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Construction Bidding Software


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HCSS HeavyBid logo
 
HCSS HeavyBid estimating and bidding software is built specifically for the construction industry. Used by thousands of estimators, HeavyBid helps users build flexible estimates and manage daily bids. The software helps to automate... Read More
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HCSS HeavyBid estimating and bidding software is built specifically for the construction industry. Used by thousands of estimators, HeavyBid helps users build flexible estimates and manage daily bids. The software helps to automate... Read More
 
B2W Estimate - Estimating & Bidding logo
 
An award-winning system fit for any size company, the B2W Estimate system gives companies intuitive construction bidding capabilities like quote management, an updated cost database and cross-bid reporting.
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An award-winning system fit for any size company, the B2W Estimate system gives companies intuitive construction bidding capabilities like quote management, an updated cost database and cross-bid reporting.
 
SmartBid Bid Management Software logo
 
SmartBid Bid Management Software is a popular bidding system for small and large GCs and construction managers looking to store vendor information and streamline the solicitation process. It is available on-premise or web-based.
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SmartBid Bid Management Software is a popular bidding system for small and large GCs and construction managers looking to store vendor information and streamline the solicitation process. It is available on-premise or web-based.
 
iSqFt for General Contractors logo
 
iSqFt offers their bid management application on a stand alone basis. iSqFt's bid management application offers modules for managing customer contacts, prequalifications, RFI/RPF documentation as well as bid invitations.
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iSqFt offers their bid management application on a stand alone basis. iSqFt's bid management application offers modules for managing customer contacts, prequalifications, RFI/RPF documentation as well as bid invitations.
 
Pipeline Suite logo
 
The Pipeline Suite is a leading web-based solution that provides functionality for online bidding and planning rooms. Pipeline Suite can serve businesses between $1 million and $100 million.
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The Pipeline Suite is a leading web-based solution that provides functionality for online bidding and planning rooms. Pipeline Suite can serve businesses between $1 million and $100 million.

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Pantera Tools Integrated Plan Room logo
 
Pantera Tools Integrated Plan Room is a construction bidding solution designed to streamline the process of managing bids. Accessible via both Mac and Windows platforms, this system is best suited for mid to large-sized companies.
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Pantera Tools Integrated Plan Room is a construction bidding solution designed to streamline the process of managing bids. Accessible via both Mac and Windows platforms, this system is best suited for mid to large-sized companies.
 
Sage Bid Management logo
 
Sage Bid Management, a newer offering from Sage Construction and Real Estate, is a web-based solution that works to automate and optimize the bid management process. With Sage Bid Management, estimators, subcontractors, material suppliers,... Read More
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Sage Bid Management, a newer offering from Sage Construction and Real Estate, is a web-based solution that works to automate and optimize the bid management process. With Sage Bid Management, estimators, subcontractors, material suppliers,... Read More
 
Relatics logo
 
Relatics is a cloud-based platform used in the civil, infrastructure and construction engineering industries for systems engineering, requirements management and project management. Relatics allows users to manage contracts and change... Read More
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Relatics is a cloud-based platform used in the civil, infrastructure and construction engineering industries for systems engineering, requirements management and project management. Relatics allows users to manage contracts and change... Read More
 
HeadsUp iCPM logo
 
In addition to project management, HeadsUp offers a standalone application for overseeing bidding activities. The web-based application enables users to eliminate the faxes, emails, and paperwork associated with solicitations.
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In addition to project management, HeadsUp offers a standalone application for overseeing bidding activities. The web-based application enables users to eliminate the faxes, emails, and paperwork associated with solicitations.
 
Roof Wizard logo
 
Roof Wizard from AppliCad is a standalone estimating and takeoff application developed to serve the needs of roofing and siding contractors and estimators. It models structures in 3D from aerial images and PDF documents to create estimates,... Read More
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Roof Wizard from AppliCad is a standalone estimating and takeoff application developed to serve the needs of roofing and siding contractors and estimators. It models structures in 3D from aerial images and PDF documents to create estimates,... Read More

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Electrical Estimating Software logo
 
SEC Solutions’ Electrical Estimating software provides electrical and plumbing contractors with a set of project estimating tools. This system is suitable for businesses of any size and both single user and multi-user network platforms. Its... Read More
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SEC Solutions’ Electrical Estimating software provides electrical and plumbing contractors with a set of project estimating tools. This system is suitable for businesses of any size and both single user and multi-user network platforms. Its... Read More
 
BL1 logo
 

BL1

Deployed in the Amazon Cloud BuildLinks BL1 features include bidding and contracting applications, take-offs, budgets, schedules, purchase orders, plan libraries, punch-lists and more. SaaS model makes BuildLinks very scalable.
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Deployed in the Amazon Cloud BuildLinks BL1 features include bidding and contracting applications, take-offs, budgets, schedules, purchase orders, plan libraries, punch-lists and more. SaaS model makes BuildLinks very scalable.
 
Bidtracer logo
 
Bidtracer is a web-based bid management and estimating tool for specialty commercial contractors including electrical, mechanical and plumbing. It features an internal email engine to contact subcontractors and vendors for bids.
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Bidtracer is a web-based bid management and estimating tool for specialty commercial contractors including electrical, mechanical and plumbing. It features an internal email engine to contact subcontractors and vendors for bids.
 
Buzzsaw logo
 
Created by Autodesk, Buzzsaw is a cloud-based system that enables building information modeling (BIM) workflows. The solution is suitable for architecture, construction, transportation, automotive, building products, equipment and... Read More
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Created by Autodesk, Buzzsaw is a cloud-based system that enables building information modeling (BIM) workflows. The solution is suitable for architecture, construction, transportation, automotive, building products, equipment and... Read More
 
Adoddle logo
 
With Adoddle by Asite, project management teams can collaborate on projects in real time from any location, allowing complete visibility into all critical project information, from documents to deadlines, milestones, budgets, and more.... Read More
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With Adoddle by Asite, project management teams can collaborate on projects in real time from any location, allowing complete visibility into all critical project information, from documents to deadlines, milestones, budgets, and more.... Read More

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BHOOMI logo
 
BHOOMI project and construction from ABC Info Soft is an enterprise suite of construction management applications for midsize residential and commercial construction companies. Modules include project planning and management, purchasing... Read More
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BHOOMI project and construction from ABC Info Soft is an enterprise suite of construction management applications for midsize residential and commercial construction companies. Modules include project planning and management, purchasing... Read More
 
Bid Saw Pro logo
 
Bid Saw Pro was developed specifically to support the bid management needs of small, independent contractors and subcontractors. This application is suitable for any construction type, including plumbing, electrical, remodeling and... Read More
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Bid Saw Pro was developed specifically to support the bid management needs of small, independent contractors and subcontractors. This application is suitable for any construction type, including plumbing, electrical, remodeling and... Read More
 
BidOrganizer logo
 
BidOrganizer by Textura Corporation is a Web-based bid management system that allows users to track, manage and prioritize construction bids. It is used by a wide assortment of general contractors, firm owners and subcontractors across... Read More
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BidOrganizer by Textura Corporation is a Web-based bid management system that allows users to track, manage and prioritize construction bids. It is used by a wide assortment of general contractors, firm owners and subcontractors across... Read More
 
BuildCircle logo
 
BuildCircle is a Cloud-based construction bidding system for small to mid-sized companies. This software offers an online planroom where all project plans and specifications can be shared to solicit bids from contractors.
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BuildCircle is a Cloud-based construction bidding system for small to mid-sized companies. This software offers an online planroom where all project plans and specifications can be shared to solicit bids from contractors.
 
CMIS logo
 
Designed and developed with the "Just Do it Once" Philosophy, CMIS by ECL software is an end-to-end construction management system that balances an intuitive UI with optimized business processes and effective critical information management.... Read More
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Designed and developed with the "Just Do it Once" Philosophy, CMIS by ECL software is an end-to-end construction management system that balances an intuitive UI with optimized business processes and effective critical information management.... Read More
 

Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: April 18, 2017


Soliciting bids from contractors and suppliers is a function as old as the commercial construction industry. Over time, many building industry technology developers have emerged to automate the bid solicitation process. Those responsible for the procurement function now have a choice of many best-of-breed bid solicitation systems, as well as specialty modules offered within existing construction suites. We wrote this guide to help buyers understand their bid invitation software options.

Here’s what we’ll cover:

What Is Bid Management Software?
What Type of Buyer Are You?
Benefits and Potential Issues

What Is Bid Management Software?

In most construction organizations, bid solicitation is a largely manual process that involves email, spreadsheets, faxes and phone calls. There is little automation outside of Microsoft Outlook or similar personal productivity tools. This specialized technology streamlines the bidding process with tools for managing contact, requesting proposals, purchasing and managing and organizing contracts. 

A full-featured bid management system will typically include the following features:

Contact management Enables the tracking of all contacts and communications between organizations and contractors and suppliers.
Custom form builder Allows users to build custom bid forms.
Project calendar Enables the tracking of all of an organization's past, present and future projects.
Subcontractor portal Enables subcontractors to view upcoming projects, view information about project insurance and more.
Communication template library Allows users to customize emails and other forms of communication between the organization and contractors and suppliers.

Other features can include:

  • Prequalifications
  • RFI/RPF
  • Invitations for bidding
  • Online planroom 

Bidding programs for construction are available as both on-premises and SaaS solutions, although the general trends seems to be toward SaaS systems.  

What Type of Buyer Are You?

Before you dive into the details of various bidding oversight and productivity systems, you will want to identify yourself with one of the buyer types we’ve detailed below. 

Procurement buyer. This category of buyer is highly specialized in procurement processes and demands sophisticated functionality. Their firm prioritizes cost control and efficient procurement processes, and is therefore focused intently on sophisticated functionality. These buyers will typically seek top best-of-breed construction bid management software systems. 

Project manager. This type of buyer works at a firm where procurement is managed from within the project managing function. These project managers are responsible for selecting suppliers and subcontractors and it therefore makes sense to use bidding technology modules offered within the firm’s project system, rather than implement a separate bidding manager system. 

General estimator. This buyer works in the estimating function at a firm that places procurement responsibility within the estimating department. The estimator is primarily focused on getting high-level pricing from subs, and then comparing those bids. As such, these buyers prefer to use the basic solicitation tracking and management functionality available within commercial estimating systems. 

Integrated suite buyer. This type of buyer values integration of data and processes across the firm, even if it means forgoing some specialized procurement functionality. This buyer is more likely to make use of the procurement modules available within their accounting or enterprise resource planning system.   

The bidding technology vendor landscape is less complex than many other construction markets. Best-of-breed products include eBid eXchange, SmartBidNet, and Pipeline Suite. Some project management software companies, such as Procore, Prolog and HeadsUp, also offer feature-rich bidding applications that can be purchased on a standalone basis. Finally, construction estimating and accounting suites will offer procurement functionality to varying degrees. 

Benefits and Potential Issues

Here are some of the benefits realized from successfully adopting modern, top-rated construction technology solutions. The best bidding software construction companies can implement will yield all of the below benefits. 

Improved efficiency. Traditional bid-solicitation processes are fraught with error and require substantial time and expense to execute. By automating the process with project managing technology, there can be a substantial reduction in errors, printing costs and labor.  

Better estimates and visibility. Bid builder software can produce more effective procurement processes and in turn, provide a company with better data as they develop estimates for their clients. Moreover, they will gain better visibility into costs throughout the project by holding suppliers accountable to their bids.  

Lower costs. The best bidding system will establish highly effective procurement processes that lower costs substantially. By soliciting more bids and creating a more professional, competitive process, buyers will lower their cost of materials and subcontractors. 

Perhaps the biggest challenge with these kind of implementations is adoption. Even if internal users adopt the invitation to bid software, it can be difficult to get suppliers to respond to the new model of submitting their bids or RFP responses. Overcoming these issues may require mandating use of the system. Contractors should consider whether they have enough leverage with subcontractors and suppliers to make such a mandate. Properly implemented, these solutions can be the best project bidding tool money can buy. But shoppers should checkout bid software reviews, demos and pricing before making any final decisions.

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