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Auto Dealership Accounting Software


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NetSuite logo
 
The NetSuite package of integrated applications includes project accounting, work order management, fixed asset accounting and more. The software also has modules to help with government compliance and repair order tracking.
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The NetSuite package of integrated applications includes project accounting, work order management, fixed asset accounting and more. The software also has modules to help with government compliance and repair order tracking.
 
Sage Live logo
 
Sage Live is a web-based and mobile ready accounting platform for small and mid-sized businesses. Key features include multi-company, multi-currency, and multi-legislation support, personalization based on user role, bank integration,... Read More
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Sage Live is a web-based and mobile ready accounting platform for small and mid-sized businesses. Key features include multi-company, multi-currency, and multi-legislation support, personalization based on user role, bank integration,... Read More
 
SAP Anywhere logo
 
SAP Anywhere integrates sales, marketing, e-commerce, and inventory activities into one complete front-office system. With SAP Anywhere users can manage and track inventory, manage orders, manage the procurement process, and more.... Read More
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SAP Anywhere integrates sales, marketing, e-commerce, and inventory activities into one complete front-office system. With SAP Anywhere users can manage and track inventory, manage orders, manage the procurement process, and more.... Read More
 
Sage Fixed Assets logo
 
Sage Fixed Assets is an on-premise solution for automotive dealership professionals looking to track their fixed assets and account for asset depreciation. Sage offers vertical specialization to meet your unique needs.
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Sage Fixed Assets is an on-premise solution for automotive dealership professionals looking to track their fixed assets and account for asset depreciation. Sage offers vertical specialization to meet your unique needs.
 
Fusebill logo
 
Fusebill provides businesses with cloud-based financial and accounting processes, including core accounting, billing and invoicing, financial reporting and more. The system is suitable for small businesses, as well as midsize companies... Read More
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Fusebill provides businesses with cloud-based financial and accounting processes, including core accounting, billing and invoicing, financial reporting and more. The system is suitable for small businesses, as well as midsize companies... Read More

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Oracle JD Edwards logo
 
This system has several accounting features useful for small to large automotive dealerships. The software can pull reports from major credit bureaus, access VIN databases and track repair order requests among other things.
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This system has several accounting features useful for small to large automotive dealerships. The software can pull reports from major credit bureaus, access VIN databases and track repair order requests among other things.
 
Microsoft Dynamics GP logo
 
Dynamics GP is a good fit for many automotive dealerships because it can handle complex vendor and cost tracking and help maintain regulatory compliance. At the same time it is still relatively straight forward and easy to use.
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Dynamics GP is a good fit for many automotive dealerships because it can handle complex vendor and cost tracking and help maintain regulatory compliance. At the same time it is still relatively straight forward and easy to use.
 
Infor SunSystems logo
 
Infor SunSystems is an integrated financial management, purchasing, inventory and sales management solution. It is used by more than than 9,000 customers in over 190 countries worldwide. Offered in multiple languages and currencies,... Read More
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Infor SunSystems is an integrated financial management, purchasing, inventory and sales management solution. It is used by more than than 9,000 customers in over 190 countries worldwide. Offered in multiple languages and currencies,... Read More
 
Deskera logo
 
Deskera is an enterprise resource planning software formulated to run manufacturing operations. The system is suitable for companies manufacturing for a variety of industries. Textiles, automotive, distribution, metal processing, pharmaceuticals,... Read More
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Deskera is an enterprise resource planning software formulated to run manufacturing operations. The system is suitable for companies manufacturing for a variety of industries. Textiles, automotive, distribution, metal processing, pharmaceuticals,... Read More
 
SapphireOne logo
 
SapphireOne is an accounting solution built for any size enterprise. The system integrates information from all relevant business departments. Key features include asset management, account management, payroll and reporting. SapphireOne... Read More
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SapphireOne is an accounting solution built for any size enterprise. The system integrates information from all relevant business departments. Key features include asset management, account management, payroll and reporting. SapphireOne... Read More

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SAP ERP Core Finance logo
 
SAP ERP Financials offers users a flexible accounting and financial management solution with a high level of customizability. Allows managers and analysts access to the same data as accountants, greatly improving transparency.
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SAP ERP Financials offers users a flexible accounting and financial management solution with a high level of customizability. Allows managers and analysts access to the same data as accountants, greatly improving transparency.
 
Sage X3 logo
 
Sage X3 is an enterprise business management software suite that includes integrated functionality for financial management, sales, customer service, distribution, inventory, and manufacturing, and business intelligence. Sage X3 is... Read More
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Sage X3 is an enterprise business management software suite that includes integrated functionality for financial management, sales, customer service, distribution, inventory, and manufacturing, and business intelligence. Sage X3 is... Read More
 
Financial Suite by IntelliTek logo
 
Financial Suite by IntelliTek is the financial component of IntelliTek Systems’ broader ERP offering. Financial Suite by IntelliTek is an ideal accounting systems for small and mid-market companies. The platform is comprises of Accounts... Read More
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Financial Suite by IntelliTek is the financial component of IntelliTek Systems’ broader ERP offering. Financial Suite by IntelliTek is an ideal accounting systems for small and mid-market companies. The platform is comprises of Accounts... Read More
 
CenterPoint Accounting Software logo
 
CenterPoint Accounting Software, designed primarily for service-providing companies, is a customizable financial management solution that performs core accounting, reporting, tax, and other functions. CenterPoint has a customizable... Read More
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CenterPoint Accounting Software, designed primarily for service-providing companies, is a customizable financial management solution that performs core accounting, reporting, tax, and other functions. CenterPoint has a customizable... Read More
 
TurningPoint for Accounting logo
 
TurningPoint Accounting is a solution best suited for companies who outgrow QuickBooks and other systems meant for smaller businesses, but aren’t yet ready for a more sophisticated system. This solution is designed primarily to... Read More
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TurningPoint Accounting is a solution best suited for companies who outgrow QuickBooks and other systems meant for smaller businesses, but aren’t yet ready for a more sophisticated system. This solution is designed primarily to... Read More

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Sage 50 Accounting (Formerly Peachtree) logo
 
Sage Peachtree can manage automobile and part vendors lists as well as VIN database records while still meeting the demands of everyday accounting. With an added module, it can also offer a payroll solution for your dealership.
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Sage Peachtree can manage automobile and part vendors lists as well as VIN database records while still meeting the demands of everyday accounting. With an added module, it can also offer a payroll solution for your dealership.
 
ArrowBooks logo
 
ArrowBooks provides today's small business with a powerful, accessible core accounting solution that is available anytime, anywhere. Packed with more than just basic bookkeeping, ArrowBooks offers features like unlimited bank accounts,... Read More
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ArrowBooks provides today's small business with a powerful, accessible core accounting solution that is available anytime, anywhere. Packed with more than just basic bookkeeping, ArrowBooks offers features like unlimited bank accounts,... Read More
 
Infor CloudSuite™ Financials & Supply Management logo
 
Infor Financials & Supply Management is designed to help automotive dealerships track and manage their finances. The system includes features to pull buyer credit histories, track financing and payment histories.
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Infor Financials & Supply Management is designed to help automotive dealerships track and manage their finances. The system includes features to pull buyer credit histories, track financing and payment histories.
 
Xero logo
 
Xero is a Web-based accounting solution supporting growing automotive dealerships by providing real-time transaction and account details. Users can access information from multiple devices and locations and boost communication.
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Xero is a Web-based accounting solution supporting growing automotive dealerships by providing real-time transaction and account details. Users can access information from multiple devices and locations and boost communication.
 
Procurify logo
 
Procurify is a web-based procurement platform that allows users to make requests, approvals, and purchases from any Internet-connected device. This real-time platform helps users can create, track, and report on all requisitions,... Read More
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Procurify is a web-based procurement platform that allows users to make requests, approvals, and purchases from any Internet-connected device. This real-time platform helps users can create, track, and report on all requisitions,... Read More
 

Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: April 22, 2017


The accounting needs for car dealerships are far more complex and multi-faceted than your average business. Customers purchase vehicles using a wide variety of payment methods, many of which involve intricate financing agreements with outside credit agencies that require rigorous tracking. Managing a diverse inventory of vehicles with different Blue Book and depreciation values also presents a fair bit of challenge. Add in things like warranties, recalls and repairs, and the numbers really start to get messy.

With circumstances like these, pen and paper, Excel spreadsheets or simple out-of-the-box accounting programs won’t do. Instead, dealerships need to invest in dedicated automotive dealership accounting software—advanced accounting platforms built with the specific needs of car dealerships, large and small, in mind.

If you’re new to researching or purchasing automotive dealership accounting software, this Buyer’s Guide has everything you need to know to get started.

Here’s what we’ll cover:

What Is Automotive Dealer Accounting Software?
Common Features of Automotive Dealer Accounting Software
How Much Does Automotive Dealer Accounting Software Cost?
Evaluating Auto Dealer Accounting Software

What Is Automotive Dealer Accounting Software?

Automotive dealer accounting software allows dealers to easily and accurately track the numbers surrounding every facet of their business, and to also generate a number of standard and customized reports for greater financial visibility.

Car inventory management is a main concern of auto dealership accounting packages. Auto dealership accounting systems should record and organize the wide variety of costs associated with the vehicles, such as internal and external repair orders.

A particularly useful feature is inventory age policy settings, which allow the user to set the age limit of a vehicle on the lot before it is marked down in price or moved to wholesale. Some systems also record information on the performance of individual salesmen.

Common Features of Automotive Dealer Accounting Software

In addition to core modules such as the general ledger, accounts receivable and accounts payable, auto dealership accounting systems typically includes the following:

Regulatory compliance Software should be designed to comply with Office of Foreign Assets Control and Specially Designated Nationals regulations, automatically checking the individual against the terrorist list and for ID verification. It should also support compliance for state, county and city taxes, as well as any registration details.
Dealer & traditional financing Auto dealerships’ payments typically come in one of two ways: from traditional lending sources like banks or from the customers themselves in a “Buy Here Pay Here” dealer-financing model. An auto dealer accounting program should support both, managing payments from multiple parties and ownership types, reporting to credit bureaus, sending out automatic late fee reminders and repossessing the vehicle when/if necessary.
Credit checking Since loans are involved, the dealership needs fast and easy access to the main credit bureaus. The software should be able to pull credit reports for Experian, Equifax and TransUnion, and be able to report data to those bureaus as well.
VIN database records Auto dealership software should connect to VIN databases and/or decoding tools, making it easy to add new vehicles to your inventory and record sales data.
Repair order tracking Managing service center repairs is an essential component for most dealers. Repair order tracking software can help manage job progress and efficiency.
Age policy settings This feature, a specific benefit for automotive dealerships, allows the user to set the age limit a vehicle can reach on the lot before it is marked down or moved to wholesale. It will issue automatic reminders, therefore supporting the movement of old inventory before its costs exceed the value in keeping it on the lot.
Employee performance Tracking sales results for individual salesmen, this feature will automatically calculate commissions, generate reports for long-term results and perform other tasks to simplify and improve the sales incentive process.
Warranty & service Car sales usually involve some kind of warranty, either standard or supplemental. Some systems will allow for the sale of service contracts, as well tracking service costs and managing parts inventory.

How Much Does Automotive Dealer Accounting Software Cost?

No two accounting software platforms are exactly alike. Because of differing functionality, target audiences and pricing models, no two accounting software price tags are exactly alike either.

Here are some things to keep in mind, price-wise, as you research automotive dealership accounting software:

  • Prepare for tiers. Many vendors offer a tiered pricing structure, where the license cost starts out relatively small for a limited number of users, data storage or functionality and increases as you go to a different tier that offers more of any or all of the above. Figure out the functionality you need vs. the “nice-to-haves” to avoid spending extra on features you don’t end up using.
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  • Flat fee, per-user or something else? Most accounting platforms, especially cloud-based ones, are priced using a subscription model. Not all subscription models are the same though. Some vendors charge a flat monthly or annual fee, while others increase or decrease that fee depending on how many users your system will have, how many employees work at your dealership or otherwise. Make sure you understand your software vendor’s pricing model before signing on the dotted line.
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  • Watch out for one-timers. One-time fees outside of the license cost that are paid upfront are common, especially with more advanced systems that require a lot of effort on the vendor side to set up properly. Implementation, training, data migration, support and integration with other systems may all cost extra depending on what system you go with, so read the fine print carefully.

Evaluating Auto Dealer Accounting Software

Regulatory compliance—including an extensive audit trail—is designed to mitigate risk and prevent potential government fines, so this is an important feature when purchasing automotive dealership accounting software. Franchised dealers will need to look for software with report-generation functionality that considers the specific instructions required by certain franchisers (e.g., Chrysler, Dodge, Jeep, Ford) for composition of the financial statements.

When evaluating these systems, buyers should consider the following:

  • Does it provide built-in compliance settings for important federal regulations?
  • Can it adhere to particular franchiser requirements for financial reports?
  • Can it store information in enough parameters for inventory?
  • Can it link to a VIN database for easy information retrieval?

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