What’s the Difference Between MRP and Production Planning and Scheduling?

In today’s competitive manufacturing environment, it’s more important than ever to use information technology to drive efficiencies through every stage in the production process. Deploying the right manufacturing software – either manufacturing resource planning software or production planning and scheduling – is particularly important when it comes to planning. Each application helps answer the four basic questions of manufacturing:

  1. What do I make?
  2. What do I buy?
  3. When do I buy?
  4. When do I make?

Over the years, however, software vendors have attempted to differentiate their MRP and production scheduling and planning systems from other vendors. But this has created an overwhelming – and often confusing – lexicon of software terms. For instance, there are two versions of MRP software: material requirements planning software (MRP I) and manufacturing resource planning (MRP II). Meanwhile, production planning and scheduling software is also referred to as advanced planning and scheduling software, or APS. As you can see, it’s easy to get lost in the weeds pretty quickly.

To help clarify what these applications actually do, I’ve outlined the distinctions for the buyers that are either unfamiliar with the differences – or trying to decide which application is best for their business.

A Review of Software Features

Before we dive into the details, I thought it would be helpful to first share a side-by-side comparison of MRP versus production planning and scheduling systems. While both applications help manufacturers plan production requirements, an advanced planning and scheduling system is, well, more advanced.

Production planning and scheduling software draws from more complex mathematical models and is a more sophisticated system overall. As you can see from the table, production planning and scheduling extends the functionality of MRP in several ways.


MRP Software
Production Planning & Scheduling
Bill of materials (BOM)
Inventory control
Production forecasting
Job costing
Procurement scheduling
Process scheduling
Finite capacity planning
Finite capacity scheduling
Production planning
Workflow visualization


MRP Systems Plan Materials

MRP software is one of the oldest applications in the manufacturing software stack. Since its inception in the mid-1960s, the application has remained popular among manufacturers for several reasons. Foremost is its ability to automate several key planning functions – such as inventory control and production forecasting. Also, MRP offers manufacturers some level of production insight for every mode of manufacturing.

Of course, an MRP system performs more than just inventory control and production forecasting functions – it covers everything from product conception up until production planning. For example, after a product is designed, the system begins planning and sourcing the required parts to complete the job. During this process, the software automates key steps, such as:

  • Determining what inventory is available on-hand;
  • Identifying what materials must be procured (i.e., not in inventory);
  • Comparing production times to lead times for parts that need to be ordered; and,
  • Creating a production forecast to determine total project time.

Planning and sourcing production with MRP software works well for manufacturers that have either large runs (i.e., high volumes of similar products) or few products. In other words, this software is ideal for firms – such as a screw manufacturer – that have relatively predictable demand curves and little variation in production requirements. However, MRP has difficulty planning production when order quantities change frequently or there is variation in the type of products manufactured.

According to Carol Ptak, partner at the Demand Driven Institute, MRP systems encounter these problems because they assume that plant capacity is unlimited or they are only able to plan for a single production scenario. So even as production scenarios change, an MRP system will continue to send orders for production – even when there is no reason to produce at previously defined levels.

Production Planning and Scheduling Allocates Resources

Production planning and scheduling software was developed to address some of the shortcomings of MRP software. It attempts to create a more realistic schedule of when and how to produce, within capacity limitations. As Ptak noted, MRP and production planning and scheduling software operate in synergy – with the distinction that production planning is more concerned with operations, rather than materials.

Production planning and scheduling software is designed to extend (not substitute) the functionality of MRP in four primary ways. Specifically, production planning and scheduling software:

  1. Factors in current production limitations, whereas MRP assumes there are no production constraints;
  1. Uses more complex algorithms to model multiple production scenarios, thereby creating more accurate planning projections;
  1. Accounts for the lead times of ordered parts to create more accurate project times; and,
  1. Prioritizes jobs in order of highest profitability to ensure those jobs are completed first.

Given the changing needs of complex manufacturers, it’s critical these firms have the ability to dynamically plan production. For example, most jobs at an aerospace manufacturer are engineered to order (ETO) and require several component parts with production cycles that could span several months. These manufacturers may have to produce many different products at low volumes. An MRP system might have difficulty accommodating production variations because of the need to adjust calculations.

As with any software, however, even these sophisticated planning systems can have gaps. According to Ptak, these systems always try to keep a shop operating at maximum capacity. Therefore, when material scraps out, the system will automatically assign a new job to a shop’s machines – which can lead to producing goods that aren’t needed. So it’s important to weigh shop efficiency against profitability when using production planning and scheduling software.

Choosing the Right Application

As you can see, both MRP and production planning and scheduling applications are fundamentally about creating a better, more efficient planning process. However, the degree of detail that each application can handle differs greatly. To really know which application is right for your manufacturing operation, it’s important to understand your needs as a manufacturer and the capacity of the software – now and over time.

Special thanks to Carol Ptak of Demand Driven Institute and Roman Bukary, product specialist at NetSuite, for their insights on this article.

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