ArchiOffice Software


 

Created by architects specifically for those in the architectural field, ArchiOffice is a comprehensive, user-friendly solution that combines both robust project management with agile office management features. ArchiOffice helps both architects and their staff manage and streamline daily activities, project data and critical business information in a single centralized system.

In addition to helping firms effectively manage their projects, ArchiOffice offers time and expense tracking, invoicing, billing and business intelligence. The solution is installed on-premise and can be run on both PCs and Macs. It's ideal for small to mid-sized firms with less than 50 employees.

ArchiOffice includes industry-specific functionality designed to help architects be more efficient and profitable. Projects can be organized by phases or consolidated for tracking and reporting. Timers in ArchiOffice allow users to run any number of timers that can be recorded to the time card with one click. Fee Schedules can be created and assigned to project documents, since rates may vary significantly from project to client to task.

The project management functionality includes reports such as Work in Progress, Profitability and Expenses. The reporting feature gives users a complete view of the business, and users can build unique reports using the ArchiOffice reporting engine.

For architects looking for a complete system to manage both their firm and projects, ArchiOffice should be on the short list of products to consider.

 

 

ArchiOffice - Custom Project Performance Charts
 
  • ArchiOffice - Custom Project Performance Charts
    Custom Project Performance Charts
  • ArchiOffice - Custom Reports and Invoices
    Custom Reports and Invoices
  • ArchiOffice - Customizable Dashboard
    Customizable Dashboard
  • ArchiOffice - Easy Time & Expense Tracking
    Easy Time & Expense Tracking
  • ArchiOffice - Powerful Task Management Capabilities
    Powerful Task Management Capabilities
  • ArchiOffice - Project Efficiency and Profitability Monitoring
    Project Efficiency and Profitability Monitoring
Supported Operating System(s):
Windows 7, Windows Vista, Windows XP, Mac OS, Web browser (OS agnostic), Windows 8

43 Reviews of ArchiOffice

Showing 1-20 of 43

 

from CK Design
Specialty: Architectural
Number of employees: 2-10 employees Employees number: 2-10 employees

Archioffice is hopeless

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Bad customer service, did not refund, sever slow, fake promises

 
 

from DLW Architects
Specialty: Architecture
Number of employees: 11-50 employees Employees number: 11-50 employees

Excellent software and support

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Functionality

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Value for Money

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We love Archioffice. It is a wonderful tool to help organize our projects and have a database for everything. We are very happy with it and more happy with the support we receive when we have questions.

Pros

Reports and Projects are so easy to use and manage.

Cons

Not being able to create a timeline for phases to allow a chart to populate with deadlines and tracking.

 
 

from Raimondo + Associates Architects Inc.
Specialty: Architecture
Number of employees: 11-50 employees Employees number: 11-50 employees

Denise Karp Software Advice

Ease-of-use

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Value for Money

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The software meets our expectations, it has been a great acquisition for our company.

 
 

from Karen Thomas Associates
Specialty: Architecture
Number of employees: 2-10 employees Employees number: 2-10 employees

Archioffice - 2016

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Have been using archioffice fairly frequently for the past five years. I work for two companies - an architecture firm and an owner's representative. The program makes more sense for architecture firm - as it has trouble with the fee structure that we use for the owner's representative. Customer support is great - there are a lot on online tutorials, but we pay for the Gold support package - so we have a dedicated support representative who is familiar with our programming. Since our company is small - I don't have familiarity with the batch invoicing, but on an individual input - it works great. I find it pretty intuitive to pick and start using.

Pros

Access - app syncs nicely with the main project - for timesheet entry
Online/web access - makes it platform independent - so you can access program on Mac or PC
Duplicate projects - you don't need to start from scratch to create a project
Invoice/Transaction Entry - easy to enter and track

Cons

Timesheets are not as easy as they could be - other programs allow you to enter time by the week - this is an individual entry per project, per day
NTX is for the project or phase - can't be coded as monthly - tried many work arounds - nothing worked
Back function doesn't work - if you are looking at a timesheet entry in a specific project - you will back out to the home page of the project - not the timesheet screen

Advice to Others

If you want to sync to QB (for expense and revenue tracking) - you need to set up the phases and job codes properly and do not veer from the templates set up - otherwise the synching will not work well

 
 

from ZH Architects
Specialty: Architecture
Number of employees: 2-10 employees Employees number: 2-10 employees

AO review

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Value for Money

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Overall, I am satisfied with AO. There are a couple of things that are a little cumbersome like the AO/QB syncing and customizing reports but overall, AO is easy to use and it gets the job done.

Pros

There are some people in your customer support that have been outstanding and very helpful such as Denise Karp and Michael Ybarra. They have been a delight to work with and is always helpful. However, there are others that has been a little hard to talk to and understand.

Cons

AO/QB syncing. It would be nice to make the syncing easier esp when an error is found. Correcting the errors could get confusing to fix w/o the help from your customer support.

Another con is the capabilities to customize your reports. It would be nice if we as the customer can customize our own reports such as to give us all various options to customize on our own.

Also, upgrading to the next version should be easier. There are so many steps to upgrading and a step can be missed.

 
 

from Gurri Matute PA
Specialty: Architecture
Number of employees: 2-10 employees Employees number: 2-10 employees

Awesome Program

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Customer Support

Value for Money

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The program is terrific. Although a bit rough in the beginning, you just have to jump in with both feet and once it clicks, BAM! Super usual for our company to track profitability and budget.

 
 

from Sunwise Engineering Ltd.
Specialty: Engineering
Number of employees: 11-50 employees Employees number: 11-50 employees

Software Advice

Ease-of-use

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Customer service has always been excellent. Replies to queries on made on the same day. This software is easy to use and an excellent product.

 
 

from Young + Wright Architectural LLC
Specialty: Architecture
Number of employees: 11-50 employees Employees number: 11-50 employees

Software Use

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We have been using this software for many years now, and i find it very user friendly. We started using it for one company and found it beneficial to add our second architecture firm. I find this software very simple to use to get the information we need while budgeting our projects.

 
 

from Carrell Partners & Yost Architecture
Specialty: Architecture
Number of employees: 2-10 employees Employees number: 2-10 employees

Lifesaver

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Value for Money

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Archi Office saved my sanity. When I began working at this company, invoicing and timesheets were entered into Excel worksheets. Then the accumulated data was entered into Quick Books. This created a large margin for errors. With our employees entering their time into a record keeping system, it is much easier to see who is spending time on each project. Everything I need for invoicing clients is tied together in Archi Office. Then I sync it with Quick Books.

 
 

from Zack de Vito Architecture
Specialty: Architecture
Number of employees: 11-50 employees Employees number: 11-50 employees

ArchiOffice Saves me hundreds of hours

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Value for Money

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Before we purchased ArchiOffice, we were doing all of your billing through Quickbooks. It was as tedious and time consuming process, filled with errors.

Pros

ArchiOffice allows me to pull together my invoices and produce them in a timely manner with a very professional look.

Cons

The online version of ArchiOffice does not sync with the desktop version of Quickbooks (the last time I checked).

Advice to Others

If you are using Quickbooks to do your billing, it is a no brainer to switch over and start using ArchiOffice.

 
 

from Kerman Morris Architects, LLP
Specialty: Architecture
Number of employees: 2-10 employees Employees number: 2-10 employees

ArchiOffice Customer Service

Ease-of-use

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We have been using ArchiOffice for about a decade. The software is quite robust and has a lot of features. We use it primarily to track our time, project profitability, do billing. Technical Service is excellent at ArchiOffice. Denise Karp (with whom I have worked many, many years) and Alan Schlieper are readily available, thorough and patient with our needs. They take the time to show us how to better get the information we want out of the program and trouble shoot things when they go awry. This is essential, because while ArchiOffice is robust, it is also complicated.

 
 

from ALB Designs
Specialty: Architectural
Number of employees: 1 employee Employees number: 1 employee

Awesome staff support!

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N/A

I've been using ArchiOffice for so many years now, I can't remember when I started! Each year it keeps getting better and easier to use. But the best part is the support! Whenever I have an issue, whether it be large or small, the support staff is ready, willing and able to help quickly, efficiently and professionally. I LOVE working with them (especially Denise!).

Pros

I primarily use A/O to track time on projects both for billing and to help me in establishing fees for future projects. Having all of this info at my fingertips is fantastic.

Cons

It doesn't always work as seamlessly as touted in terms of storing documents - it is easier for me to keep them in project files on my computer. Not a big deal.

Advice to Others

Go for it. These days tech support is worth a fortune and these guys are the best!

 
 

from M. Brent Dagget, Architect/Planner
Specialty: Accounting/Taxes
Number of employees: 1 employee Employees number: 1 employee

Absolutely fabulous for tracking time and doing invoices easily!!!

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Likes Best

The ability to track hours easily and to do invoices easily. The options for how to handle a project a great too - hourly and stipulated sum with budget %. CUSTOMER SUPPORT is absolutely FABULOUS. Have never worked with a software vendor that gives this level of customer support; I've always had every question answered and any problems fixed right away. And when you send an e-mail asking for help, it is followed up in a timely manner.

Likes Least

The time clock on the hours can't be adjusted to fit the situation. But, there are other free software programs that will track this and then the data can be dropped into ArchiOffice.

Recommendations

Remember it is NOT a bookkeeping/accounting system. But what if you want to making invoicing to your clients easier and faster, this is an excellent option. We went from the desktop version to the online version. It took a bit of getting used to, and now would never go back.

 
 

from LANDology LLC
Specialty: Accounting/Taxes
Number of employees: 1 employee Employees number: 1 employee

Great ArchiOffice Support

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Value for Money

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Likes Best

ArchiOffice is easy to use and the customer support is very responsive and easy to understand.

Likes Least

ArchiOffice is so powerful that I am sure it will take me a while to grasp its full capabilities.

Recommendations

Have a clear picture of your expectations of the software. The reports and training can be more personalized that way.

 
 

from Van Atta Associates
Specialty: Accounting/Taxes
Number of employees: 1 employee Employees number: 1 employee

BQE Support Service

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Value for Money

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Likes Best

ArchiOffice is an easy way to track time both billable and non-billable and to generate client invoices. In addition, ArchiOffice is able to run specific reports to help track phases and time by individual employees.

Likes Least

Some aspects are not intuitive. Running specific detailed reports can be a troubleshooting process until you happen to check and uncheck the correct check box. There is no user "How To" manual for reference or short video clips to view. It would be nice to see a page of every report that ArchiOffice can generate, use a dummy project and print out what is possible. I am sure that there are so many other features that our company could benefit from if we only knew the capabilities of ArchiOffice (without joining a training session that cost money)

Recommendations

I would recommend that others figure out exactly what you are looking for in a software program like this and ask specific questions of the company of whether this software program can produce the reports and/or calculates you are seeking?

 
 

from Broadmoor Design Group
Specialty: Architecture

Quickbooks Integration Training

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Likes Best

ArchiOffice is the first software we have implemented structured specifically for Architects. Having everything (accounting, RFI's, ASI's, Submittals, etc) in one place is wonderful.
I have worked with ArchiOffice's Trainer Pam extensively. She is incredibly knowledgeable, but it is her patience that amazes me!

Likes Least

The initial setup to interface with Quickbooks can be a little daunting, but a necessary evil.

Recommendations

Spend the extra money for additional training and assistance in setting up. It will make the transition much easier.

 
 

from Cozzarelli Cirminiello Architects
Specialty: Architecture

ArchiOffice

Ease-of-use

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Value for Money

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Likes Best

It is obvious that the software was created by an architect. The software "gets" us as architects and our unique way of doing business.

Likes Least

Very little to not like. The worst may be a few quirks in the interface that will sometimes makes you lose the data you entered if you did not save properly.

Recommendations

Definitely give it a try. Once you do- it will be very hard to give it up.

 
 

from Ralph C Fey AIA Architects, PC
Specialty: Architecture

I have been working with ArchiOffice since 2007. Long time user.

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Likes Best

The product, when used efficiently by all staff is very useful for tracking projects, future work, time and keeping contacts and those involved in projects clear cut. - If staff is not using the software as trained it can be a bit of a hassle.

Likes Least

Future projections are difficult. Being able to share budget v actual additional services is a bit complicated. I wish we could track benefit time separately from typical work hours so properly calculate efficiency.

Recommendations

Through all of the versions we have used. Software based (on the server) to the current SQL version the senior support staff have been extremely helpful. They communicate what we need to complete and when we are in a bind they are always there to help. Without their support and knowledge of the product line as a whole I'm sure we would not be as efficient in trouble shooting when necessary.

 
 

from Griskelis Young Harrell
Specialty: Architecture

ArchiOffice Review_072516

Ease-of-use

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Likes Best

What I like best is the ability to communicate with the Vendors Technician freely and know if an issue arises that I am having a problem with I can rely on getting great help especially from my go to person Denise Karp.

Likes Least

That i can't change the Invoice format freely, as well as not having the ability to show Consultants paid to date on them as well.

Recommendations

To give it time to learn the software and to make sure you to avail to your business the free updates and upgrades of ArchiOffice along the way.

 
 

from AO
Specialty: Architecture

Archioffice Review as an Architect who does the billings

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Likes Best

I like the ease of use, i am an architect, not a financial type, i understand this product and am able to use it effectively.
It has helped us control our billings and receiveables.
I also really like the customer support, Alan Schlieper, is very good at working with me in any issues that come up.
I tried to mark a 10 in the ratings below, but the survey would not allow. He is that good!

Likes Least

I wish i could better utilize all of the services the product offers, but we are a bit entrenched in our own processes.

Recommendations

I think that evaluating software has to come from experiencing working with the software. I know that for software to be effective, it has to meet it users at their ability level. ArchiOffice is organized to work well with the way architects work.
We used to have Deltek, for 25 years, i had very little understanding of how to use that software, i was therefore reliant on our office financial manager to run the analytics.

 
 
 
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