ProWorkflow Software


 

Founded in 2002 and acquired by ProActive Software Ltd in 2003, ProWorkflow is a Web-based project management, task management and time tracking software that caters to companies of all sizes. It has provided its services in 100+ countries across the world. 

ProWorkflow includes all the features of a traditional project management solution. It additionally offers task management, timesheets, templates, notifications and alerts, file sharing, workflow management, contact management, reporting and resource management. Proworkflow also provides a Timeline and Availability Tool to help with scheduling.

This solution can be accessed through various mobile devices including laptops, tablets and smartphones (for Android, Windows and iOS phones). ProWorkflow offers a 14 day free trial that can be extended to 30 days.

 

ProWorkflow - Home page
 
  • ProWorkflow - Home page
    Home page
  • ProWorkflow - Calendar view
    Calendar view
  • ProWorkflow - Contacts view
    Contacts view
  • ProWorkflow - Mobile timeline
    Mobile timeline
  • ProWorkflow - Project details
    Project details
  • ProWorkflow - Timeline
    Timeline
Supported Operating System(s):
Windows 7, Windows Vista, Windows XP, Mac OS, Linux, HP-UX, AIX, Solaris, Unix, IBM OS/400, Web browser (OS agnostic), Windows 2000, Windows 8

21 Reviews of ProWorkflow

Showing 1-20 of 21

 

from Cincinnati Bell
Specialty: Telecommunications
Number of employees: More than 1,001 employees Employees number: More than 1,001 employees

Intuitive/easy to use and mobile-friendly apps

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Likes Best

User-friendly interface, technology is current with a modern look. Useful apps for monitoring projects/communicating updates via mobile if out of the office.

Likes Least

As with any project management tool, you get out what you put in. When you don't have everyone on board with marking tasks complete/communicating project updates, the tool becomes less useful and can work against accurate tracking/reporting. Make sure those that are adopting the software are committed to keeping up with it.

Recommendations

Go into it knowing that putting in more work up front with setting up project templates, groups, etc. can save the team time in the long run and increase adoption. If you have people in the project group that aren't going to be committed to keeping up with reporting tasks/marking complete, you will struggle keeping accurate status reports.

 

from Haley Marketing Group
Specialty: Advertising & PR
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Easy to Navigate, Well Organized, Powerful Project Management Tool

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Likes Best

The program is extremely easy to use and ramp up time is quick. My team has been growing and it's nice to have a Project Management and workflow tool that new people can jump right into and use proficiently. I also like the notification system and alerts. They help to ensure everything gets completed on time and closer to budget.

The task view allows you to easily see what is due, when, so that priorities can be easily identified and work is completed by deadline. It's also easy for me to view my team productivity and use this as a tool to improve service and offer additional training where needed.

Really nice product.

Likes Least

There really isn't much I don't like about the product. If I was forced to say something it would be that sometimes I get booted out and have to log back in. That's really just because I leave it open in the background too long.

Recommendations

Make sure you choose something that is easy to use and implement. If there is a steep learning curve then your team won't embrace it and it will fail. Test out different options and read reviews! Reviews will help you identify the points of contention.

 

from Haley Marketing
Specialty: IT Services
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Overall, Pretty Good!

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Likes Best

Helps to keep things organized, very in-depth and detailed.

Likes Least

Sometimes the program is slow, and organization of projects could be simpler/more user friendly.

Recommendations

I think users should be open minded, but focus on the product's ability to function well and provide quality service.

 

from Haley Marketing Group
Specialty: Marketing
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Great software, good company, but could use some tweaks

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Likes Best

Comprehensiveness of software.Design.I understand from others PWF support is responsive to changes.

Likes Least

The fact that the logout button is right near the link to change which staff member you are working with (in the header). Bad on tablets. The fact that so many features appear on hover. Bad on tablets. Slowness. Can't get to sub menus quickly without the main page for that section loading first (see above mention of slowness). Not very customizable - at least on the individual user end. Some places where there should be links (to a project, a task etc) there aren't - often requires many clicks. Needs to show a daily task allocation summary - including split time tasks. Needs to show a time allocation graph for tasks to be assigned - how many hours is someone assigned tasks is a bit question and a big time waster for us.

It is very easy to NOT assign something to someone. It is very easy to NOT enter to task title or name or dates. I don't know how alerts for this might work - maybe a daily summary of tasks without people or dates and a warning - right away, because otherwise the task isn't saved - when a title isn't entered.

Recommendations

Check out how customizable it is. Check speed. Use it. Try to see if you can do what you do now - and see if you can do more so you make your traffic management better

 

from Haley Marketing Group
Specialty: Marketing
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

PWF is awesome, but there are a few disconnects...

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Likes Best

It does exactly what it says. It is extremely efficient. I would call it SAP for the design industry (and I have used SAP).

Likes Least

I'm not always sure I know when there will be update and revisions released -beforehand. That would be nice to know. Responses to messages in a task -when responded to at the project level - do not appear in the task (only if you view it in the project level). Pasting code in a message breaks it. No emojis.

Recommendations

Make sure you are actually using it before you say it doesn't work. Your entire team needs to buy in and use it - understand the necessity of a documented process and actually use it.

 

from Haley Marketing
Specialty: Marketing
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Great time management product with very limited drawbacks.

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Likes Best

Product delivers what is expected with minimal loss of data entry due to pages reloading or needing to log-out.

Likes Least

Since it is all online, quickness is determined on internet connection and can hinder usage of the product.

Recommendations

Try and run this on the fastest internet you can to see what it can really do. Then run it on your network to see if you're okay with the difference.

 

from Haley Marketing Group
Specialty: Other
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Meets Needs, Room for Some Improvement

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Likes Best

Allows for saved project and task updates - making similar projects easy and quick to setup.

Likes Least

Servers seem slow to load content, especially the more projects/tasks an individual is assigned to.

Recommendations

Take advantage of any trial periods and test it out. How you think you might envision using the product may be very different than how you actually use it.

 

from Haley Marketing
Specialty: Marketing
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Great solution to help you keep track of what needs to get done.

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Likes Best

I can see all the tasks that I have assigned to me in a convenient inbox and I received prompt notifications when a new one is set up.

Likes Least

The interface took a little getting used to but once I knew where things were navigating the program was a lot easier.

Recommendations

I would recommend that the interested party have a clear idea of their objectives, company workflows and how their specific team dynamics work best. There is a lot that the program can do and it can feel overwhelming without being clear on what you want out of it and what it is exactly going to help your teams do or what current practices is it going to augment/replace.

 

from Haley Marketing
Specialty: Marketing
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Mostly great

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Likes Best

It's easy to use and for the most part, intuitive. I like that it keeps all the notes to our projects in once place that everyone can find.

Likes Least

I wish you could toggle back and forth between projects on the time screen. I also think it should be easier to add someone to a project.

Recommendations

How easy is it to use? How often do you get frustrated when you use it? How long does it take you to find something?

 

from Haley Marketing Group
Specialty: Marketing
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Good Project Management Software

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Likes Best

I like that all of our communication is saved with the projects/tasks. Our projects have been running much more efficiently since we implemented PWF.

Likes Least

This is less of what don't I like and more of "what would I like to see." The three things I'd like to see the most are

1. When I receive a notification in my email of a message in PWF I'd love to see the details of that task included at the bottom of the email, and I'd like to be able to click on a link that would take me to that specific task. We have so many tasks in there that the link that takes you to the project isn't very helpful sometimes.

2. Also, it would be helpful to be able to attach documents to emails and have them added to the project, so when we receive an email notification from a designer we can do a lot of the work in our email without having to go into the software and finding the task etc.

3. I'd like us to be able to set up the amount of time a particular employee can have assigned for tasks per day and then just put a task in for them and have the software assign it for the next day they have that amount of time available. The process of going through that employees tasks to see when they have time is laborious and leads to mistakes. The way it is set up now it would be helpful to see how many hours are assigned to each person per day so we didn't have to add them up.

Recommendations

For some reason a lot of project management software programs do not work well for small to mid size businesses. When evaluating software try not to be wowed by all of the features that it offers and try to concentrate on the functionality that your business needs.

 

from Haley Marketing Group
Specialty: Marketing
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Great project management tool

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Likes Best

Ease of use to manage projects and creative team work flow. I use this product in different ways all thorough my work day and the transition is very easy.

Likes Least

Uploading files and coping code into task descriptions often erases the task description and breaks the window.

Recommendations

The support videos are a great training tool. Pay close attention to the software updates and the company is great at upgrading with suggestions from their users.

 

from Haley Marketing Group
Specialty: Marketing
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

I really like PWF!

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Likes Best

I like knowing exactly where my time is going, how much time I need to spend or how much time I have left on any given product. And I like having the hard evidence of finishing a product before a deadline!

Likes Least

There's nothing I would really change? I just like this product, and I would definitely use it in the future.

Recommendations

If you're an organized person, you will love having ProWorkflow. If you're not an organized person, this will definitely help you become one.

 

from Haley Marketing
Specialty: Marketing
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Pro Work Flow is essential to our success

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Likes Best

Pro Work Flow is very easy to use, yet very powerful management of projects, tasks, time and resources. We tried many other solutions before we found Pro Work Flow. Nothing worked. Some were too simplistic and couldn't provide real project management. Others were too cumbersome and added unnecessary complexity to everyone's daily work. Pro Work Flow provides an ideal balance of power and ease of use. It allows us to effectively manage hundreds of open projects across a team of more than 30 people, it makes time tracking a breeze, and it effectively organizes workflow for our project managers and creative team members.

Likes Least

I'd like to see better and easier reporting, especially for custom reports. I'd also like an easier (faster) way for managers to drill into projects on which they are not assigned. Often, as the CEO, I need to get into project details for projects where I'm not part of the team. If I want to see into these projects, I need to change the view to either all employees or a specific person who I know is on a project, and then go into the Project and tasks. I wish there was a way to access the project data as a manager when I am not assigned to the team working on that project.

Recommendations

Look at how you will integrate the software with your workflow. What we love about Pro Work Flow is that they system can be easily adapted to work the way we work (other software we tried forced us to change our processes to match their software). We have some team members who only work in the task view (mostly our creatives), we have others who main work in the project view (our Project Managers), and we have some people who get the best use from being in the time tracking view. With Pro Work Flow, we were able to look at how we wanted different areas of our firm to work, and then leverage the software to make each area more productive.

 

from Haley Marketing Group
Specialty: Marketing
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Keeps me productive!

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Likes Best

I have been using ProWorkflow for almost a year now. It is very easy to use and keeps me not only organized, but also on time with all my projects. On one page, I am able to view all the tasks assigned to me in the order they are due as well as the time allotted for me to complete them. I can then click on a task to view more in depth details about the project as well as who else might be working on it or who the sales person is.

ProWorkflow is great with sending messages to project managers or other colleagues. Not only can you send it through the task itself, but when a message comes through your email, you can also reply through your email program. This is a huge help! Not as much back and forth between programs keeps me productive.

Likes Least

I do think it is difficult to search for previous tasks. In the past, I searched for a single keyword, that I know is in the task title, and the search comes up with nothing. I have never had the search work well for me, therefore, I do not use it. I will go through my timeline, clicking on previous days, until I find the old task/project I am looking for.

The company I work for is a marketing company. Therefore, sometimes project managers place HTML code or special characters in the task. This breaks the whole project and you can’t view the task anymore. If there was a way ProWorkflow could strip out formatting or special characters, that would be ideal.

Recommendations

Once you start using this software, you'll realize how much more productive you can be with projects and communicating details to others in your company. It is super helpful.

 

from Haley Marketing
Specialty: Marketing
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Good experience.

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Likes Best

The way we are able to organize projects, tasks, and schedules makes it easy to keep track of the work and communicate about projects across the company.

Likes Least

We have had a lot of issues with the program freezing and/or kicking us out and not being able to access the program, making it a challenge to track our work or view tasks for a period of time.

Recommendations

I would evaluate the per user cost, depending on the size of your company, and would also recommend testing the program to ensure that your workflow will be compatible with the style of the projects and tasks in this program.

 

from Haley Marketing Group
Specialty: Marketing
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Great management software with some quirks

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Likes Best

Being able to see and manage tasks, projects, and notes all in the same space is great. Everything is organized relatively well.

Likes Least

Searching for completed tasks is more difficult than it should be and the whole process suffers on smaller screens like mobile. Also, if more than one person has to be assigned to a task, the timekeeping is a little difficult as well as waiting for both people to finish to close out said task.

Recommendations

Overall it may be great but little things that may annoy the user here and there could be the breaking point.

 

from Haley Marketing Group
Specialty: Marketing
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Time Management Software Review

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Likes Best

The timesheet page allows you to easily view your week's work at a glance. I especially like the rollover feature that highlights time billed to a specific task during the week.

This is my primary lifeline with my employer (I work virtually 100% of the time), so I also like the upload/download feature for documents.

Likes Least

I've had an intermittent problem where time records get dropped.

Recommendations

Use it a ton before you formulate an opinion - sometimes problems don't crop up until you use the more advanced features of the software.

 

from Haley Marketing Group
Specialty: Marketing
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

ProWorkFlow helps me efficiently and effectively manage project time

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Likes Best

Ease of Use and Efficiency. I have a busy workload and can't be bothered with tasks that take me away from supporting my clients. For billing and time management reports, ProWorkFlow helps me track my project time appropriately in a quick and easy manner, allowing me to get back to the core functions of my job and supporting my clients marketing needs.

Likes Least

This could be ignorance, but I would like more support materials on how to make the program even easier and more efficient to use. Admittedly, these resources may be available online but I have not seen them yet.

Recommendations

As a social media advisor with Haley Marketing Group, I offer social media support to 50+ staffing firms across the country throughout the day. Efficiency is extremely important to me and ProWorkFlow lets me track my project time in a quick and easy way so that I'm not slowed down with tracking time throughout the day and can focus on the core responsibilities of my job.

 

from Haley Marketing Group
Specialty: Advertising & PR
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Really nice product that provides a quick, holistic view of project.

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Likes Best

The software helps to keep our entire team and projects inline. Before, we would need to talk with several people to figure out the status, now I can look on the fly and give my client and update right away.

Likes Least

Sometimes the system is slower than I would like and periodically I will be kicked out and need to log back in. I think this might be more tied to connection than anything else.

Recommendations

Look at all the features and usability. I might sacrifice some features for a system that is easy to use. If your team doesn't use it, it won't work!

 

from Haley Marketing Group
Specialty: Advertising & PR
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

A well developed and well supported product

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Likes Best

The intuitive interface, ease of use and ability for our team to begin using it immediately without extensive training was the biggest pro when we began using PWF. Now that we have been using it for a longer period of time, we have set up our processes, templates, and best practices and we would be lost without it! I consider PWF to be a business critical tool.

Pros:
• Ease of use
• Intuitive
• Ability to adapt to our processes
• Project and task templates – many of our projects are similar so having templates setup saves a lot of time and helps us get new employees productive faster
• Integration with email to update messages, communicate with team and clients
• Easily track time to manage productivity
• Different views into the project – for example a project manager can see the project with the entire team and all tasks but a web developer only has to see his tasks scheduled for that day
• API availability so we can bridge to our other systems
• Amazing support!

Likes Least

There are times that the interface can be a slow, particularly projects with a large number of tasks. It's minor in that you may wait a few seconds to load a page, but I need to give you some cons!

I also think their reporting could be improved but we get around that by creating custom reports and accessing the API to pull data out for more complex reporting.

Recommendations

Make sure it is intuitive and easy to use or your team will never buy into it. If you fail to get buy in, it won't matter how wonderful the product is, how super the service might be, or the amount of money invested.

 
 
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