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Small Business Payroll Software


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APS logo
 

APS

APS (Automatic Payroll Systems, Inc.) has been providing payroll and tax compliance services to companies for almost two decades. In 2004, they released their APS, their cloud-based solution for human capital management. APS combines... Read More
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APS (Automatic Payroll Systems, Inc.) has been providing payroll and tax compliance services to companies for almost two decades. In 2004, they released their APS, their cloud-based solution for human capital management. APS combines... Read More
 
RUN powered by ADP logo
 
RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read More
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RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read More
 
PayFocus logo
 
PayFocus from Benefitmall is an online payroll and HR software that gives businesses compliant tax processing, support, and the ability to manage HR tasks from one platform. The software offers personnel tracking and on boarding. The... Read More
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PayFocus from Benefitmall is an online payroll and HR software that gives businesses compliant tax processing, support, and the ability to manage HR tasks from one platform. The software offers personnel tracking and on boarding. The... Read More
 
Viventium logo
 
Viventium is a cloud-based payroll and human resources (HR) solution for small to mid-size businesses. Key features include payroll, HR, talent acquisition, ACA tracking and business intelligence. A mobile Employee Self Service (ESS)... Read More
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Viventium is a cloud-based payroll and human resources (HR) solution for small to mid-size businesses. Key features include payroll, HR, talent acquisition, ACA tracking and business intelligence. A mobile Employee Self Service (ESS)... Read More
 
Patriot Payroll logo
 
Patriot Payroll from Patriot Software is an integrated human resource (HR) and payroll management solution that helps to streamline the different processes associated with managing payroll payments and tax submissions. The solution... Read More
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Patriot Payroll from Patriot Software is an integrated human resource (HR) and payroll management solution that helps to streamline the different processes associated with managing payroll payments and tax submissions. The solution... Read More

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Triton HR logo
 
Industry leader Triton HR offers small to mid-sized companies a cutting-edge, end-to-end HR solution that seamlessly integrates payroll services, employee benefits, and core HR applications into a single, user-friendly system. Using... Read More
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Industry leader Triton HR offers small to mid-sized companies a cutting-edge, end-to-end HR solution that seamlessly integrates payroll services, employee benefits, and core HR applications into a single, user-friendly system. Using... Read More
 
TeamPay by ADP™ logo
 
TeamPay by ADP™ is a payroll solution designed for Canadian small business owners. The program is available on the cloud and is protected by double-layer authentication, allowing users to stay on top of their payroll from anywhere... Read More
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TeamPay by ADP™ is a payroll solution designed for Canadian small business owners. The program is available on the cloud and is protected by double-layer authentication, allowing users to stay on top of their payroll from anywhere... Read More
 
ClockOn logo
 
ClockOn is a fully integrated system that offers a suite of applications, including time and attendance tracking, employee scheduling, and more. The solution can be deployed privately in the cloud or installed locally on a server.... Read More
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ClockOn is a fully integrated system that offers a suite of applications, including time and attendance tracking, employee scheduling, and more. The solution can be deployed privately in the cloud or installed locally on a server.... Read More
 
Sage Payroll logo
 
Sage offers web-based payroll solutions designed for small and midsized companies in many industries.  For companies with 10 employees and 5 departments or less, Sage Payroll Essentials is a straightforward platform can be accessed... Read More
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Sage offers web-based payroll solutions designed for small and midsized companies in many industries.  For companies with 10 employees and 5 departments or less, Sage Payroll Essentials is a straightforward platform can be accessed... Read More
 
AME Professional Payroll logo
 
AME Professional Payroll is a CD-ROM payroll solution for small and midsized businesses. Users can create and print checks for gross-to-net, net-to-gross and after-the-fact entries with no limits on companies, departments, pay types... Read More
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AME Professional Payroll is a CD-ROM payroll solution for small and midsized businesses. Users can create and print checks for gross-to-net, net-to-gross and after-the-fact entries with no limits on companies, departments, pay types... Read More

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Payroll Mate logo
 
Payroll Mate is an on-premise payroll management solution designed for small and midsize companies. It helps users automatically calculate federal and state payroll taxes. The software also supports multiple pay-frequencies (bi-weekly,... Read More
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Payroll Mate is an on-premise payroll management solution designed for small and midsize companies. It helps users automatically calculate federal and state payroll taxes. The software also supports multiple pay-frequencies (bi-weekly,... Read More
 
ADP TotalSource logo
 
ADP TotalSource provides cloud-based human resources (HR) support for small and midsize businesses across employee benefits, payroll, compliance, risk management, safety, recruitment and more. The solution offers professional employer... Read More
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ADP TotalSource provides cloud-based human resources (HR) support for small and midsize businesses across employee benefits, payroll, compliance, risk management, safety, recruitment and more. The solution offers professional employer... Read More
 
ActivityHD Payroll logo
 
ActivityHD by nQativ is a payroll solution offering cloud-based or on-premise deployments. It supports state and federal payroll calculations for both the United States and Canada. ActivityHD can automatically deduct amounts and file... Read More
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ActivityHD by nQativ is a payroll solution offering cloud-based or on-premise deployments. It supports state and federal payroll calculations for both the United States and Canada. ActivityHD can automatically deduct amounts and file... Read More
 
SurePayroll logo
 
SurePayroll is a cloud-based payroll service specially designed for small businesses and startups. It offers resources for tax form completion and legal compliance, payroll calculation, direct deposits and more. SurePayroll has partnered... Read More
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SurePayroll is a cloud-based payroll service specially designed for small businesses and startups. It offers resources for tax form completion and legal compliance, payroll calculation, direct deposits and more. SurePayroll has partnered... Read More
 
KashFlow logo
 
KashFlow is a cloud-based accounting solution that caters to businesses of all sizes. Features include invoicing, estimation, credit control, accounting, purchase management, payroll and reporting. Users can create invoices and receive... Read More
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KashFlow is a cloud-based accounting solution that caters to businesses of all sizes. Features include invoicing, estimation, credit control, accounting, purchase management, payroll and reporting. Users can create invoices and receive... Read More

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Workday logo
 
Workday is a comprehensive human resources (HR) suite that offers core HR, recruiting, talent management, learning management, compensation management, benefits administration and payroll management within a suite. The solution features... Read More
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Workday is a comprehensive human resources (HR) suite that offers core HR, recruiting, talent management, learning management, compensation management, benefits administration and payroll management within a suite. The solution features... Read More
 
Wagepoint logo
 
Wagepoint is an easy to use, intuitive, web-based payroll system, ideal for small businesses seeking to pay their employees or contractors while remaining compliant with IRS regulations. It is a great fit for companies operating in... Read More
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Wagepoint is an easy to use, intuitive, web-based payroll system, ideal for small businesses seeking to pay their employees or contractors while remaining compliant with IRS regulations. It is a great fit for companies operating in... Read More
 
Paylocity logo
 
Paylocity is a web-based human resources (HR) software solution suited to businesses of any size, across a variety of industries. Key features of this platform include payroll, core HR, benefits administration, time and labor and talent... Read More
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Paylocity is a web-based human resources (HR) software solution suited to businesses of any size, across a variety of industries. Key features of this platform include payroll, core HR, benefits administration, time and labor and talent... Read More
 
Payroll by Wave logo
 
Payroll by Wave is a Web-based, best-of-breed payroll platform built with small companies of 10 employees or less in mind. A simple, paperless solution to help pay workers and the government accurately and on-time, setup can be completed... Read More
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Payroll by Wave is a Web-based, best-of-breed payroll platform built with small companies of 10 employees or less in mind. A simple, paperless solution to help pay workers and the government accurately and on-time, setup can be completed... Read More
 
OASIS logo
 
OASIS is a wholly customizable, full-featured ERP system for small to midsized companies. This system is customized to the company’s precise specifications without the need for expensive third party systems integrators. OASIS is... Read More
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OASIS is a wholly customizable, full-featured ERP system for small to midsized companies. This system is customized to the company’s precise specifications without the need for expensive third party systems integrators. OASIS is... Read More
 

Buyer's Guide

by Brian Westfall,
Market Research Associate
Last Updated: September 21, 2017


If you work for a small business, you’ve probably tried processing payroll manually. At first, it may seem simple—but small-business owners quickly find there’s much more to payroll than just writing checks. That’s where payroll software comes in: It helps simplify and streamline your in-house payroll processing.

There are a number of vendors that provide payroll software tailored specifically to the needs of small businesses. This guide will give you a head start on choosing the right system. We’ll cover:

What Is Small-Business Payroll Software?
Common Applications of Small-Business Payroll Software
What Type of Buyer Are You?
Market Trends to Understand

What Is Small-Business Payroll Software?

This type of payroll software is designed to help small-business users process payroll in house. It often includes modules for time tracking, tax filing and benefits administration. Small-business payroll software automates data entry and tedious processes that users would otherwise have to do manually, saving both time and labor costs.

There are many different payroll solutions out there. Larger companies might need deeper functionality for managing human resources in multiple locations or tools for complex reporting as part of their payroll system. But small businesses typically need software with more basic capabilities, such as compensation, time tracking and tax filing.

Common Applications of Small-Business Payroll Software

These systems often come with some or all of the following core capabilities:

Compensation Found in every system, this application automates payroll processing. Users assign pay rates to employees, and employee hours are entered directly or imported. The system then automatically calculates wages and generates paychecks. Direct deposit options are usually offered, and bonuses, commissions, overtime and tips can be added.
Time and attendance Time clock functionality allows employees to clock in and out. Administrators can also track employee attendance.
Tax filing Automatically prepares, files and pays state and federal taxes. Alternatively, provides tax calculations and/or documents for users to prepare and file manually.
Insurance and benefits Some systems have functionality for insurance and benefits administration. This allows users to enroll employees in insurance benefits and manage benefit elections. Paid time off can also typically be accrued and tracked.

What Type of Buyer Are You?

While there are many different solutions out there targeting smaller companies, not all small businesses are created equal. Consider what your requirements are as you begin researching products:

Basic payroll needs. If you are just looking for a basic solution to streamline payroll processing, consider entry-level, affordable products with more limited functionality (e.g., Patriot PAY).

More robust workforce management. Perhaps you need a payroll system that also offers more robust tools, such as tax compliance and filing, insurance and benefits administration and employee management. There are vendors that offer greater functionality at affordable prices, such as Gusto (formerly ZenPayroll) and Wagepoint.

Payroll and HR for growing businesses. If your business is growing and you know you may need to scale up to a full HR suite, consider a vendor that offers tiered packages. These let you easily upgrade without having to learn a whole new system. An example of this type of system is RUN Powered by ADP.

Benefits of Small-Business Payroll Software

There are many benefits of choosing small-business payroll software over manual payroll processing. These include:

Automation of tedious processes. First and foremost, you’ll save time once spent cutting checks and filing taxes. Payroll software automates these processes so you have more time to spend building your business.

Reduced labor costs. You’ll also save money by cutting down on labor costs associated with payroll processing. For some companies, small-business payroll software can even eliminate the need for a full-time payroll employee.

Greater accuracy and lower risks. In addition to saving time and cutting costs, a good payroll system will increase accuracy and decrease risk. Automated payroll processing eliminates the possibility of human error. Payroll software will also remind you of important deadlines, so the risk of incurring penalties decreases significantly.

Integration with existing software. Many small-business payroll systems integrate with other HR and accounting software your business may already be using. This can streamline operations and reduce errors even further.

Market Trends to Understand

Here are a few trends to be aware of as you search for new software in this market:

Cloud-based software. Most of today’s small-business payroll solutions are deployed in the cloud. Since users log into the software from their Internet-connected device, cloud-based systems can be accessed from anywhere.

With traditional on-premise systems, businesses had to buy updated software each year to keep up with changing tax laws. Now, cloud vendors simply update their products as laws change, and the changes are reflected in users’ systems automatically—with no need to buy anything new.

Mobile accessibility. As cloud-based software has become more popular, so too has mobile access to payroll systems. Many vendors now offer native mobile apps for smartphones and tablets, which provide a seamless on-the-go experience.

Some vendors offer employee self-service mobile apps, as well. These allow workers to access their own salary and benefits information remotely. Look for this trend to continue in the future.

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Payroll Software Pricing Guide

Free Download:
Ten Steps Guide to Selecting the Right
Human Resources (HR) Software

 

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