Asana Software


 

Founded in 2009, Asana is a cloud-based project and task management solution that enables companies to manage and organize tasks and projects, communicate and collaborate. It is helpful for teams and companies that handle multiple projects at one time, and it can serve companies of any size.

Features include task management, reporting, automatic notifications, a customer portal, collaboration tools, dashboards, a mobile application, document management and task assigning. Asana also includes an Inbox feature that captures all updates generated automatically by the software.

Asana can be accessed through mobile devices such as laptops, tablets and smartphones. It can also be accessed on both Android and iOS smartphones. The software is free for up to 15 users. Beyond that, the price band is based on the number of users a company has.

Asana can be integrated with various applications such as DropBox, Sunrise, HipChat, Slack, Box and Google Drive. It has an 100MB limit per individual attachment.

 

Asana - Dashboard
 
  • Asana - Dashboard
    Dashboard
  • Asana - Editorial calendar
    Editorial calendar
  • Asana - Project conversations
    Project conversations
  • Asana - Multiple devices
    Multiple devices
  • Asana - Android tasks
    Android tasks
  • Asana - iPhone tasks
    iPhone tasks
Supported Operating System(s):
Windows 7, Windows Vista, Windows XP, Mac OS, Linux, HP-UX, AIX, Solaris, Unix, IBM OS/400, Web browser (OS agnostic), Windows 2000, Windows 8

1,546 Reviews of Asana

 

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Software Advice Reviews (79)
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Showing 1-20 of 79

Tom from Thirteen23
Specialty: Software / Technology
Number of employees: 11-50 employees Employees number: 11-50 employees

March 2017

March 2017

Excellent project management software

Ease-of-use

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N/A

Pros

Ease of use and good for tracking project health and timing. I like the intuitive interface and the fact it is online

Cons

Limited features sometimes. They add features but on a timed basis that I'm not totally sure that.

 
 

Dan from Intuit
Specialty: Financial Services
Number of employees: 10,000+ employees Employees number: 10,000+ employees

March 2017

March 2017

Asana is easy to use

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Not a ton of reporting and other features but very easy to us.

 
 

Arielle from Berrett-Koehler Publishers
Specialty: Other
Number of employees: 11-50 employees Employees number: 11-50 employees

March 2017

March 2017

Very adaptable, a good thing and a bad thing

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What I like about Asana is it's ability to be used for a lot of different things - the user ends up deciding on the best organization of tasks and teams. Which is great if the person setting it up knows how to do that, but it can be really frustrating when it's being set up by someone who hasn't thought through the whole task.
I strongly recommend taking advantage of their trainings and support to learn how to get the most out of this very adaptable tool.

 
 

Nathan from Hill song Music Publishing
Specialty: Other
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

March 2017

March 2017

Needs more features

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Pros

Easy to use between the app and online content. It all looks fairly similar between the online content and the app which makes locating information quite easy

Cons

I feel like there could be a lot more done with asana. E.G. Incorporating google docs or something like that into a project. E.G. As a music publisher, I enter details about a song for our team to then register to collect royalties etc. But I would like to create a form within ASANA so that I don't miss any details and the information is in a similar layout every time.

 
 

Huaiyu from Qingmang
Specialty: Software / Technology
Number of employees: 11-50 employees Employees number: 11-50 employees

March 2017

March 2017

It's easy to use

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You can use it in many methods, event track, TODO list and so on. And the teamwork is great.

 
 

Josh from Nexus eWater
Specialty: Manufacturing
Number of employees: 2-10 employees Employees number: 2-10 employees

January 2017

January 2017

Great for both professional and personal use

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This is strictly for project management but assuming you aren't expecting anything too terribly customizable. It's very likely that this will meet your needs. I've mostly used it for Marketing and Sales projects but it is excellent for team projects. It's so cheap and easy to use that my interns tell me that when they return to school they will continue to use it for their team projects.

Pros

- Integration with Google Drive and Dropbox
- Cheap or potentially free depending on your needs
- Easy to use with a practical, functional, and visually appealing design

Cons

- Sadly, most analytics and charting tools (even Gantt charts) are an add-on feature.

 
 

Thomas from Tags 4 Less
Specialty: Manufacturing
Number of employees: 2-10 employees Employees number: 2-10 employees

December 2016

December 2016

Recent software changes for

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Been using Asana for over three years now, have had no complaints until now. Our company moves 99% of "tasks" to other projects, the recent Asana change of eliminating the drop and drag task option to other projects is causing misplacement of tasks. Now you have to click on the project name erase it and type what project you want it to be in. If you mistype the project name, it creates a new project, and you loose your task since nobody is assigned to the new project.

Pros

For three years it has been great for workflow management until now.

Cons

Moving of tasks - with the recent decisions to remove features, makes me wonder what else they are going to remove rather than adding new things. Support has the same canned responses. Client contact by email from Asana needs improvement, you have to send a Asana request to the customer and have them sign up. So email threading with the client and staff is too many steps, it's easier just to send an email outside of asana.

 
 

Stacey from LovePS
Specialty: Software / Technology
Number of employees: 2-10 employees Employees number: 2-10 employees

December 2016

December 2016

Asana is a flexible task manager for managing projects of all sizes

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Asana is a practical project management tool that is easy for all users to learn. If all you need is a simple checklist, then Asana won't overwhelm you with bells and whistles. If you are managing a major project, then you just dig a little deeper to find a full-featured project manager. I have implemented this software with companies and non-profit organizations of various sizes, and have always had excellent user adoption because of the way they have layered in the complexity. Project members with just a few tasks can focus on their short lists, while their project managers still have a view of the project as a whole. Through their integration with InstaGantt, you can even generate the Gantt chart schedules that everyone expects from a project schedule.

They integrate with Dropbox, Google Drive, and Box, making for a truly unique experience in file-sharing, because of the way that users can attach a file from their cloud storage. Through the MS Office integration with Dropbox and Box, co-workers can open a file in Asana, edit it in the same window, and save it, so that anyone looking in Asana or the cloud system will see the latest version. With Box, you can even attach a folder if you want to share a collection of files.
Recently, they also introduced custom fields, so if the basic task does not track everything you need, you can easily add it (for a price).

Their pricing structure continues to evolve in a way that makes this Freemium software increasingly expensive if you want to use it with multiple teams or organizations. They calculate per-user pricing based on the number of users in the group, so if you belong to more than one, they get to double-dip by charging you for each group. They are also cutting back on the functionality for the free version, having removed advanced reporting and basic admin functions for new groups.

Pros

- easy to use for checklists and projects of all sizes
- phenomenal user guide, with lots of pictures and videos non-tech savvy users will appreciate
- integration with cloud storage for easy document management
- try it for your children's chores!

Cons

- pricing is climbing quickly, especially for new and multi-team users
- no built-in Gantt charts
- takes some time to understand who will receive notifications of various activities
- would be nice to be able to enter more info about sub-tasks without having to open each pane

Advice to Others

If you are just getting started with managing projects, organizing a group, or task managers, Asana is easy to use. If you want to manage large projects with it, make sure to include the licensing costs in your budget or they can add up surprisingly fast.

 
 

Sandra from Sandra Rose Designs
Specialty: Graphic Design
Number of employees: 2-10 employees Employees number: 2-10 employees

December 2016

December 2016

Asana - Easy Project Management Software

Ease-of-use

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Product Quality

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Value for Money

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I used Asana first to collaborate with another person who was helping me. It soon grew into my own project management. I love that I can add links, photos, graphics as well as drag and drop items. The dragging and dropping allows me to always be on top of my priorities. Well worth using Asana.

Pros

I like the way the various items interweave and that I can drag and drop to reorder my items.

Cons

There is a lot to it. You have to get used to it a bit to learn all of the features.

Advice to Others

You can start using it in a simple way at first. Then start exploring the other features.

 
 

Don from Utah Digital Services
Specialty: Advertising & PR
Number of employees: 11-50 employees Employees number: 11-50 employees

October 2016

October 2016

New Look and Feel, Still a bit confusing

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I've used ASANA several times over the years. The way it works, at it's very core has always been confusing to me. It's possible I've just never gotten great training on it, and just flown by the seat of my pants using a tool that I don't use that often as others are much more connected to it.

I can say I like the new look and feel, some of the new features are great. Sadly, that did make things a little more confusing.

Pros

Clean Crisp Design

Cons

It's confusing in the way it works and is setup

Advice to Others

Make sure you get adequate training on how to use the product

 
 

Nick from Riskalyze
Specialty: Software / Technology

September 2016

September 2016

Asana Review: Nick Harding

Ease-of-use

Functionality

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Value for Money

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Likes Best

I like the flexibility of creating projects, commenting, and collaborating with multiple teams.

Likes Least

Some of the reporting and setting up 'priority tracking' is not as robust or flexible as I would like to see. I like to prioritize 'day', and then hand-pick the priorities for the day. The problem is that I have more tasks than I am able to get done, and when I fall behind it takes more effort to prioritize.

Recommendations

Having a good understanding of your own project management process is key. I have used several project management software packages in the past, and knowing what you hope to accomplish, or what you already do for process will help you see (1) how good of a fit Asana is, and (2) allow you to learn from Asana's available workflow what could be possible in the future.

 
 

Janez from Janez Kranjski s.p.
Specialty: IT Services

September 2016

September 2016

Powerfull app, but you need some time to get used to it

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Likes Best

It is quite popular among my clients. Modern UX, nice design, a lot of ajax is used, so you don't need to reload site after every click. It has anything I need for my project management (task, sub-task, due date, task assignment,...)

Likes Least

You need some time to get used to this web app. On the begging you will lost some time searching for it's functions. It is quite "heavy" site and need some time to load in your browser.

Recommendations

You should try it and give it some to get used to it, because on the begging is quite difficult for use, compared to other similar project management apps.

 
 

Mark from SPARK Advertising
Specialty: Advertising & PR

September 2016

September 2016

Liked the ease of use, integration & mobile platform.

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Likes Best

Liked the ease of use, integration & mobile platform. The collaboration with teams worked really well. Time track was good.

Likes Least

Customer service was more challenging to get ahold of people who can help you.

Recommendations

I think you get what service you pay for. Overall we were really happy with the product except training and customer service.

 
 

Tommy from COVEO Solutions
Specialty: Software / Technology

September 2016

September 2016

It is so simple anyone can use it

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Likes Best

Can create infinite nested subtasks.
You can assign the tasks
You can comment and tags
Play with dude dates
The UI is simple, clean, and good looking

Likes Least

At the end of the day, it's a task management platform. If you like working with tasks, it's fine!

I manage my project in a more legacy/classical ways.

It is NOT MS Project !!

Recommendations

Try it! Love it! Share it! This is designed for collaboration. If you only want a task list for yourself, maybe it is too powerful.

 
 

Jesse from Riskalyze
Specialty: Other

September 2016

September 2016

Best task management product I've tried

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Likes Best

Asana is one of the most powerful and flexible task management products that I've tried. It goes way beyond the basics with features such as infinitely nested subtasks, the ability to comment, assign, add tags, due dates, etc. on a completely granular level, and of course my favorite feature - task completion celebrations! I feel like I've only scratched the surface in terms of how I use Asana... I'm aware of but have yet to use features like status updates, conversations, calendar view, and so on. However, the great thing about Asana is that it's flexible in how it can be used. If I just want to use it for basic task tracking, it can do that -- but if I want to use it to manage projects and collaborate with teammates, I can totally do that too!

Another aspect I like about Asana is its design and feel. There are subtle touches that make it fun to use, such as the loading messages, color schemes, and celebration animations. Even their error messages are friendly and help alleviate any frustration I would otherwise feel.

Their mobile app is well executed, clean and polished. If I wrote an app, I'd want it to work as well as Asana's app does.

The last thing I'd like to mention is Asana's awesome documentation. They have a beautiful "Asana Guide" with very polished and helpful videos, articles and guides. As someone who has written Knowledge Base articles, I'm envious of their Guide and how well they present their content.

Likes Least

Asana has a bit of a learning curve. Due to its power and complexity, it can take some time to get familiar with all of its capabilities and how to navigate it. Thankfully, the Asana Guide does an awesome job of guiding new users through the basics and advanced features.

Beyond that, some of the UI is a little more complicated than it needs to be... but that's a minor complaint at best.

Recommendations

It's hard to beat Asana in terms of flexibility and features. I'd recommend reading a bit of the Asana Guide and see if Asana's style of task management fits you and your team. There are other great solutions out there too that have less features, but are easier to use - so if you don't think you need all of the features that Asana has to offer, then keep looking!

 
 

Rachel from Jobvite
Specialty: Technology

September 2016

September 2016

So helpful when it comes to personal task management

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Likes Best

I love how easy it is to create new tasks and add tags. I think it is great for managing personal projects because you can keep all your files, notes, and comments in one place. I can also keep track of what I've done for the week and what I need to do for the next week.

Likes Least

I don't find it easy to use for collaboration. Things get lost super easily, especially if you aren't using the tool in the same way as the people with which your collaborating.

Recommendations

If you are trying to use it for cross-team collaboration, make sure everyone is on the same page about how to use it.

 
 

Jeff from Riskalyze
Specialty: Software / Technology

August 2016

August 2016

Use it every. single day

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Likes Best

It's terrific for teams. It's absolutely powerful for tracking deliverables and assigning out priorities. Computer, iPad, iPhone. Syncs across everything which is absolutely necessary.

Likes Least

It's not quick. It's not terribly slow, but sometimes you sit waiting either because there are too many to do items or Chrome is simply a memory hog (Mac Air, 2013 model).

But their Customer Service is pretty good, very helpful.

Their billing is weird, too. The rates go *up* as you add users, rather than economies of scale. That makes it difficult to add users.

Recommendations

If you need a way to track team deliverables, this should definitely be toward the top of the list for you.

 
 

Angie from Van Andel Institute
Specialty: Non-Profit

August 2016

August 2016

Great way to get our team on the same page

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Likes Best

Asana is easy to use by offering a great way to organize projects, tasks and team members who need to know what's happening. Our team really likes the email reminders because we have some people who don't like to log into Asana itself, but with the emails they stay on top of tasks that are due. We also like the functionality where you can reply to an email and it saves it in the project on Asana, which makes conversations easy to use but also saves them. We love being able to upload files so everything is right there for everyone on the project to see at any time. The calendar view is nice so you can see what is coming up. We like the ability to add guests so outside vendors or other people can also be part of the projects. Overall our team has become much more efficient and we communicate better because of Asana.

Likes Least

I can't think of anything that I don't like at this time. It is just a great product that has really helped our team.

Recommendations

We had tried Basecamp before going to Asana, and we found Asana to be much better for what we were looking for. It was easier to track projects and collaborate in Asana.

 
 

Brian from BGW Architects
Specialty: Architecture

August 2016

August 2016

Good Product - Easy to use

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Likes Best

Easy and practical - I like that I did not have to think much to get going successfully.

Likes Least

For what it is, there's nothing missing I can think of.

Recommendations

Just be honest in your review and if you don't know something, explain that you don't know it.

 
 

Joel from BGW
Specialty: Architecture

August 2016

August 2016

office use

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Likes Best

I like it cuz it keeps track of dates for projects. Helps me keep track of items per project

Likes Least

The email reminders on going. I know it can be changed.

Recommendations

I would make it easyier for items to follow and be able to task multiple users to one item.