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Audit Software

 
ZenGRC logo
 
ZenGRC is a cloud-based and on-premise governance, risk and compliance (GRC) management solution. It serves businesses of all sizes in any industry, including technology, retail, consumer goods, health care and finance. Primary features... Read More
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ZenGRC is a cloud-based and on-premise governance, risk and compliance (GRC) management solution. It serves businesses of all sizes in any industry, including technology, retail, consumer goods, health care and finance. Primary features... Read More
 
Intelex EHS logo
 
Intelex EHS provides a cloud-based interface for environmental, health and safety, quality and business performance management. This solution helps customers report essential business information, ensure compliance requirements, manage... Read More
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Intelex EHS provides a cloud-based interface for environmental, health and safety, quality and business performance management. This solution helps customers report essential business information, ensure compliance requirements, manage... Read More
 
Jolt logo
 
Jolt is a human resources (HR) platform provided by Intuiplan. The system is scalable and appropriate for businesses of varying sizes. Companies in the food and beverage industry, hospitality and travel, retail, and others can use... Read More
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Jolt is a human resources (HR) platform provided by Intuiplan. The system is scalable and appropriate for businesses of varying sizes. Companies in the food and beverage industry, hospitality and travel, retail, and others can use... Read More
 
Rivo logo
 
Rivo is a cloud-based environment, health and safety (EHS) solution that helps organizations manage business risk, meet compliance regulations and complete audits. This end-to-end risk management solution includes several modules... Read More
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Rivo is a cloud-based environment, health and safety (EHS) solution that helps organizations manage business risk, meet compliance regulations and complete audits. This end-to-end risk management solution includes several modules... Read More
 
E-Data Now! logo
 
E-Data Now! is cloud-based audit management software suitable for businesses of all sizes and multiple industries such as manufacturing, automotive and construction. The software features audit planning and scheduling, audit performance... Read More
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E-Data Now! is cloud-based audit management software suitable for businesses of all sizes and multiple industries such as manufacturing, automotive and construction. The software features audit planning and scheduling, audit performance... Read More

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SafetySync logo
 
SafetySync is a cloud-based occupational health and safety management system that helps organizations monitor risks, train employees and keep up to date with compliance regulations. It is suitable for businesses of all sizes in a range... Read More
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SafetySync is a cloud-based occupational health and safety management system that helps organizations monitor risks, train employees and keep up to date with compliance regulations. It is suitable for businesses of all sizes in a range... Read More
 
Arbutus Audit Analytics logo
 
Arbutus Audit Analytics is a audit management solution suitable for midsize and large businesses. The solution is deployed on-premise and is compatible with Windows operating systems. Key features include analytics, compliance management,... Read More
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Arbutus Audit Analytics is a audit management solution suitable for midsize and large businesses. The solution is deployed on-premise and is compatible with Windows operating systems. Key features include analytics, compliance management,... Read More
 
DoubleCheck logo
 
DoubleCheck is a cloud-based audit management solution designed for large businesses across all industries. It offers tools for audit planning, work paper and evidence management, report generation and issue resolution. DoubleCheck... Read More
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DoubleCheck is a cloud-based audit management solution designed for large businesses across all industries. It offers tools for audit planning, work paper and evidence management, report generation and issue resolution. DoubleCheck... Read More
 
SiteDocs logo
 
SiteDocs is a cloud-based audit management solution designed for businesses of any size in the construction and maintenance industries. Key features include digital documentation, compliance management, a dashboard and mobile apps... Read More
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SiteDocs is a cloud-based audit management solution designed for businesses of any size in the construction and maintenance industries. Key features include digital documentation, compliance management, a dashboard and mobile apps... Read More
 
Form.com logo
 
Form.com is a field service solution that provides tools that aim to optimize the workflow involved in traditional field service operations. Based on a variety of responses, the system triggers events that are situationally appropriate,... Read More
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Form.com is a field service solution that provides tools that aim to optimize the workflow involved in traditional field service operations. Based on a variety of responses, the system triggers events that are situationally appropriate,... Read More

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Field iD logo
 
Field iD is a cloud-based safety compliance solution that uses a combination of radio-frequency identification (RFID) and barcodes along with internet-connected mobile devices to automate inspection and safety compliance management... Read More
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Field iD is a cloud-based safety compliance solution that uses a combination of radio-frequency identification (RFID) and barcodes along with internet-connected mobile devices to automate inspection and safety compliance management... Read More
 
Enablon logo
 
Enablon is a cloud-based environment, health and safety (EHS) management solution that helps organizations optimize the use of natural resources.  Enablon allows users to create action plans to ensure proper follow-ups with built-in... Read More
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Enablon is a cloud-based environment, health and safety (EHS) management solution that helps organizations optimize the use of natural resources.  Enablon allows users to create action plans to ensure proper follow-ups with built-in... Read More
 
Onspring logo
 
Onspring is a process automation platform that allows users to manage data, workflow and reporting. The system is built on the Process Automation Platform, which can be tailored to a company’s needs without coding. Some key functionality... Read More
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Onspring is a process automation platform that allows users to manage data, workflow and reporting. The system is built on the Process Automation Platform, which can be tailored to a company’s needs without coding. Some key functionality... Read More
 
GRC Cloud logo
 
GRC Cloud is a cloud-based internal audit and risk management solution suitable for midsize to large businesses in a variety of industries. Key features include audit trail, archiving and retention, ISO management and environmental... Read More
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GRC Cloud is a cloud-based internal audit and risk management solution suitable for midsize to large businesses in a variety of industries. Key features include audit trail, archiving and retention, ISO management and environmental... Read More
 
Pentana logo
 
Pentana is audit management software from Ideagen, suitable for businesses of all sizes and all industries. The program leverages risk and control frameworks to help companies perform internal audits. Compliance management, exceptions... Read More
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Pentana is audit management software from Ideagen, suitable for businesses of all sizes and all industries. The program leverages risk and control frameworks to help companies perform internal audits. Compliance management, exceptions... Read More

 

Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: May 31, 2017


Audit software helps organizations plan for, address and mitigate risks that could compromise the safety and/or quality of the goods or services they provide.

For businesses that adhere to government regulations and industry standards, audit management is a critical component of their compliance and risk management strategies.

If you’re considering investing in an audit management system, we’ve created this guide to help you make a more informed purchase decision. Here’s what we’ll cover:

What Is Audit Management Software?
What Are Common Features of Audit Software?
What Type of Buyer Are You?
What Are The Benefits of Audit Management Software?
Key Considerations for Audit Management Software

What Is Audit Management Software?

This type of software standardizes audit management processes across an organization. It helps automate the various steps in the audit lifecycle, allowing businesses to conduct audits in a single, comprehensive framework.

Although the types of audits can vary—internal audits, supplier audits, quality audits etc.—audit software commonly encompasses these steps:

Steps in the Audit Life Cycle

 

audit cycle

 

Plan and schedule: Prioritize risk areas, create targeted risk-based plan, plan when the audit will happen. Schedule resources, create and assign tasks and checklists, assign owner.

Conduct audit: Owner and teams perform audit tasks, apply document controls, track observations and records findings. This stage is often described as “field work.”

Manage findings: Track progress, monitor trends and analysis. Develop audit reports, review recommendations with management and design risk management implementation plans.

Implement and review: Implement action plans, observe and record findings. Monitor and track success of action items and note any inconsistencies that might require future audits.

What Are Common Features of Audit Software?

Auditing systems typically include the following capabilities:

Audit scheduling View team and site calendars, resource availability and potential conflicts. Create timeline, schedule audit team and owner.
Task and time tracking Assign tasks and due dates, track progression of tasks and record time to resolution. Alert owner of overdue tasks.
Configurable forms/checklists Create and save custom forms and checklists according to the audit needs at hand: e.g., planning, completion, quality assurance.
Email notifications Set up automatic alerts to audit team about any changes to the schedule, priority items or follow-up tasks.
Dashboards Track progress of tasks, budget and timeline; view status of audit checklists; monitor performance and visualize trends.
Reporting Document and analyze data trends, performance reports and generate recommendations and action plans based on findings.

What Type of Buyer Are You?

As mentioned above, businesses that regularly require audits typically fall into two categories:

Regulated by the FDA. Examples include pharmaceutical companies following directive 21 CFR 211 and medical device firms that adhere to 21 CFR 820. These businesses have to follow these regulations exactly. To do so consistently and without error requires an automated system.

Complying with industry standards. Examples include general manufacturers and businesses in the service industry that follow quality standards, such as ISO 9000. To become ISO 9000 certified, businesses are assessed on their quality assurance practices and must submit documentation of their processes. Audit software can streamline this process.

What Are the Benefits of Audit Management Software?

Audit software can provide organizations with several benefits, including:

  • Reduced risk. Standardizing audit management processes eliminates inconsistencies. It also provides visibility into workflows, data collection and report metrics.
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  • Enhanced security. Securely store and manage audit documentation, recommendations and implementation plans in a centralized system.
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  • Improved compliance. Comply with industry standards and government regulations while maintaining an accurate, searchable audit trail.

Key Considerations for Audit Management Software

When you’re evaluating potential audit management solutions for your business, start with detailing all your requirements and categorizing them based on their importance. Below are some parameters that will help you identify the right solution for you:

Automatic audit scheduling. Auditing a single process is relatively easy, but when there are thousands of processes across numerous locations and working areas, manual scheduling can be extremely difficult. Automatic audit management systems offer customized scheduling throughout the year based on factors such as the availability of auditors and the operational area. Automatic scheduling can help users map out their overall audit schedule for the complete year.

Convergence of safety and quality. The ability to integrate these two audit processes is an important consideration. Both share several common functions, such as document control and corrective action. On many occasions, for example, audit teams will review the corrective action process of environmental health and safety (EHS) systems but will do this at a later stage for quality management systems (QMS). Usually, both EHS and QMS have the same corrective action process, so, with audit management software, these can be managed in a single audit.

Mobility in the audit process. The audit process is usually conducted across an organization’s premises, including the warehouse and shop floor. It requires auditors to go to the physical location of each process and record the data. As such, there must be a mobile device, such as a tablet, to record data, especially in the case of cloud-based audit management systems. This feature allows the user to enter audit information into the system in real time.

Automated templates for checklists and audits. This feature speeds up the audit process without auditors having to compile checklists and type questions repeatedly. Most of the automated audit management solutions on the market provide a list of keywords that recognize several types of checklists and audits. With this feature, the user just has to choose the audit type to schedule the process, and the solution automatically pulls in the correct data.

Integration of audits with rest of QMS and EHS systems. Even if the overall audit process goes off smoothly, it will produce findings that require further action. Automated auditing solutions are usually included with QMS and EHS systems, and modern auditing systems automatically integrate with other quality and safety procedures, such as corrective action, to ensure complete transparency of information. You can also integrate audit findings to update all the records in document control and in training programs to make sure the staff is trained properly. Such integrations help management align the audit findings with the affected processes.

 

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