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Fleet Maintenance Pro
Fleet Maintenance Pro
Fleet Maintenance Pro is a fleet and maintenance management solution for any size company. Primary features include fleet inventory tracking, preventive maintenance reminders, repair monitoring, work order creation / management an...Read more about Fleet Maintenance Pro
Fiix
Fiix
Fiix is a cloud-based computerized maintenance management system (CMMS) that helps businesses organize their maintenance departments, get on top of maintenance backlog, and work towards preventive maintenance. The CMMS helps man...Read more about Fiix
MaintainX
MaintainX
MaintainX is a web-based CMMS tool that can be used on mobile devices. It aims to improve workflow completion and strengthen team communication. It can be used by operational teams in small to large businesses. This solution allow...Read more about MaintainX
Solarvista
Solarvista
Solarvista™ is the world's first '2-in-1' field service management system that is built within, and provided with, 'no-code' application builder technology. It streamlines your field service operations by providing ready-made but ...Read more about Solarvista
UpKeep
UpKeep
UpKeep is an Asset Operations Management solution that helps businesses scale by giving every Maintenance and Reliability team the tools and information they need to run Operations efficiently and effectively. From your desktop to...Read more about UpKeep
SYNAOS Intralogistics Management Platform (IMP)
SYNAOS Intralogistics Management Platform (IMP)
SYNAOS Intralogistics Management Platform (IMP) is a web-based software that uses machine learning and artificial intelligence to optimize logistics. The technology has been proven in practice: SYNAOS handles over 6 million work s...Read more about SYNAOS Intralogistics Management Platform (IMP)
FSI CMMS
FSI CMMS
The best cloud-based computerized maintenance management software (CMMS) and on-site services purpose-built for healthcare providers. FSI’s solutions actively manage over 400 million ft2 of hospital space each year to empower m...Read more about FSI CMMS
collectiveFleet
collectiveFleet
Collective Data provides a fleet and asset management solution that is designed to optimize an organization's fleet operations. With Collective Data, companies can identify over and under-utilized vehicles, cut costs by eliminatin...Read more about collectiveFleet
Fleet Harmony
Fleet Harmony
Fleet Harmony is a cloud-based fleet management solution that helps trucking companies and other organizations that operate large fleets, such as utilities and public services, to carry out management tasks and routines related to...Read more about Fleet Harmony
eMaint CMMS
eMaint CMMS
Cloud-based eMaint CMMS software by Fluke enables maintenance professionals to monitor, capture, store, and share historical asset performance data and use it to maintain and prolong equipment life. Small or growing organizations ...Read more about eMaint CMMS
EMDECS
EMDECS
EMDECS is a cloud-based fleet management software solution. It caters both to repair shop management and users seeking fleet maintenance capabilities. For users seeking fleet management solutions, EMDECS provides preventive m...Read more about EMDECS
Linxup
Linxup
Linxup is a GPS fleet/vehicle and asset tracking solution for businesses of all sizes – from one to five vehicles up to thousands of vehicles. In fact, tens of thousands of customers trust Linxup to track millions of movements for...Read more about Linxup
FleetCommander
FleetCommander
FleetCommander technologies address nearly every aspect of managing your fleet. From motor pools and assigned vehicles to maintenance, parts, fuel, accident, and risk management, to billing and right-sizing, the FleetCommander fle...Read more about FleetCommander
Fleetio
Fleetio
Fleetio's suite of cloud- and mobile-based fleet management solutions helps fleets across multiple industries automate fleet operations and manage asset lifecycles. Fleets can manage maintenance, fuel, vehicle inspections, parts, ...Read more about Fleetio
Vehicle Fleet Manager
Vehicle Fleet Manager
Try our brand new version 5.0! Vehicle Fleet Manager is a fleet management platform that lets users create maintenance schedules, track vehicle expenses and monitor fuel consumption. The tool can also be installed on-premise and i...Read more about Vehicle Fleet Manager
Fleet Complete
Fleet Complete
Fleet Complete is cloud-based fleet management solution for businesses of all sizes. The solution is used in a wide range of industries including oil and gas, government, construction, manufacturing and many more. Fleet Complete o...Read more about Fleet Complete
Fleetsoft
Fleetsoft
FleetSoft is a fleet maintenance management solution suitable for businesses of any size in a variety of industries. It can be deployed as a cloud-based or Windows OS on-premise solution. Key features include vehicle management, w...Read more about Fleetsoft
Geotab
Geotab
Geotab is an end-to-end fleet management solution that is transforming the transportation and logistics industries. From initial asset procurement to organizing end-of-life, Geotab delivers the management features that fleet opera...Read more about Geotab
Whip Around
Whip Around
A powerful yet intuitive fleet maintenance system, Whip Around helps you keep your entire fleet safe, compliant, and on the road. The Whip Around fleet management platform connects every point of the vehicle and equipment mainte...Read more about Whip Around
Degama DTMS
Degama DTMS
Degama Dynamic Transportation Management System (DTMS) is a trucking management solution that helps businesses streamline operations related to routing, billing, fleet maintenance and more on a centralized platform. The order mana...Read more about Degama DTMS
Buyers Guide
Last Updated: March 16, 2023Fleet maintenance software is a fleet management application targeted specifically toward companies that manage large fleets of vehicles. This could include semi-trucks, aircraft, field service trucks, delivery vehicles, limousines, construction equipment or just about anything else with an engine.
However, with dozens of products to choose from, selecting the right one can be a challenge. This buyer’s guide, along with our fleet maintenance software reviews, cover the essential information a fleet manager needs to make a savvy purchase.
In this guide, we'll cover the following topics:
What Is Fleet Maintenance Software?
Common Features of Fleet Maintenance Software
What Is Fleet Maintenance Software?
Fleet maintenance solutions are designed to help you cut costs associated with maintaining vehicles by streamlining your workflow. It will help you quickly and easily identify over- and underutilized vehicles, eliminate unnecessary inventory, track your assets, schedule preventive upkeep, predict potential hazards, manage risk and warranties and support the operations of your facility.
At the heart of most fleet maintenance software is a robust reporting mechanism. This supports users in identifying usage and repair trends to minimize unnecessary costs.
Altogether, fleet maintenance systems help you extend the life of your equipment, reduce downtime and get the most out of your assets.
Common Features of Fleet Maintenance Software
Common functions of a fleet maintenance system include:
Maintenance management | Manage preventative task schedules, work orders and vehicle repair histories, based on timelines or custom triggers. Some systems also include predictive maintenance, which raises flags based on physical parameters like noise, vibration, temperature or emissions. |
Inventory and equipment control | Manage preventative task schedules, work orders and vehicle repair histories, based on timelines or custom triggers. Some systems also include predictive maintenance, which raises flags based on physical parameters like noise, vibration, temperature or emissions. |
Vehicle and asset tracking | Track the vehicles in your fleet as well as any other related assets. Vehicle maintenance software (or truck maintenance software) is a valuable feature of these systems. This starts at purchasing and runs all the way through resale or disposal, including along the way regulatory compliance, fuel and tire usage, warranties, lifecycle costing, driver history and more. |
Accident and claim governance | Proper upkeep goes a long way toward mitigating risk, but accidents do happen. These systems help you manage claims and monitor incidents and driving habits to further reduce adverse events. |
Vendor and customer interfacing | Depending on your industry, you may need some way of interfacing with vendors or customers. For example, a dedicated fleet maintenance company may want a Web-based reporting engine that allows clients to enter requests electronically. Web portal applications are designed to fill this need. |
What Type of Buyer Are You?
In our experience, the majority of fleet maintenance software buyers fall into one of the following categories:
Vehicle rental and maintenance organizations. These are companies that specialize either in maintaining vehicles owned by other companies or in loaning vehicles out to other companies. These businesses will want a system that supports detailed preventative tasks and work orders, flexible inventory control, a good customer interface and strong integration with billing and customer relationship processes.
Service companies. Companies that use their fleet for field service activities (e.g., cable companies or landscapers) may want their fleet maintenance software to integrate with a dispatching system to ensure maximum efficiency in scheduling routes. Depending on the size of the organization, you may also want to pay close attention to helpdesk and CRM systems, as well as billing and accounting.
Third party logistics (3PL). Like with service companies, these businesses will want excellent dispatch capabilities to ensure maximum efficiency in scheduling routes. They’ll also want their fleet maintenance to integrate with their distribution and/or warehousing software to help keep track of all the products going in and out.
Transportation industry buyers. Buyers who transport people need to keep excellent records, tying customers to the vehicle and going that next step to make sure the vehicle and driver are safe. This requires a top-notch tool along with fleet/asset maintenance and often customer relationship management.
Heavy machinery users. Buyers in the agriculture or construction industries often have large vehicles that double as heavy machinery. This requires software that’s specialized to that industry’s tools, or else easily customizable to fit those needs.
Market Trends to Understand
Software as a Service (SaaS). Most industries have seen explosive growth in the Web-based software that services them. Many fleet maintenance buyers will choose Web-based solutions because of the ability to use the software anywhere they happen to be.
Mobile devices. Like with SaaS, mobile applications present a particularly strong value proposition to the companies that operate fleets. Mobile devices allow drivers to stay in constant communication with their companies, communicating work orders, receiving dispatch notes, reporting incidents, managing inventory and so on.