaptive Insights logo
 
Adaptive Insights, founded in 2003, provides a web-based system for budgeting, forecasting and reporting. The solution is suitable for a wide variety of company sizes. Delivered over the Web in a software-as-a-service (SaaS) model,... Read More
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Adaptive Insights, founded in 2003, provides a web-based system for budgeting, forecasting and reporting. The solution is suitable for a wide variety of company sizes. Delivered over the Web in a software-as-a-service (SaaS) model,... Read More
 
Financial Edge by Blackbaud logo
 
Designed specifically for government and non-profit organizations, Financial Edge NXT by Blackbaud, Inc. is a robust accounting solution for small to mid-sized organizations needing financial analysis and optimization.
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Designed specifically for government and non-profit organizations, Financial Edge NXT by Blackbaud, Inc. is a robust accounting solution for small to mid-sized organizations needing financial analysis and optimization.

Call us for a free FastStart Consultation: +64 4 488 7035


 
Abila MIP Fund Accounting logo
 
Abila Fund Accounting 100 (formerly Sage MIP) is designed for governments and nonprofits, and is currently being used by 8,000 organizations. It is a multiple time recipient of the Campbell award for donor and member management.
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Abila Fund Accounting 100 (formerly Sage MIP) is designed for governments and nonprofits, and is currently being used by 8,000 organizations. It is a multiple time recipient of the Campbell award for donor and member management.
 
AccuFund Accounting Suite logo
 
AccuFund is a full-featured accounting and financial reporting solution that was created specifically for the nonprofit industry. Nonprofit organizations and government agencies with multiple funding sources need to report activity... Read More
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AccuFund is a full-featured accounting and financial reporting solution that was created specifically for the nonprofit industry. Nonprofit organizations and government agencies with multiple funding sources need to report activity... Read More
 
Budget Maestro logo
 
Designed specifically for budgeting and forecasting, Budget Maestro is an automated solution for small to mid-sized organizations with solutions that can integrate with the existing ERP, HR, FAS and CRM systems of a business.
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Designed specifically for budgeting and forecasting, Budget Maestro is an automated solution for small to mid-sized organizations with solutions that can integrate with the existing ERP, HR, FAS and CRM systems of a business.
 
Exact Macola logo
 
Exact Macola includes over 20 modules to assist with manufacturing, distribution and accounting, including PLM, AP/AR, MRP, MES and more. Additional EDI and e-commerce functionality is available from Exact.
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Exact Macola includes over 20 modules to assist with manufacturing, distribution and accounting, including PLM, AP/AR, MRP, MES and more. Additional EDI and e-commerce functionality is available from Exact.
 
Sage Fixed Assets logo
 
This accounting solution from Sage is specifically designed to help businesses better manage their fixed assets. This Windows-based solution supports over fifty methods of tracking the depreciation of tangible assets.
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This accounting solution from Sage is specifically designed to help businesses better manage their fixed assets. This Windows-based solution supports over fifty methods of tracking the depreciation of tangible assets.

Call us for a free FastStart Consultation: +64 4 488 7035


 
PlanGuru logo
 
With an unrivaled price point and robust reporting and budgeting features, PlanGuru is a powerful tool for prospective financial analysis, whether that involves a high level bank budget or a detailed operating budget for 100 or more... Read More
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With an unrivaled price point and robust reporting and budgeting features, PlanGuru is a powerful tool for prospective financial analysis, whether that involves a high level bank budget or a detailed operating budget for 100 or more... Read More
 
Host Analytics EPM Suite logo
 
Host Analytics EPM Suite is a cloud-based Enterprise Performance Management solution. Host Analytics EPM Suite is suitable for mid-sized to large businesses seeking a system that can provide insights into their business. It includes... Read More
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Host Analytics EPM Suite is a cloud-based Enterprise Performance Management solution. Host Analytics EPM Suite is suitable for mid-sized to large businesses seeking a system that can provide insights into their business. It includes... Read More
 
Acumatica ERP logo
 
Acumatica ERP delivers adaptable cloud and mobile technology with a comprehensive user licensing model, enabling a complete, real time view of a business anytime and from any location. Through a worldwide network of partners, Acumatica... Read More
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Acumatica ERP delivers adaptable cloud and mobile technology with a comprehensive user licensing model, enabling a complete, real time view of a business anytime and from any location. Through a worldwide network of partners, Acumatica... Read More
 
Microsoft Dynamics AX logo
 
Microsoft Dynamics AX 2012 is an ERP system for mid-size to large enterprises. It is the most robust, scalable, and functionally rich enterprise resource planning system in the Microsoft Dynamics family of products. The system was... Read More
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Microsoft Dynamics AX 2012 is an ERP system for mid-size to large enterprises. It is the most robust, scalable, and functionally rich enterprise resource planning system in the Microsoft Dynamics family of products. The system was... Read More
 
SAP Business One logo
 
SAP Business One is an integrated enterprise resource planning (ERP) software suite which primarily serves small to medium-sized businesses with up to one hundred employees and less than $75 million in annual revenue. SAP Business... Read More
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SAP Business One is an integrated enterprise resource planning (ERP) software suite which primarily serves small to medium-sized businesses with up to one hundred employees and less than $75 million in annual revenue. SAP Business... Read More
 

Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: April 21, 2017


There are a growing number of accounting software applications for today’s small business. Some are designed for specific industries (e.g., construction or professional services), while others are tailored for specific business sizes, with varying levels of functionality. In addition, buyers will need to consider what deployment model and integration method is most cost-effective for their company.

Given all this, it can be tricky for small businesses to identify the right accounting software for their needs. We developed this guide to help buyers understand exactly what these products offer, so they can select the solution that is the best fit.

Here's what we'll cover:

Common Reasons Small Businesses Seek Accounting Solutions
Common Features of Small Business Accounting Software
Pricing: Web-Based vs. On-Premise
Key Considerations for Small Businesses

Common Reasons Small Businesses Seek Accounting Solutions

Thousands of small businesses contact us every year looking for help selecting the accounting solution best suited to them. Some of these buyers are just getting started, while others are looking to replace an outdated or problematic system.

Small businesses most commonly purchase an accounting system because they are:

  • Seeking to upgrade to a software system with more advanced features.
  • Seeking to automate functions that were previously done manually.
  • Looking to generate better financial reports.
  • In need of specific features (e.g., project or job accounting).
  • Frustrated with their current accounting software (e.g., it is not user-friendly).

Common Features of Small Business Accounting Software

There are several different applications for buyers to choose from, which can be purchased either as a standalone application or along with other related applications, as part of an integrated software suite (more on this below). Make sure the system you purchase covers all the functionality you’re going to need.

Here are some of the most common small-business accounting applications:

Application Function Best for...
Accounts payable / accounts receivable (AP/AR) The fundamental bookkeeping application, which tracks what is owed to a company by its customers (accounts receivable) as well as what the company owes its suppliers, also known as its liabilities (accounts payable). All small businesses (especially those without a dedicated bookkeeper); this is an essential accounting function.
Financial reporting Reporting applications allow businesses to export data from their accounting system in a structured manner that communicates financial history as well as financial projections. Some may include compliance-related functionality for government or industry audits (e.g., in banking and financial services). Any small business with seasonal or otherwise dynamic cash flow that needs to be tracked closely. Also, businesses that need to provide financial reports to stakeholders or to regulatory institutions for compliance.
Budgeting & forecasting Budgeting applications allow small businesses to model potential financial outcomes and to compare actual profit and loss to planned budgets, which helps with decision-making about workforce, spending and growth. Some systems have dashboards that display information visually. Small businesses that are currently growing or considering expanding.
Fixed asset accounting Fixed asset applications focus on tracking assets that aren’t easily converted to cash: For a small business, assets will typically be “tangible,” such as land, buildings or equipment. These applications calculate the value of such assets over time, allowing for depreciation due to wear and tear. Small businesses with substantial tangible assets, or any business that, for tax purposes, may benefit from reporting depreciations to assets.

Pricing: Web-Based vs. On-Premise Accounting Software

Most small businesses will want to consider cloud-based accounting solutions. Because these systems are hosted online by the vendor, they eliminate the need for you to have a dedicated IT team for managing and maintaining your own server. Conversely, an “on-premise” deployment means the software is hosted locally, on your company’s own servers (which you are responsible for maintaining).

Choosing a Web-based system drastically reduces upfront investment and installation costs. In addition, these systems typically offer monthly subscription pricing, which makes them scale well for fast-growing companies that need to add additional user licenses or features down the road. On-premise systems, on the other hand, come with a steeper, one-time fee to use the software in perpetuity.

At present, some businesses may still see savings with an on-premise system, especially if they already have the necessary hardware to host the software on-site. While on-premise solutions usually require purchasing an expensive perpetual license up front, this may still be the cheaper option if you use the same system over an extended period of time. However, keep in mind that with on-premise solutions, you might also pay additionally for upgrades, customizations and maintenance.

Our recent report shows that the great majority of accounting buyers are undetermined about whether they want Web-based or on-premise deployment. Among those with a preference, buyers are split approximately 50-50. According to experts, these preferences may soon change, as Web-based accounting programs become more widely available and as on-premise options are no longer supported. This change will likely mirror preferences in other software markets, where Web-based systems are more popular and have surpassed preferences for on-premise.

Key Considerations for Small Businesses

With so many options and feature sets to choose from, selecting the right accounting solution can quickly become an overwhelming task. To narrow things down, here are three key factors for small businesses to keep in mind while evaluating different products:

Best-of-breed vs. integrated suite options. Because accounting encompasses so many functions, from fund accounting to billing and invoicing, many entry-level products are actually “best-of-breed” solutions. This means they focus on only one of the core applications listed in the table above. “Integrated suites,” meaning solutions combining multiple applications in one software package (often billed as “professional” or “enterprise” editions), have much greater functionality, but are also are much more expensive.

So before you begin shopping, start with a clear assessment of exactly which functions you need. The “Best for...” column in the chart above provides recommendations as to which applications are best for which types of businesses.

Automation capabilities. Many small businesses we speak with say they’re replacing their accounting system in order to reduce the inaccuracies that come with manual entry and to automate more of their processes. Small businesses should pay particular attention to the degree of automation that a system provides as they evaluate accounting software for small business. If your company is growing, it's especially important to track everything in a system that can verify entries for accuracy and automate recurring functions to ensure that nothing slips through the cracks.

Integration with other programs. While small businesses may not have as many integration requirements as larger companies, your accounting software’s ability to sync with other programs could still be a factor. Consider whether your desired accounting system can integrate with any of your company’s current stand-alone applications—for example, if you have a payroll system designed to support small businesses, or a retail point-of-sale (POS) system.

Moreover, integration with banking institutions and credit cards can make it much easier to keep track of your company financials in real-time. Accounting software can sync with your online accounts automatically, so you don’t have to enter transaction information manually.

Free Download:
Guide to Evaluating Accounting Software Demonstrations

Free Download:
Accounting Software Pricing Guide

 

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