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HOA Software


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Buildium logo
 
Buildium’s comprehensive system features increased budgeting power, streamlined maintenance requests, full accounting functionality and mobile optimization. Ideal for small and midsize property management businesses and HOAs.
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86%
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Buildium’s comprehensive system features increased budgeting power, streamlined maintenance requests, full accounting functionality and mobile optimization. Ideal for small and midsize property management businesses and HOAs.
 
AppFolio Property Manager logo
 
A powerful and modern solution, AppFolio Property Manager features complete accounting, a real-time vacancy dashboard, built-in marketing functionality and free online rent collection. iPhone and Android apps available.
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A powerful and modern solution, AppFolio Property Manager features complete accounting, a real-time vacancy dashboard, built-in marketing functionality and free online rent collection. iPhone and Android apps available.
 
Maintenance Connection logo
 
Maintenance Connection is a powerful, web-based CMMS system that helps companies switch from reactive to preventive mode by improving labor productivity and reducing maintenance costs. Easily integrates with other systems.
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Maintenance Connection is a powerful, web-based CMMS system that helps companies switch from reactive to preventive mode by improving labor productivity and reducing maintenance costs. Easily integrates with other systems.
 
Yardi Genesis2 logo
 
Genesis2 from Yardi is a property management and accounting software for small to midsize businesses. The cloud-based solution allows property managers to market, lease and manage many different property types from a single, mobile... Read More
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Genesis2 from Yardi is a property management and accounting software for small to midsize businesses. The cloud-based solution allows property managers to market, lease and manage many different property types from a single, mobile... Read More
 
Condo Manager logo
 
A complete HOA and Condo management suite, Condo Manager features fully integrated accounting, customizable financial statements and comprehensive tenant, owner and unit profiles. Scalable, flexible and offers automated banking.
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A complete HOA and Condo management suite, Condo Manager features fully integrated accounting, customizable financial statements and comprehensive tenant, owner and unit profiles. Scalable, flexible and offers automated banking.

Call us for a free FastStart Consultation: +64 4 488 7035


 
PropertyBoss logo
 
PropertyBoss is a property management solution for mid-sized to large property managers. The software caters to managers of affordable housing units, apartment complexes, manufactured housing, military housing, residential, self-storage,... Read More
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PropertyBoss is a property management solution for mid-sized to large property managers. The software caters to managers of affordable housing units, apartment complexes, manufactured housing, military housing, residential, self-storage,... Read More
 
INFO-Tracker™ logo
 
INFO-Tracker by Netintegrity Inc. is a property, accounting and maintenance management system that offers segment-specific modules customized for Condo HOA, residential, 3rd party rental, commercial real estate and affordable housing... Read More
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INFO-Tracker by Netintegrity Inc. is a property, accounting and maintenance management system that offers segment-specific modules customized for Condo HOA, residential, 3rd party rental, commercial real estate and affordable housing... Read More
 
PMX Property Management logo
 
PMX's customizable system is designed to fit your company's specific needs, offering vital modules including tenant and lease tracking, customer management, budgeting and reporting, and accounting functions.
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PMX's customizable system is designed to fit your company's specific needs, offering vital modules including tenant and lease tracking, customer management, budgeting and reporting, and accounting functions.
 
Qube Property Management Software logo
 
Qube Property Management (PM) software provides a solution that is deployable on a cloud-based or on-premise system. It is designed for a variety of property management company sizes as well as industry segments including commercial,... Read More
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Qube Property Management (PM) software provides a solution that is deployable on a cloud-based or on-premise system. It is designed for a variety of property management company sizes as well as industry segments including commercial,... Read More
 
TRACK PM logo
 
TRACK Hospitality Software offers a flexible suite of applications for hotels, resorts, and vacation rental management companies. This web-based system is platform agnostic, and offers mobile-OS specific apps for Android, Windows Phone,... Read More
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TRACK Hospitality Software offers a flexible suite of applications for hotels, resorts, and vacation rental management companies. This web-based system is platform agnostic, and offers mobile-OS specific apps for Android, Windows Phone,... Read More

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OneSite logo
 
RealPage's OneSite Property Management software is designed to assist with all tasks associated with the tenant life cycle, including lease and document management and tenant management and accounting capabilities.
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RealPage's OneSite Property Management software is designed to assist with all tasks associated with the tenant life cycle, including lease and document management and tenant management and accounting capabilities.
 
TOPS [ONE] logo
 
A complete HOA and Condominium management platform, TOPS Software focuses on three core areas: automation, accounting and management. Flexible, scalable and 100% integrated, it features automation tools for maximum efficiency.
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A complete HOA and Condominium management platform, TOPS Software focuses on three core areas: automation, accounting and management. Flexible, scalable and 100% integrated, it features automation tools for maximum efficiency.
 
Easy InnKeeping logo
 
For HOA or condo managers with less than 100 properties, Easy InnKeeping is a full, Web-based suite with tenant and lease tracking and building maintenance functionality along with extremely customizable reporting options.
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For HOA or condo managers with less than 100 properties, Easy InnKeeping is a full, Web-based suite with tenant and lease tracking and building maintenance functionality along with extremely customizable reporting options.
 
Streamline logo
 
Streamline Vacation Rental Software is a cloud-based property management solution. Key features include integration with websites to provide online booking, as well as modules for owners, housekeeping and the front desk. Streamline... Read More
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Streamline Vacation Rental Software is a cloud-based property management solution. Key features include integration with websites to provide online booking, as well as modules for owners, housekeeping and the front desk. Streamline... Read More
 
LandlordTracks logo
 
LandlordTracks is a cloud-based property management suite suitable for residential, commercial and corporate housing. Key features include automatic rent collection and owner disbursements, automatic vacancy listings, background checks,... Read More
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LandlordTracks is a cloud-based property management suite suitable for residential, commercial and corporate housing. Key features include automatic rent collection and owner disbursements, automatic vacancy listings, background checks,... Read More

Call us for a free FastStart Consultation: +64 4 488 7035


 
Landport logo
 
Landport is an Internet Driven® work order management system providing an efficient, user-friendly solution for managing both on-demand service requests and Preventive Maintenance. With Landport, facility, property and maintenance... Read More
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Landport is an Internet Driven® work order management system providing an efficient, user-friendly solution for managing both on-demand service requests and Preventive Maintenance. With Landport, facility, property and maintenance... Read More
 
TenantCloud logo
 
TenantCloud is a free Web-based property management system designed to meet the needs of landlords, property managers and real estate professionals. The system offers property management, tenant management, marketing functionality... Read More
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TenantCloud is a free Web-based property management system designed to meet the needs of landlords, property managers and real estate professionals. The system offers property management, tenant management, marketing functionality... Read More
 
Shiftsuite logo
 
Shiftsuite is a Web-based property management system designed for managers of condominums with additional accounting and maintenance features. This product offers ledgers for owners for payments or expenditures with the date, description,... Read More
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Shiftsuite is a Web-based property management system designed for managers of condominums with additional accounting and maintenance features. This product offers ledgers for owners for payments or expenditures with the date, description,... Read More
 
TrueRent logo
 
TrueRent is a cloud-based property management solution designed for use by owners, third-party property managers, tenants and applicants. It helps users manage tenants and accounts as well as track and analyze the financial performance... Read More
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TrueRent is a cloud-based property management solution designed for use by owners, third-party property managers, tenants and applicants. It helps users manage tenants and accounts as well as track and analyze the financial performance... Read More
 
Property Vista logo
 
With modular customization, resident portals and real-time data updates, Property Vista provides a fully functional Web-based suite for HOA and condo managers with properties greater than 500 units.
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With modular customization, resident portals and real-time data updates, Property Vista provides a fully functional Web-based suite for HOA and condo managers with properties greater than 500 units.
 

Buyer's Guide

by Taylor Short,
Market Research Associate
Last Updated: August 16, 2017


Condominium managers spend the majority of their time managing maintenance of a complex's common areas, managing tenant relationships and assigning duties accordingly. Since these areas are shared, a homeowners association (HOA) makes decisions as a group regarding the properties. This is where HOA software comes into play.

Common Features of HOA & Condo Management Software

Association management An HOA is about more than just the individuals, it requires management of the association itself. This means corporate information, assets, rules and bylaws, meeting details (dates/minutes/attendance), elections and more.
State regulations HOAs must comply with state statutes governing associations. Although these vary from state to state, associations must ensure the enforcement of regulations. Managers must be aware of their authority to charge mandatory fees, enforce maintenance requirements and maintain quality of association properties.
Tenant/owner communication Store detailed information on each resident, including service requests, participation in community activities and special needs (for emergency services). This information helps streamline communication to and among residents within the HOA.
Administrative functions When selecting a system, HOA and condo association software should consider which administrative functions they want to integrate into their condo and HOA accounting software. Some programs can be combined with homeowners association accounting and tenant and lease and building maintenance management system for a complete system.

Buildium software user dashboard

Buildium software user dashboard

What Type of Buyer Are You?

Before purchasing software, you’ll want to know what kind of a buyer you are. HOA and condo management is a small market that is part of the larger property management software segment. A majority of the profiles we see in this market fall in the following categories:

Self-managed HOA and condos: As the name suggests, self-managed HOAs and condos are for owners who want to manage the home’s day-to-day operations on their own. This kind of management style comes with its own challenges and rewards. Some of the challenges are lack of experience or training in running a community, enforcement of rules defined by a board across the community and finding the right volunteer to manage everything. The self-management style also has a few advantages, such as low monthly unit fees, transparency and reliability of community accounts as well as no interference of external management. This type of management is best suited for small units because managing a large number of units manually requires a lot of time and effort.

Third-party property management buyer: Properties with a large number of condos and HOAs hire a third-party property management company to manage their community operations. If you are a third-party company that manages multiple condos or HOAs, you may want to opt for a condo management software. A wide range of software is available in the market that is suitable for small units (of up to 50) to large units (of more than 10,000). SaaS-based condo management software, which is currently trending, are low cost and provide multiple options for access. Some property management software have the capability to manage multiple types of properties, including condos and HOAs. Check out our guide for more information on property management software.

Expected Benefits

Condominiums and HOAs that opt for management software may realize many benefits that include the following:

  • Residents can participate in the association’s decision-making via emails, discussion forums and online surveys. They can be kept up to date with the latest notices and announcements by sending emails and displaying content on community web portals.
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  • Users can download important building documents, such as rules and regulations and minutes of board meetings, as well as check rental/sales listings and forms. All these documents can be accessed via a community web portal or mobile apps.
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  • Condo managers can manage, track and analyze the association’s budget and expenses such as unit fees, late fees and other utility bills.
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  • The software help users maintain the community calendar, schedule meetings and manage staffing.
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  • Use of the software encourages a paperless culture as the bulk of the tasks is done digitally.

Key Features to Consider

Here are a few factors to consider while evaluating the various options in the market:

Consider what medium of communication is more comfortable for the residents. With the widespread use of the latest technology, residents are now accustomed to using electronic devices such as mobiles and tablets. One should consider a system that integrates with communication medium such email, text messages, web portal or even a mobile app.

Enable an easy method of online payment collection. Collecting funds, unit fees, rent and other required payments becomes much easier when it is done online rather than manually. In addition, residents have the freedom of paying online from anywhere and anytime.

Use maintenance requests to track issues. This feature helps residents submit a service request and track it until it’s been resolved.

Take care of all accounting and reporting needs. The system should be able to take care of all the accounting needs of the association or condominium. Users should be able to generate monthly reports that feature all the accurate financial records.

Manage all documents within the solution. Document management is an important factor to consider while evaluating solutions. This feature allows residents, committee members and other stakeholders to download and review documents, including HOA rules, society by-laws notices, forms and other files, when required.

Market Trends to Understand

Software as a Service (SaaS). Many managers are opting for Web- or cloud-based HOA management software that they can access from anywhere, rather than on-premise solutions. Hosted systems boast a less costly initial investment than on-site servers. Cloud-based solutions provide the convenience for accessing pertinent data about a specific community or an entire portfolio of properties.

SaaS deployment is gaining popularity for many reasons—among them, that Web-based software is easily accessible on mobile devices, making data and programs available on-the-go. However, not all Web-based software is optimized for use on the smaller screens of smartphones or tablets. For more on mobile HOA software use, see our mobile property management apps guide.

Community-based websites. A common feature of condominium management software and homeowners association software is a personalized, community-based website. These portals often lead to increased attendance to HOA meetings, and allow residents the opportunity to interconnect with public postings, event invitations or announcements, building a sense of community.

Automated fund collection. Similar to automated payments for landlords, HOA dues and other fees can be collected via an online portal, simplifying the transaction process for both HOA/condo managers and community residents.

Free Download:
HOA Software Comparison Guide

Free Download:
Property Management Software Pricing Guide

 

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