Rubberstamp Software


 

Rubberstamp is a standalone, web-based Procurement system. It aims to help automate the entire procurement process for businesses in many different verticals, from pharmaceuticals to electronics to office supplies. It is compatible on many different platforms, including Windows, Mac, Android and iPhone/iPad. Users can access the system and work from anywhere, taking advantage of real-time updates. 

Reports can be run and exported quickly, and are secure – Rubberstamp relies on the same security infrastructure as most banks do. Team members accessing the system are first prompted to set up budgets, and invite their colleagues to review them. Next, any purchase orders can be submitted. The team managers are then notified and can approve the PO. Lastly, everyone who has collaborated on that budget can review and export any necessary reports. Rubberstamp offers a free 14-day trial, and can be set up in minutes.

 

Supported Operating System(s):
Mac OS, Web browser (OS agnostic), Windows 8

175 Reviews of Rubberstamp

 

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Software Advice Reviews (2)
More Reviews (173)

Showing 1-2 of 2

Jerry from Cesar Chavez Public Charter Schools
Specialty: Government Agency

September 2015

September 2015

My experience has been great. Excellent customer service.

Ease-of-use

Functionality

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Likes Best

The system has a clean interface, is user friendly, flexible, and does everything it promises for a good price. With that said my favorite feature is the IM Message feature between the Purchase Requestor and Approver for every individual PO. This is a HUGE time saver and a feature I have only seen on systems that were much more expenses.

Likes Least

I wish they had 2 or 3 training videos on YouTube and wish the system was a little more flexible in creating individual Approvers for budgets.

Recommendations

Don't be fooled by the small size of the company or it not being a Silicon Valley Company. Rubberstamp offers a "topshelf" product and excellent customer service.

 
 

Nathan from Piehole Voiceovers and Animations
Specialty: Other Durable Goods

September 2015

September 2015

Outstanding.

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Likes Best

It's incredibly easy to use and saves so much time. No more trekking around with bits of paper looking for signatures, each user has an authority level and requests are all made and approved electronically.

Likes Least

I haven't found a downside yet, the interface is great, simple for the most basic of users but resilient enough for professional use.

Recommendations

Have a look over a few sites that offer more of what you need and ask for a product demo, seeing the products in use made it a very easy decision for me to make.

 
 
 
Showing 1-20 of 173

MAURICE from Leysin American School
Number of employees: 51-200 employees Employees number: 51-200 employees

July 2017

July 2017

Very good program , easy to use and easy to create P.O.

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time and money...!!!

Pros

The control of expenses for all our departments. System block if to much money spent.
Good reporting system.
I really appreciate this program. Make our life easier in the accounting department specially
for me the business manager.

Cons

not much..... I little bit complicate to put the program on going, when a new accounting year start. Up to today my colleague Srtacey still working on it, to make everything working for all users.

Source: Capterra
 

Innocent from LePatino
Number of employees: 2-10 employees Employees number: 2-10 employees

July 2017

July 2017

useful

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The software is a cost serving measure in terms of cost control, time, and a reduced use of paper work.

Pros

ability to watch payments and authorizing before any purchase can be made. in addition the possibility of not using paper saves us costs.

Cons

customization is not possible for some aspects. e.g. currency conversions and the fact that it can not be used offline

Source: Capterra
 

Julie from Pedersen Media Group
Number of employees: 11-50 employees Employees number: 11-50 employees

July 2017

July 2017

Easy! Safe and reliable!

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Pros

The ease of use for this product is the big plus. Also the ability to look up and reference past orders.

Cons

I wish that it had a feature to allow a regular user to edit POs when they are not an admin. This seems to come up often. Also the draft feature is OK but seems buggy at times.

Source: Capterra
 

Jay from Holiday Inn Warwick Farm
Number of employees: 51-200 employees Employees number: 51-200 employees

July 2017

July 2017

I had a very pleasant experience from the beginning, very helpful staff always accommodating .

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We had an improvement in control of spending month to month and also provided a better accruals.

Pros

Great functionality in controlling budgets and spending of users. Most of all mobile web access make a life easier.

Cons

Not many cons for our business that was faced but would like to see more dash board reports setup showing remaining budget balance and spent for the period.

Source: Capterra
 

JESUS FERNANDO from INNOTEC GROUP
Number of employees: 201-500 employees Employees number: 201-500 employees

July 2017

July 2017

i do almost two P.O. in RUBBER and it's very esay and fast

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better way to request an quotation with diferentes suppliers and better way to tracking them in less time

Pros

has a very good method for tracking the P.O. and has a good way to add more items and you do not need write again the all specs two times

Cons

i can not attached some type of files like a .dgw this type of files are very usefull for laser cuts that we used daily

Source: Capterra
 

jordan from joyce krane
Number of employees: 501-1,000 employees Employees number: 501-1,000 employees

June 2017

June 2017

quick and easy

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the speed when your in a rush is awesome

Pros

very quick when in a hurry
it has a very user friendy system
it makes my life easyier when ordering parts

Source: Capterra
 

Dale from Citipointe Church
Number of employees: 201-500 employees Employees number: 201-500 employees

June 2017

June 2017

easy, fast, efficient

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Pros

Easy to use. Quick to learn. Has great features and works perfectly for our organisational needs. Would recommend to anyone in business.

Cons

Changing over to a new system can be tricky for some. Remembering how to log in/access the site process is different to our previous system.

Source: Capterra
 

Antonio from Innotec Automation de Mexico
Number of employees: 201-500 employees Employees number: 201-500 employees

June 2017

June 2017

Useful app. We make our process faster.

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Better control, easier access to the information, update information, control on budgets, tracking on each requirement (PO's and RFQ's),

Pros

The control that we have nowadays versus our old process and easy access to the info before it was too hard to get information about our purchases. Right now we can see information by the user, cell, department, account, vendor, etc.

Cons

Some bugs when we create items. At the moment to submit the PO the SW delete some information (prices, codes, etc)

Source: Capterra
 

Sarah from Cincinnati Opera

June 2017

June 2017

Perfect way to gather all our PO's in one location - no more losing paper!

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Pros

I LOVE that we can comment on the Purchase Orders to communicate, rather than emailing. It's way easier to locate conversations!

Cons

I dislike that you cannot alter a PO once it has been approved. Many times we have to estimate prices and when the invoice comes in we can't change the amounts (or the budgets!).

Source: Capterra
 

Ron from Boys & Girls Clubs of Monterey County
Number of employees: 51-200 employees Employees number: 51-200 employees

May 2017

May 2017

Rubberstamp is perfect for our needs. We can keep track of all purchases with a clear paper trail.

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A reliable paper trail that captures all relevant information necessary for our organization's important purchases.

Pros

It's intuitive. Pop down menus are perfect for our needs. Multiple users have access to the purchase request features. The confirmation replies sent to the requester gives real-time status reports.

Cons

At least for our server system, this software is not accessible through Microsoft Explorer. We can only access it through Google Chrome. This is a minor inconvenience.

Source: Capterra
 

David from MG3 (Survey) UK Ltd
Number of employees: 11-50 employees Employees number: 11-50 employees

May 2017

May 2017

Our whole organisation are extremely pleased with our acquisition of Rubberstamp.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Quality
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Pros

Rubberstamp is really easy to use, and not one of our people struggles with it. The best feature is that you can use it anywhere because it is web based, which suits us down to the ground as many of our team travel & work in remote locations. The customer support is excellent, so when we find we need a new feature the Rubberstamp team usually sort us out very quickly.

Cons

Now that we have been using it a few years the data base has grown quite large and so we would like the reporting features to be enhanced, with more filters prior to data dump rather than sorting the spreadsheets afterwards.

Source: Capterra
 

kirsten from Keller Warehousing
Number of employees: 201-500 employees Employees number: 201-500 employees

May 2017

May 2017

Very easy system to use

Ease-of-use

Functionality

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Value for Money

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Pros

Very easy to log in and get right to entering invoices. Easy to find app where ever I'm looking for it.

Cons

Wish it was a little easier to look up an old PO#. I would like for the system to save all work entered.

Source: Capterra
 

Wendy from Citipointe Church

May 2017

May 2017

Easy to use

Ease-of-use

Functionality

Product Quality

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Value for Money

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Pros

This programs functions are exactly what my role in my company needs it to do. I an a location of the Main finance department in another city and I have found this program to be exactly what I need it to be.

Source: Capterra
 

Sharonda from DC Scholars Community Schools

May 2017

May 2017

Rubberstamp is so easy to use, and has increased accountability in our AP process

Ease-of-use

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Pros

The software is amazingly easy to use, and I can approve purchase orders that have been submitted without even opening the application on my computer - just by clicking a link in an email.

Cons

Purchase orders that need to be cancelled can still be approved, and can't be deleted by team members.

Source: Capterra
 

Steven from Southtree

May 2017

May 2017

Very helpful

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Pros

I like that it contains everything my purchaser needs to determine what is happening and what I am ordering for instead of asking 100 questions later.

Source: Capterra
 

brian from iss

May 2017

May 2017

User friendly

Ease-of-use

Functionality

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Pros

Easy to use and access to do the job quickly. The drop down menus are very easy to use so the job does not become stressful.

Cons

Sometimes it can be difficult to find a supplier because we can only type in the first letter in the box provided.

Source: Capterra
 

Kenia from Holloman Corp
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

May 2017

May 2017

Its one of the greatest programs They set in place for our company

Ease-of-use

Functionality

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Pros

That I can run reports off everything I've created. Allowing me to check if it's been done yet or not.

Cons

That I cant run a report of everything that was created for the job#. It would help tremendously if that was possible.

Source: Capterra
 

Ira from Leysin American School

April 2017

April 2017

GREAT SOFTWARE

Ease-of-use

Functionality

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Been using Rubberstamp this past academic year. The program is easy to use and no issues to report!

Source: Capterra
 

Alan from UNICEF Ireland
Number of employees: 11-50 employees Employees number: 11-50 employees

April 2017

April 2017

Fantastic software for our organisation

Ease-of-use

Functionality

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Rubberstamp is so simple to use; especially for our organisation where purchases can be approved by a number of different managers. Ease of use makes the whole process easy

Pros

Ease of use

Cons

nothing

Source: Capterra
 

Dwight from SPUD

April 2017

April 2017

Purchase ordering for SPUD

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Using Rubberstamp as a purchase ordering tool has been very easy from the get go. It is simple and uncomplicated and user friendly. It doesn't take very long to create a purchase order so it saves me time. Overall a good experience.

Source: Capterra
 
 
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