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Resource Management Software


 
Resource Guru logo
 
Resource Guru is a web-based resource scheduling application that enables organizations to swiftly schedule their resources. It is suitable for organizations of all sizes. Resource Guru’s Resource Scheduling feature enables flexible... Read More
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Resource Guru is a web-based resource scheduling application that enables organizations to swiftly schedule their resources. It is suitable for organizations of all sizes. Resource Guru’s Resource Scheduling feature enables flexible... Read More
 
Wrike logo
 
Wrike offers a cloud-based, scalable project management and collaboration platform. Key features include social collaboration tools so users can organize their projects using a single dashboard. Users can assign tasks, track deadlines... Read More
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Wrike offers a cloud-based, scalable project management and collaboration platform. Key features include social collaboration tools so users can organize their projects using a single dashboard. Users can assign tasks, track deadlines... Read More
 
Procore logo
 
Procore is a cloud-based construction management software application that helps firms increase their project efficiency and accountability by providing streamlined project communication and documentation. Users are able to manage... Read More
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Procore is a cloud-based construction management software application that helps firms increase their project efficiency and accountability by providing streamlined project communication and documentation. Users are able to manage... Read More
 
BillQuick - Integrated Project Management and Accounting logo
 
Billquick is a flexible, mobile-ready Time Billing, Accounting, and Project Management platform. It comes packed with over 650 templates, and integrates with QuickBooks. We frequently recommend it to SMBs in many industries.
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Billquick is a flexible, mobile-ready Time Billing, Accounting, and Project Management platform. It comes packed with over 650 templates, and integrates with QuickBooks. We frequently recommend it to SMBs in many industries.
 
Workfront logo
 
Workfront is a leading Software as a Service (SaaS) or "cloud" based project management system. They offer collaborative work managing tools including task, portfolio, resource management and more.
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Workfront is a leading Software as a Service (SaaS) or "cloud" based project management system. They offer collaborative work managing tools including task, portfolio, resource management and more.

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Clarizen logo
 
Clarizen is an online project management software system that offers a full set of features including: automatic notifications, gantt charts, multi-project management, templates, scheduling and more.
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Clarizen is an online project management software system that offers a full set of features including: automatic notifications, gantt charts, multi-project management, templates, scheduling and more.
 
InFocus logo
 
InFocus, from Clearview Software, is a project management tool designed specifically for architectural and engineering (AE) firms. It was developed in 2007 by a group of veterans from the AE industry.
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InFocus, from Clearview Software, is a project management tool designed specifically for architectural and engineering (AE) firms. It was developed in 2007 by a group of veterans from the AE industry.
 
Deltek Maconomy logo
 
Maconomy by Deltek is a fully integrated enterprise resource planning (ERP) accounting system designed for professional service companies both small and large. It provides real-time access to all critical information so users can make... Read More
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Maconomy by Deltek is a fully integrated enterprise resource planning (ERP) accounting system designed for professional service companies both small and large. It provides real-time access to all critical information so users can make... Read More
 
FunctionFox logo
 
With 70,000 users, TimeFox is a trusted project management solution for small businesses. The web-based system includes timesheet solutions, task tracking and project cost tracking.
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With 70,000 users, TimeFox is a trusted project management solution for small businesses. The web-based system includes timesheet solutions, task tracking and project cost tracking.
 
B2W Track - Field Tracking and Analysis logo
 
B2W Track is a web and mobile-based solution from B2W Software (formerly BID2Win) for heavy civil construction field tracking and analysis. Accessible via any web browser, B2W Track allows immediate capture and communication of field... Read More
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B2W Track is a web and mobile-based solution from B2W Software (formerly BID2Win) for heavy civil construction field tracking and analysis. Accessible via any web browser, B2W Track allows immediate capture and communication of field... Read More

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Replicon PPM logo
 
Organizations across most industries can meet Project Tracking and Costing requirements with Replicon’s cloud-based Project and Program Management (PPM) solution. It gives project organizations the ability to track time spent by... Read More
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Organizations across most industries can meet Project Tracking and Costing requirements with Replicon’s cloud-based Project and Program Management (PPM) solution. It gives project organizations the ability to track time spent by... Read More
 
Sciforma logo
 
Created using English and Latin derivatives, Sciforma means “the science of planning”. In 1982, they introduced the first project management solution to the market, a Project Scheduler, and for the past three decades, they have... Read More
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Created using English and Latin derivatives, Sciforma means “the science of planning”. In 1982, they introduced the first project management solution to the market, a Project Scheduler, and for the past three decades, they have... Read More
 
Vorex logo
 
Vorex is a comprehensive Professional Services Automation (PSA) solution that effectively manages sales opportunities, projects, timesheets/expense sheets, and invoices, as well as a number of other functions. This system is perfect... Read More
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Vorex is a comprehensive Professional Services Automation (PSA) solution that effectively manages sales opportunities, projects, timesheets/expense sheets, and invoices, as well as a number of other functions. This system is perfect... Read More
 
Dovico logo
 
Dovico is a SaaS-based timesheet and time tracking system with an emphasis on usability and aesthetics. The system provides an intuitive solution to help organize workflow and improve time tracking for project time and project costing. Dovico... Read More
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Dovico is a SaaS-based timesheet and time tracking system with an emphasis on usability and aesthetics. The system provides an intuitive solution to help organize workflow and improve time tracking for project time and project costing. Dovico... Read More
 
Mavenlink logo
 
Mavenlink offers software and services for project management, resource planning, collaboration and financial management. It was designed for professional services, and it is best suited for those who need to collaborate with teams. Mavenlink's... Read More
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Mavenlink offers software and services for project management, resource planning, collaboration and financial management. It was designed for professional services, and it is best suited for those who need to collaborate with teams. Mavenlink's... Read More

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Visual Planning logo
 
Visual Planning is an expansive, comprehensive, and efficient system that offers a complete solution for a business’s Project Management needs. It combines the tools users need to allocate resources, manage individual projects, budgets,... Read More
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Visual Planning is an expansive, comprehensive, and efficient system that offers a complete solution for a business’s Project Management needs. It combines the tools users need to allocate resources, manage individual projects, budgets,... Read More
 
Journyx logo
 
Journyx offers a web-based solution to manage time, expenses, and resources. The solution currently serves customers in all types of industries, from healthcare to business services to oil and gas. Journyx allows companies to install... Read More
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Journyx offers a web-based solution to manage time, expenses, and resources. The solution currently serves customers in all types of industries, from healthcare to business services to oil and gas. Journyx allows companies to install... Read More
 
LiquidPlanner logo
 
LiquidPlanner is a cloud-based project management platform. This solution includes integrated applications for project portfolio management, document management, project collaboration, resource management, time tracking, budgeting... Read More
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LiquidPlanner is a cloud-based project management platform. This solution includes integrated applications for project portfolio management, document management, project collaboration, resource management, time tracking, budgeting... Read More
 
Smartsheet logo
 
Created in 2005, Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The Seattle-based company offers this product under a cloud-based subscription... Read More
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Created in 2005, Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The Seattle-based company offers this product under a cloud-based subscription... Read More
 
Workzone logo
 
Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed reports... Read More
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Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed reports... Read More
 

Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: June 3, 2017


The first and most crucial step in executing any project is selecting the right resources. Therefore, it becomes important that managers pick the appropriate resources based on their team or organization’s skill set. A resource management tool can automate this step and helps project managers make quick decisions while optimizing employee staffing.

In this guide, we’ll cover the ins and out of a new breed of project management software: resource management software. A growing number of vendors are now offering these tools, which focus on employee skills and availability, within their project management platforms.

Here’s what you need to know:

What Is Resource Management Software?
Common Functionality of Resource Management Software
What Type of Buyer Are You?
Benefits of Resource Management Software
Key Considerations for Resource Management Software

What Is Resource Management Software?

Resource management software is a type of project management software. It allows organizations to track the availability of their employees, identify what skills they have and schedule them for projects accordingly. Resource management tools are typically used by larger organizations, which have a greater need to optimize employee workloads and identify which workers are best suited for certain projects.

For example, a large software development firm might use resource management software to help select a team of front-end, back-end and full-stack developers, who each have unique skill sets, to work on a big project. This eliminates the busywork of manually trying to identify and schedule the right people for the job.

Common Functionality of Resource Management Software

Here are some common capabilities you can expect to find in most resource management tools:

Skills and availability tracking This important tool allows users to find employees with certain skills who are available at certain times and assign work to them. This relies on users inputting employee schedules and workflows and creating a profile that lists their relevant skills. For example, a project manager would use this functionality to find which back-end developers at her organization are available to tackle a side project in the coming month.
Staffing forecasting Allows organizations to plan for expected staffing needs in the future by collecting internal data regarding sales, product development, product launches etc., then making recommendations based on that data. For example, if higher sales are expected in the coming quarter, the system would recommend hiring a certain number of sales reps.
Knowledge base Some platforms will include a library of white papers and community channels to help human resources and project managers better understand what types of workers they’ll need for technical positions. These might contain easy-to-understand explanations of technical skills and roles that help managers know what to look for when hiring.
Request automation This tool simplifies the process of selecting teams for particular assignments by automatically searching for and identifying suitable employees, based on their skills and availability.
Document template Enable team managers to streamline the repetitive work of managing resources. You can use a previously used template that features all the required tasks and resources for the new project. This template eliminates the need to re-enter all the details again and again.
Timesheet management Allows users to track the actual time spent by an individual on a particular project. Managers can also calculate the overtime of each project. An optional feature of automatic notification can also be included in the tool that notifies the managers when any of their team members log in to the system.

What Type of Buyer Are You?

In general, resource management platforms are best suited for large organizations that have more than 500 employees. However, smaller companies in software development, engineering or other highly technical fields can still get a lot of use out of resource management tools. Companies with fewer than 500 employees that aren’t in a highly technical field can generally get by with a traditional project management suite.

Benefits of Resource Management Software

In general, here are the biggest benefits you will see from using resource management software at your organization:

  • Greater workplace efficiency. Reduce the time it takes to staff projects and ensure that the right people are on the job.
  • Evenly distributed work. With resource management software, you can view every employee’s workflow and ensure that no employee gets too swamped—or doesn’t have enough to do.
  • Enhanced project management visibility. Resource management software provides greater insight into your organization’s operations than standard project management software. That’s because it provides more visibility into who is getting assigned to which projects and which skills are in greatest demand for the organization.
  • Avoid conflicts. Resource management solutions provide real-time visibility about work allocation across the organization. This will also avoid unexpected delays and conflicts that increase expenses and unnecessary stress in the organization.

Key Considerations for Resource Management Software

Here are a few other things to keep in mind as you evaluate resource management software:

  • Collaboration features. While working with multiple people on a single project, it is necessary that all the team members can collaborate in real time. Resource management solutions should enable users to see their work allocation, set meetings and check the project status.
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  • Dashboard driven. All the key aspects of resource management should be displayed to managers on a user-friendly dashboard. A quick overview of all the resources and status of multiple projects enables management to take quick project-related decisions. They can also check the resource availability for a particular skill-set that helps in effective project execution.
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  • Resource skills directory. The solution should have a directory to capture the skill set of all the employees. This will help project managers pick the right team member as the solution itself suggests the name of available candidates by matching their skills with the project needs. It will also make sure that employees with similar skills are assigned equal amounts of work.

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Project Management Software Pricing Guide

 

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