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Recruiting Software


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Kronos Workforce Ready logo
 
Workforce Ready by Kronos is a human resources (HR) platform that combines workforce management with human capital management (HCM) capabilities and is suitable for businesses of all sizes.  Kronos Workforce Ready is a single cloud-based... Read More
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Workforce Ready by Kronos is a human resources (HR) platform that combines workforce management with human capital management (HCM) capabilities and is suitable for businesses of all sizes.  Kronos Workforce Ready is a single cloud-based... Read More
 
Sage Payroll logo
 
Sage offers web-based payroll solutions designed for small and midsized companies in many industries.  For companies with 10 employees and 5 departments or less, Sage Payroll Essentials is a straightforward platform can be accessed... Read More
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Sage offers web-based payroll solutions designed for small and midsized companies in many industries.  For companies with 10 employees and 5 departments or less, Sage Payroll Essentials is a straightforward platform can be accessed... Read More
 
ClearCompany HRM logo
 
ClearCompany is a software system that works for human resources (HR) and recruiting teams across both public and private industries. The ClearCompany Talent Alignment Platform connects recruiting, new employee onboarding and performance... Read More
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ClearCompany is a software system that works for human resources (HR) and recruiting teams across both public and private industries. The ClearCompany Talent Alignment Platform connects recruiting, new employee onboarding and performance... Read More
 
Ascentis logo
 
Ascentis offers a web-based human capital management (HCM) suite designed to find, hire and onboard suitable candidates. Built-in features include career portals, social sharing, candidate data analysis, onboarding and more. With... Read More
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Ascentis offers a web-based human capital management (HCM) suite designed to find, hire and onboard suitable candidates. Built-in features include career portals, social sharing, candidate data analysis, onboarding and more. With... Read More
 
APS logo
 

APS

APS (Automatic Payroll Systems, Inc.) has been providing payroll and tax compliance services to companies for almost two decades. In 2004, they released their APS, their cloud-based solution for human capital management. APS combines... Read More
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APS (Automatic Payroll Systems, Inc.) has been providing payroll and tax compliance services to companies for almost two decades. In 2004, they released their APS, their cloud-based solution for human capital management. APS combines... Read More

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RUN powered by ADP logo
 
RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read More
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RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read More
 
PayFocus logo
 
PayFocus from Benefitmall is an online payroll and HR software that gives businesses compliant tax processing, support, and the ability to manage HR tasks from one platform. The software offers personnel tracking and on boarding. The... Read More
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PayFocus from Benefitmall is an online payroll and HR software that gives businesses compliant tax processing, support, and the ability to manage HR tasks from one platform. The software offers personnel tracking and on boarding. The... Read More
 
Jobvite logo
 
Jobvite Hire is a cloud-based applicant tracking system (ATS) that enables users to manage hiring processes including job distribution, screening, interviewing and sending out offers. It’s suitable for midsize and enterprise recruiting... Read More
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Jobvite Hire is a cloud-based applicant tracking system (ATS) that enables users to manage hiring processes including job distribution, screening, interviewing and sending out offers. It’s suitable for midsize and enterprise recruiting... Read More
 
Greenhouse logo
 
Greenhouse is an applicant tracking system and recruiting software designed to help businesses find suitable candidates, conduct focused interviews and optimize their recruiting process. Greenhouse is an integrated platform that streamlines... Read More
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Greenhouse is an applicant tracking system and recruiting software designed to help businesses find suitable candidates, conduct focused interviews and optimize their recruiting process. Greenhouse is an integrated platform that streamlines... Read More
 
ADP Workforce Now logo
 
ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and... Read More
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ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and... Read More

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iCIMS Talent Platform logo
 
iCIMS offers a platform of cloud-based talent acquisition solutions. iCIMS provides tools for recruiters and hiring managers throughout the process, from recruiting talent to onboarding new hires. iCIMS Recruit gives users access... Read More
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iCIMS offers a platform of cloud-based talent acquisition solutions. iCIMS provides tools for recruiters and hiring managers throughout the process, from recruiting talent to onboarding new hires. iCIMS Recruit gives users access... Read More
 
Paycor Perform logo
 
Paycor’s Perform is an integrated cloud-based software suite that offers functionality to encompasses the entire employee lifecycle - from recruiting and onboarding to time and attendance management. Collectively, the solution offers... Read More
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Paycor’s Perform is an integrated cloud-based software suite that offers functionality to encompasses the entire employee lifecycle - from recruiting and onboarding to time and attendance management. Collectively, the solution offers... Read More
 
Sage People (formerly Fairsail HRIS) logo
 
Sage People enables mid-sized to enterprise companies to manage their workforces through its cloud HCM system. It allows organizations to transform how they acquire, engage, manage and develop their people, from a local to multinational... Read More
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Sage People enables mid-sized to enterprise companies to manage their workforces through its cloud HCM system. It allows organizations to transform how they acquire, engage, manage and develop their people, from a local to multinational... Read More
 
BambooHR logo
 
BambooHR is a Web-based human resources (HR) software solution that is well-suited for small to midsized businesses, and as it’s Web-based, BambooHR is accessible through the Web browser of any device with an Internet connection.
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BambooHR is a Web-based human resources (HR) software solution that is well-suited for small to midsized businesses, and as it’s Web-based, BambooHR is accessible through the Web browser of any device with an Internet connection.
 
The Applicant Manager logo
 
The Applicant Manager (TAM) is a cloud-based applicant tracking solution that helps recruiting agencies and teams to streamline their hiring and onboarding process. The solution lets users track job postings and actively engage quality... Read More
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The Applicant Manager (TAM) is a cloud-based applicant tracking solution that helps recruiting agencies and teams to streamline their hiring and onboarding process. The solution lets users track job postings and actively engage quality... Read More

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SAP SuccessFactors logo
 
SAP SuccessFactors business software provides organizations with an integrated suite of features to manage their workforce. The solution offers tools for both enterprise organizations and small businesses. It's cloud-based, so the... Read More
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SAP SuccessFactors business software provides organizations with an integrated suite of features to manage their workforce. The solution offers tools for both enterprise organizations and small businesses. It's cloud-based, so the... Read More
 
Newton Applicant Tracking logo
 
Newton Applicant Tracking solution is a cloud-based platform that helps recruiting professionals improve the hiring processes and manage workflows of the different recruiting departments. The tool can be accessed on any tablet, smartphone,... Read More
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Newton Applicant Tracking solution is a cloud-based platform that helps recruiting professionals improve the hiring processes and manage workflows of the different recruiting departments. The tool can be accessed on any tablet, smartphone,... Read More
 
Vibe HCM logo
 
Vibe HCM is a human resources platform that combines core HR, payroll and benefits, onboarding, communications, talent management, analytics and real-time AskHR functionality. Vibe HCM has been deployed for midsize to large companies... Read More
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Vibe HCM is a human resources platform that combines core HR, payroll and benefits, onboarding, communications, talent management, analytics and real-time AskHR functionality. Vibe HCM has been deployed for midsize to large companies... Read More
 
JazzHR logo
 
JazzHR is a Software-as-a-Service (SaaS) applicant tracking system. Founded in 2009, JazzHR provides recruiting and hiring software accessible to businesses of all sizes. JazzHR’s sourcing tools enable users to post jobs, mirror... Read More
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JazzHR is a Software-as-a-Service (SaaS) applicant tracking system. Founded in 2009, JazzHR provides recruiting and hiring software accessible to businesses of all sizes. JazzHR’s sourcing tools enable users to post jobs, mirror... Read More
 
Viventium logo
 
Viventium is a cloud-based payroll and human resources (HR) solution for small to mid-size businesses. Key features include payroll, HR, talent acquisition, ACA tracking and business intelligence. A mobile Employee Self Service (ESS)... Read More
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Viventium is a cloud-based payroll and human resources (HR) solution for small to mid-size businesses. Key features include payroll, HR, talent acquisition, ACA tracking and business intelligence. A mobile Employee Self Service (ESS)... Read More
 

Buyer's Guide

by Brian Westfall,
Market Research Associate
Last Updated: August 7, 2017


Here’s what we’ll cover:

What Is Recruiting Software?
Recruiting Software Functionality
Benefits of Recruiting Software
What Type of Buyer Are You?
Market Trends to Understand

What Is Recruiting Software?

Recruiting software helps recruiters manage the entire recruitment process—from posting jobs to on-boarding new hires—with one, easy to use system.

The term recruiting software refers to a category of software applications that automate the sourcing and hiring process. These are typically standalone solutions that can be incorporated with a company’s human resources management software (HRMS), often integrating seamlessly with other functions like payroll, talent management and compensation management.

But while these solutions can make your life easier once they're implemented, finding the perfect software for your needs can be as difficult as finding the right candidate for that open position. We’ve created this buyer’s guide to help you do just that.

Recruiting Software Functionality

The primary application within any recruitment management suite is applicant tracking, which makes it easy to track requisitions in the hiring workflow and manage candidates’ profiles and status in the recruiting process. However, recruitment management systems include additional functionality that makes it more versatile than a simple applicant tracking system (ATS).

According to Gartner, Inc., a leading information technology research and advisory company, a standard ATS will manage applicant workflow, correspondence with candidates, interviews, background checks and the onboarding process. However, a full suite of recruiting software will offer, in addition to applicant tracking, functionality for requisitioning and acquiring candidates, as well as the ability to generate reports and advanced analytics.

 

Recruiting Software Functionality

 

Source: Gartner RAS Core Research, “Magic Quadrant for E-Recruitment Software”

Benefits of Recruiting Software

Whether used by recruiting and staffing professionals or by in-house corporate recruiters, recruiting tracking software saves companies time and money. Instead of tracking applicants in spreadsheets or email, these solutions let recruiters upload and store all candidate information in a searchable database, so there’s no time wasted on manual entry.

Recruitment systems also increase efficiency. They include automated tools to screen out unqualified applicants, and route qualified applications to the appropriate recruiter or hiring manager. This saves time, reduces the administrative burden and increases the speed of the hiring process.

Yet another benefit of recruiting tools is better communication with candidates—improving the likelihood your top choice will select the position. And, finally, many systems offer reporting capabilities that allow you to track where the best hires are coming from, so you can focus your efforts on the channels with the best return on investment.

What Type of Buyer Are You?

There are two broad types of recruitment software buyer: recruiting and staffing firms, and corporate or in-house recruiters. (For more information, watch this video from Newton, an ATS vendor.)

A recruiting or staffing agency will have needs different from those of an in-house corporate recruiter. While many of the core features remain the same, there are a few notable differences in the functionality that an agency might look for in its software, as compared to what a corporate recruiter would seek, and vice versa.

Agencies often require solutions that are more candidate-driven. Their primary function is to fill positions based on information given to them by their clients. As such, these firms need to house large amounts of easily searchable candidate data in one place in order to find both active and passive candidates for open positions that they can then send on to the client. Additionally, they may need extra features, such as contractor portals and timesheets in order to manage placed candidates, as well as the option to manage client information and job requests.

Some vendors designing solutions specifically for recruiting agencies are: PCRecruiter, Bullhorn, myStaffingPro and COMPAS for Staffing. Recruitment, staffing and other types of employment agencies should refer to our recruitment agency software guide to learn about products for their unique needs.

In-house recruiters will generally need software that allows them to post open jobs to their company’s careers page, as well as allow them to screen applicants, share applicants’ information with the relevant department’s hiring manager and gather feedback from interviews. Employers must also ensure that the solution they choose can integrate with their current HRMS (if they have one), and that they comply with EEO laws. These systems are job-driven, and each function revolves around matching a candidate to a particular open position.

Vendors offering solutions tailored to the needs of corporate or in-house recruiters include iCIMS, BALANCEtrak, COMPAS for Corporate and Simplicant.

However, it is important to note that sometimes the needs of recruiting and staffing agencies and in-house recruiters may overlap, and the central functionality of most ATS systems will cover both types of buyers’ basic needs. A client may wish a recruiting agency to post the career page to various job boards, while an in-house recruiter may also need a database to house past candidates’ information, and both types of recruiters will most likely benefit from referral technology that increases the number of candidates applying for the job.

Depending on your company’s needs, recruiting software can be purchased either as a standalone solution or as part of a larger human resources information system (HRIS), and there are also options for cost-conscious buyers—but keep in mind which type of recruiter will be using the software and the functionality required.

Market Trends to Understand

In addition to our 2013 Recruiting Channels Survey, which found that social recruiting is on the rise, there are several other trends buyers should be aware of.

  • Software as a Service (SaaS). Sometimes called cloud or Web-based software, SaaS refers to the delivery model whereby an application is hosted by the vendor and accessed by users through a Web browser. This has become increasingly popular in the recruiting field due to the flexible access it affords recruiters, hiring managers, employees and candidates. Instead of being confined to access while in the office, recruiters can see their candidate queue from virtually any device with an Internet connection, and candidates are able to apply for jobs or check their status online.
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  • Recruiters are going mobile. Finding that purple squirrel—a term recruiters use to refer to that elusive perfect candidate—is time consuming, and often recruiters have to act quickly to secure an interview with a candidate. Unsurprisingly, the use of mobile apps, primarily on tablets and smartphones, has taken off. Mobile and video technology designed specifically for recruiters is multiplying, and the best recruitment software vendors are developing applications with this in mind.
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  • Online job applications are becoming the norm. Dwindling are the days of countless resumes, cover letters and reference sheets flooding the fax machines or mailboxes of hiring professionals. Candidate tracking software developers have been hard at work creating tools that allow users to create their own online job board and effectively route and organize incoming applications. This means hiring managers can more easily filter unqualified applicants and organize candidates automatically. With the increase in organization and efficiency, hiring professionals can simplify and expedite the hiring process for all parties involved.

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