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Kronos Workforce Ready logo
 
Workforce Ready is a cloud-based solution offering a variety of modules, that allows you to custom a system for employee data management. The solution offers a robust workflow engine and reporting, and also a mobile application.
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Workforce Ready is a cloud-based solution offering a variety of modules, that allows you to custom a system for employee data management. The solution offers a robust workflow engine and reporting, and also a mobile application.
 
Ascentis logo
 
Automating the source-to-hire process, Ascentis HR offers small and mid-sized businesses the streamlined functionality they need. With a customizable career portal and social media tools synced with HRIS, recruiting is a cinch
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Automating the source-to-hire process, Ascentis HR offers small and mid-sized businesses the streamlined functionality they need. With a customizable career portal and social media tools synced with HRIS, recruiting is a cinch
 
Jobvite logo
 
Known for its incorporation of social networks into the traditional recruitment platform, Jobvite provides an effective, easy-to-use applicant tracking system and employee referral program that will save you time and resources.
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Known for its incorporation of social networks into the traditional recruitment platform, Jobvite provides an effective, easy-to-use applicant tracking system and employee referral program that will save you time and resources.
 
APS logo
 

APS

APS (Automatic Payroll Systems, Inc.) has been providing payroll and tax compliance services to companies for almost two decades. In 2004, they released their APS, their cloud-based solution for human capital management. APS combines... Read More
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APS (Automatic Payroll Systems, Inc.) has been providing payroll and tax compliance services to companies for almost two decades. In 2004, they released their APS, their cloud-based solution for human capital management. APS combines... Read More
 
PayFocus logo
 
PayFocus is Online Payroll and HR software that gives businesses compliant tax processing, support, and the ability to manage HR tasks from one platform. The software also offers personnel tracking, on boarding, and more.  PayFocus... Read More
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PayFocus is Online Payroll and HR software that gives businesses compliant tax processing, support, and the ability to manage HR tasks from one platform. The software also offers personnel tracking, on boarding, and more.  PayFocus... Read More

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iCIMS Talent Platform logo
 
iCIMS offers a platform of cloud-based talent acquisition solutions. iCIMS provides tools for recruiters and hiring managers throughout the process, from recruiting talent to onboarding new hires. iCIMS Recruit gives users access... Read More
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iCIMS offers a platform of cloud-based talent acquisition solutions. iCIMS provides tools for recruiters and hiring managers throughout the process, from recruiting talent to onboarding new hires. iCIMS Recruit gives users access... Read More
 
BambooHR logo
 
BambooHR is a Web-based human resources (HR) software solution that is well-suited for small to midsized businesses, and as it’s Web-based, BambooHR is accessible through the Web browser of any device with an Internet connection.
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101
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BambooHR is a Web-based human resources (HR) software solution that is well-suited for small to midsized businesses, and as it’s Web-based, BambooHR is accessible through the Web browser of any device with an Internet connection.
 
RUN powered by ADP logo
 
RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read More
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RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read More
 
Greenhouse logo
 
Recruiting is much more than posting open jobs and sorting resumes. Greenhouse not only helps recruiters post open jobs on job boards, it conducts A/B testing to help you determine which postings are most effective.
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Recruiting is much more than posting open jobs and sorting resumes. Greenhouse not only helps recruiters post open jobs on job boards, it conducts A/B testing to help you determine which postings are most effective.
 
The Applicant Manager logo
 
Affordable and easy-to-use, The Applicant Manager (TAM) simplifies the recruiting process, enabling you to build relationships with both active and passive candidates. TAM provides a robust toolset for all your recruiting needs.
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Affordable and easy-to-use, The Applicant Manager (TAM) simplifies the recruiting process, enabling you to build relationships with both active and passive candidates. TAM provides a robust toolset for all your recruiting needs.

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Paycor Perform logo
 
Paycor’s Perform is an integrated cloud-based software suite that offers functionality to encompasses the entire employee lifecycle - from recruiting and onboarding to time and attendance management. Collectively, the solution offers... Read More
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Paycor’s Perform is an integrated cloud-based software suite that offers functionality to encompasses the entire employee lifecycle - from recruiting and onboarding to time and attendance management. Collectively, the solution offers... Read More
 
ADP Workforce Now logo
 
ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and... Read More
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ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and... Read More
 
JazzHR logo
 
JazzHR offers a Software as a Service (SaaS) applicant tracking system for businesses of all sizes. Users can host careers pages, add jobs to the company page and edit job postings from within the system.
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JazzHR offers a Software as a Service (SaaS) applicant tracking system for businesses of all sizes. Users can host careers pages, add jobs to the company page and edit job postings from within the system.
 
Vibe HCM logo
 
cfactor’s Vibe HCM is a human resources platform that combines core HR, payroll and benefits, onboarding, communications, talent management, analytics and real-time AskHR functionality. cfactor has been deployed for midsize to large... Read More
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cfactor’s Vibe HCM is a human resources platform that combines core HR, payroll and benefits, onboarding, communications, talent management, analytics and real-time AskHR functionality. cfactor has been deployed for midsize to large... Read More
 
Newton Applicant Tracking logo
 
Hailed for its superbly user-friendly interface, it's no wonder Newton's recruiting application ranks highest in terms of customer satisfaction. This solution delivers top-of-the-line, easily implemented recruiting technology.
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Hailed for its superbly user-friendly interface, it's no wonder Newton's recruiting application ranks highest in terms of customer satisfaction. This solution delivers top-of-the-line, easily implemented recruiting technology.

Call us for a free FastStart Consultation: +1 888 918 2748


 
Asure People Success Platform logo
 
Drawing from 20 years of experience serving more than 4,500 companies, the Asure People Success Platform is a suitable option for small to midsize businesses, as well as enterprise corporations. Asure People Success includes modules... Read More
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Drawing from 20 years of experience serving more than 4,500 companies, the Asure People Success Platform is a suitable option for small to midsize businesses, as well as enterprise corporations. Asure People Success includes modules... Read More
 
Sage Payroll logo
 
Sage offers web-based payroll solutions designed for small and midsized companies in many industries.  For companies with 10 employees and 5 departments or less, Sage Payroll Essentials is a straightforward platform can be accessed... Read More
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Sage offers web-based payroll solutions designed for small and midsized companies in many industries.  For companies with 10 employees and 5 departments or less, Sage Payroll Essentials is a straightforward platform can be accessed... Read More
 
SAP SuccessFactors logo
 
More than just a tool for automating recruiting process, SuccessFactors' web-based software brings deep element of collaborative effort to the recruiting process - from beginning to end - in a tightly integrated talent management
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More than just a tool for automating recruiting process, SuccessFactors' web-based software brings deep element of collaborative effort to the recruiting process - from beginning to end - in a tightly integrated talent management
 
ApplicantStack logo
 
ApplicantStack is perfect for hiring professionals looking to automate their hiring processes without breaking the bank, as this web-based applicant tracking solution is designed specifically for small and mid-sized organizations.
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ApplicantStack is perfect for hiring professionals looking to automate their hiring processes without breaking the bank, as this web-based applicant tracking solution is designed specifically for small and mid-sized organizations.
 
ECI Empower logo
 
ECI's human capital management (HCM) product is a unified SaaS, cloud-based solution for managing all aspects of employee administration, from pre-hire to retire. ECI is a single-source, real-time system that aims to eliminate manual... Read More
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ECI's human capital management (HCM) product is a unified SaaS, cloud-based solution for managing all aspects of employee administration, from pre-hire to retire. ECI is a single-source, real-time system that aims to eliminate manual... Read More

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Buyer's Guide

by Brian Westfall,
Market Research Associate
Last Updated: July 19, 2017


Here’s what we’ll cover:

What Is Recruiting Software?
Recruiting Software Functionality
Benefits of Recruiting Software
What Type of Buyer Are You?
Market Trends to Understand

What Is Recruiting Software?

Recruiting software helps recruiters manage the entire recruitment process—from posting jobs to on-boarding new hires—with one, easy to use system.

The term recruiting software refers to a category of software applications that automate the sourcing and hiring process. These are typically standalone solutions that can be incorporated with a company’s human resources management software (HRMS), often integrating seamlessly with other functions like payroll, talent management and compensation management.

But while these solutions can make your life easier once they're implemented, finding the perfect software for your needs can be as difficult as finding the right candidate for that open position. We’ve created this buyer’s guide to help you do just that.

Recruiting Software Functionality

The primary application within any recruitment management suite is applicant tracking, which makes it easy to track requisitions in the hiring workflow and manage candidates’ profiles and status in the recruiting process. However, recruitment management systems include additional functionality that makes it more versatile than a simple applicant tracking system (ATS).

According to Gartner, Inc., a leading information technology research and advisory company, a standard ATS will manage applicant workflow, correspondence with candidates, interviews, background checks and the onboarding process. However, a full suite of recruiting software will offer, in addition to applicant tracking, functionality for requisitioning and acquiring candidates, as well as the ability to generate reports and advanced analytics.

 

Recruiting Software Functionality

 

Source: Gartner RAS Core Research, “Magic Quadrant for E-Recruitment Software”

Benefits of Recruiting Software

Whether used by recruiting and staffing professionals or by in-house corporate recruiters, recruiting tracking software saves companies time and money. Instead of tracking applicants in spreadsheets or email, these solutions let recruiters upload and store all candidate information in a searchable database, so there’s no time wasted on manual entry.

Recruitment systems also increase efficiency. They include automated tools to screen out unqualified applicants, and route qualified applications to the appropriate recruiter or hiring manager. This saves time, reduces the administrative burden and increases the speed of the hiring process.

Yet another benefit of recruiting tools is better communication with candidates—improving the likelihood your top choice will select the position. And, finally, many systems offer reporting capabilities that allow you to track where the best hires are coming from, so you can focus your efforts on the channels with the best return on investment.

What Type of Buyer Are You?

There are two broad types of recruitment software buyer: recruiting and staffing firms, and corporate or in-house recruiters. (For more information, watch this video from Newton, an ATS vendor.)

A recruiting or staffing agency will have needs different from those of an in-house corporate recruiter. While many of the core features remain the same, there are a few notable differences in the functionality that an agency might look for in its software, as compared to what a corporate recruiter would seek, and vice versa.

Agencies often require solutions that are more candidate-driven. Their primary function is to fill positions based on information given to them by their clients. As such, these firms need to house large amounts of easily searchable candidate data in one place in order to find both active and passive candidates for open positions that they can then send on to the client. Additionally, they may need extra features, such as contractor portals and timesheets in order to manage placed candidates, as well as the option to manage client information and job requests.

Some vendors designing solutions specifically for recruiting agencies are: PCRecruiter, Bullhorn, myStaffingPro and COMPAS for Staffing. Recruitment, staffing and other types of employment agencies should refer to our recruitment agency software guide to learn about products for their unique needs.

In-house recruiters will generally need software that allows them to post open jobs to their company’s careers page, as well as allow them to screen applicants, share applicants’ information with the relevant department’s hiring manager and gather feedback from interviews. Employers must also ensure that the solution they choose can integrate with their current HRMS (if they have one), and that they comply with EEO laws. These systems are job-driven, and each function revolves around matching a candidate to a particular open position.

Vendors offering solutions tailored to the needs of corporate or in-house recruiters include iCIMS, BALANCEtrak, COMPAS for Corporate and Simplicant.

However, it is important to note that sometimes the needs of recruiting and staffing agencies and in-house recruiters may overlap, and the central functionality of most ATS systems will cover both types of buyers’ basic needs. A client may wish a recruiting agency to post the career page to various job boards, while an in-house recruiter may also need a database to house past candidates’ information, and both types of recruiters will most likely benefit from referral technology that increases the number of candidates applying for the job.

Depending on your company’s needs, recruiting software can be purchased either as a standalone solution or as part of a larger human resources information system (HRIS), and there are also options for cost-conscious buyers—but keep in mind which type of recruiter will be using the software and the functionality required.

Market Trends to Understand

In addition to our 2013 Recruiting Channels Survey, which found that social recruiting is on the rise, there are several other trends buyers should be aware of.

  • Software as a Service (SaaS). Sometimes called cloud or Web-based software, SaaS refers to the delivery model whereby an application is hosted by the vendor and accessed by users through a Web browser. This has become increasingly popular in the recruiting field due to the flexible access it affords recruiters, hiring managers, employees and candidates. Instead of being confined to access while in the office, recruiters can see their candidate queue from virtually any device with an Internet connection, and candidates are able to apply for jobs or check their status online.
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  • Recruiters are going mobile. Finding that purple squirrel—a term recruiters use to refer to that elusive perfect candidate—is time consuming, and often recruiters have to act quickly to secure an interview with a candidate. Unsurprisingly, the use of mobile apps, primarily on tablets and smartphones, has taken off. Mobile and video technology designed specifically for recruiters is multiplying, and the best recruitment software vendors are developing applications with this in mind.
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  • Online job applications are becoming the norm. Dwindling are the days of countless resumes, cover letters and reference sheets flooding the fax machines or mailboxes of hiring professionals. Candidate tracking software developers have been hard at work creating tools that allow users to create their own online job board and effectively route and organize incoming applications. This means hiring managers can more easily filter unqualified applicants and organize candidates automatically. With the increase in organization and efficiency, hiring professionals can simplify and expedite the hiring process for all parties involved.

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