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Student & University Housing Software


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by Taylor Short,
Market Research Associate
Last Updated: July 27, 2015



We wrote this guide to help you determine what kind of system will best suit your organization.
Here’s what we’ll cover:

Although student housing software includes standard accounting, maintenance and tenant and lease management functions, software for this sector will tend to focus less on the basics typical of most systems and more on the unique features needed in a student housing situation. This includes maximizing room occupancy, managing room and roommate preferences, integrating with campus systems and storing additional information for the parent/payer.

Common Features of Student and University Housing Software

Room selection management In student housing, rooms often have two or four residents per room. Rather than splitting up one room into four separate units, student housing software will treat each resident individually. Some student housing software will even have roommate matching features, allowing staff or students to search eligible roommates by lifestyle to minimize conflict down the line.
Student/parent profile management Since the student’s parent or guardian is usually involved in at least the payment, if not other parts of the child’s housing experience, university housing software should support storing information not just for the resident, but for their parent as well. This information may include permanent address, parents, photos and even class information.
Integration with campus systems Oftentimes, student housing is tied to meal plans, utilities or class schedules. A robust student housing program will integrate into the university’s other software programs to facilitate transfer of necessary information.
Additional service plans System will incorporate additional items, such as meal plans, Internet service, cable TV, telephone and extracurricular activities, into the university housing software. This enables fees to be incorporated and paid all at once.
Student portal Some of the more robust student housing software programs will allow administrators to configure a student portal, enabling students to look up assignments or other personal information. Using this portal, students can conduct much of the application, payment and room selection process using the Web.
Incident management Track and report policy violations or conduct incidents from the initial report through investigation, including any student sanctions or appeals. This feature will have step-by-step, user-defined categories specific to the institutions method of handling student conduct incidents.

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