BeanworksAP

BeanworksAP

4.61

(36)

What isBeanworksAP?

BeanworksAP is best for:

Accounting
Best For All Business Sizes
Supports Multiple Platforms

The top things reviewers say:

Great value for money
Great ease of use
Great functionality

Beanworks is a cloud-based accounts payable (AP) automation solution that empowers accounting teams to succeed. Developed for the mid-market, Beanworks provides better visibility and centralized control throughout the entire AP process, from purchase order to payment. Beanworks eliminates 83% of data entry associated with invoice processing with AI-powered data entry. With Beanworks, you can instantly route invoices, POs payments and expense...

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How much doesBeanworksAP cost?

This vendor has not provided pricing information.

What training doesBeanworksAP offer?

BeanworksAP offers the following training options:
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos

What features doesBeanworksAP offer?

Top BeanworksAP features and user ratings for each are:

Invoice Processing
Accounting Integration
Financial Management
Data Extraction
Accounting
Real Time Data
Expense Tracking
Real Time Analytics
Purchase Order Management
Electronic Payments
Customizable Reports
Document Storage
Access Controls/Permissions
Activity Tracking

What support doesBeanworksAP offer?

BeanworksAP offers the following support options:
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • Chat
BeanworksAP does not offer:
  • 24/7 (Live Rep)

What deployment options doesBeanworksAP offer?

BeanworksAP offers the following deployment options:

Cloud, SaaS, Web-Based
Windows (Desktop)
iPhone (Mobile)
Mac (Desktop)
Linux (Desktop)
Android (Mobile)
iPad (Mobile)

BeanworksAP does not offer:

Chromebook (Desktop)
Windows (On-Premise)
Linux (On-Premise)

BeanworksAP Reviews

Overall Rating

4.61

Ratings Breakdown

Secondary Ratings

Ease-of-use

4.5

Customer Support

4.5

Value for money

4.5

Functionality

4.5

Most Helpful Reviews for BeanworksAP

1 - 5 of 36 Reviews

User Profile

Danica

Verified reviewer

201-500 employees

Accounting

Less than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

Reviewed October 2018

Great AP Software

OVERALL RATING

5.0

EASE OF USE

5.0

VALUE FOR MONEY

5.0

CUSTOMER SUPPORT

5.0

FUNCTIONALITY

5.0

PROS

Everything is electronic. Subs/Vendors can email their invoices directly to our Beanworks, which cuts down on incoming mail. Approvers can be located in various locations and still access and approve even via mobile. The search features to find an invoice are exceptional.

CONS

Since their recent update the PDF files are much smaller outside of Beanworks which is NOT great.

Vendor Response

Electronic AP is what we want! We are working hard to make it seamless for you. Your response has been noted. Thank you!

Replied November 2018

Samantha

11-50 employees

Machinery

Less than 2 years

Review Source: Capterra
This review was submitted organically. No incentive was offered

Reviewed October 2018

Great Solution for Small/Medium Size Business Looking to Go Paperless

OVERALL RATING

5.0

EASE OF USE

5.0

VALUE FOR MONEY

5.0

CUSTOMER SUPPORT

5.0

FUNCTIONALITY

5.0

Overall our company could not be happier with Beanworks and their AP solution. Any time we have an issue, we can reach out to support and work with someone directly for a quick resolution. During implementation, the team listened to our needs and really helped to customize their product in a way that was the best fit for our business. Their product has made the headache of bill processing and payment a thing of the past.

PROS

This Accounts Payable solution has brought our business into the 21st century and we could not be happier with the result. All of our invoices and corresponding payment information is now available with a few clicks of a mouse. We no longer need to store mountains of banker boxes filled with obsolete records to maintain our data archive for historical record audit -- saving us valuable internal space and saving money as we no longer need to call a professional shredding company to purge old records. Our approval workflow was customized to our business and we now have a complete audit log noting each person's approval and processing of every invoice. All of the corresponding invoice data syncs seamlessly with our ERP software so there is minimal data entry which has saved our AP personnel a significant amount of time on a previously tedious clerical task.

CONS

Originally when we signed up with Beanworks, the company was unable to print our account number on the physical checks mailed to our vendors. This meant that bills for credit cards or utilities were still paid manually so we could include the information. As of 2018, we can now print our account number on vendor checks so this problem has been alleviated. One note is that you will still need to print your own check should you need to include any paperwork with the physical check as the check printing service is a third-party provider so only the check itself is mailed to the vendor.

Vendor Response

We enjoy having you as our customer and very much appreciate your continuous support in the product and the team. We are working hard to make the AP workflow simple and delightful!

Replied November 2018

Sachin

201-500 employees

Warehousing

Less than 6 months

Review Source: Capterra
This review was submitted organically. No incentive was offered

Reviewed August 2022

Good AP tool for small enterprises - will not fully automate AP, still many manual interventions

OVERALL RATING

3.0

EASE OF USE

5.0

VALUE FOR MONEY

3.0

CUSTOMER SUPPORT

2.0

FUNCTIONALITY

2.0

We tried to automate the AP fully, but Beanworks doesn't seem to do that. Our success criteria with the AP Automation project are not met with it. The tool is still in the designing phase and needs a lot of improvements before it can be called a complete AP automation tool.

PROS

The product is easy to implement, configure and put to use.

CONS

Recently implemented the tool faced the following challenges - - Customer support sucks, no SLA adhered. Subscribed for 2 hours of support to realize there are no timelines called 2 hours. - Not able to process any USD Invoices as claimed by the product team. Needs to be processed and entered manually outside Beanworks. - A single report can handle only 80 invoices in it. But if want to select more than 80, which is normal for any large organization, need to report a separate report each time, which sucks and defeats the entire purpose of automation. - The line description on the HST line doesn't get posted in GP Ledger from Beanworks and again we need to manually copy and paste the description before the Invoices get posted in ERP. - The expense Module doesn't have the OCR Capabilities and requires manual entry by the users of all the receipts, which is not the case with some other AP Automation tools.

Reason for choosing BeanworksAP

We chose because of the Sales pitch which claims all is possible in Beanworks.

Vince

11-50 employees

Accounting

Less than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

Reviewed October 2018

BEANWORKS - Works as advertised!!

OVERALL RATING

5.0

EASE OF USE

5.0

VALUE FOR MONEY

4.0

CUSTOMER SUPPORT

5.0

FUNCTIONALITY

5.0

The odd hiccup here and there is expected with any software but I have to say, Beanworks tech/customer support is great to work with and managed to work through our issues quickly and efficiently the majority of the time. Overall, Beanworks works very well and has managed to convert one of our largest volume clients into a paperless client while at the same time offering an exceptional and seamless AP work flow process. Once again, the software works as advertised....no regrets!!

PROS

Beanworks is a true AP Workflow application that seems to cover all aspects of the Accounts Payable process. From invoice electronic capture, invoice coding, invoice approval, payment selection, payment approval, payment authorization and cheque issuance, it is an all encompassing piece of software. Bottom line, it works as advertised!!

CONS

If there is something I can say I like the least about the software, it would have to be the per transaction cost. Although I can appreciate everything the software offers and so I understand and can justify the need for the per transactional cost, one must keep in mind that as volumes increase, so can your monthly fees. As a result, no matter how good it works, the cost may not make it appropriate for everyone. For us however, well worth the investment!!

Vendor Response

Thank you for being a wonderful client to work with! Your note has been passed onto the team. We appreciate your continuous support in the product and the team.

Replied November 2018

Lisa

201-500 employees

Hospitality

Less than 12 months

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

Reviewed November 2018

Very Beneficial

OVERALL RATING

5.0

EASE OF USE

5.0

VALUE FOR MONEY

5.0

CUSTOMER SUPPORT

5.0

FUNCTIONALITY

5.0

Beanworks is very useful and I would highly recommend it for many businesses to track their invoicing. I also like how we can reach out to a Beanworks representative by instant messaging and they are able to log in and review/fix errors at anytime.

PROS

Beanworks is easy to use and manage. I like that we can upload the invoices, code, and have them reviewed by different departments. It's also amazing how it links to Jonas with updated information. It keeps everything organized and if I need to view anything in particular, the search options are very helpful. They are just one click away. It is also nice to write in comments to communicate with other departments. I like how I can create customized reports for payments and invoices as well.

CONS

There are some instances where I have to do manual checks in Jonas, but I am not able to mark those invoices as paid in Beanworks, only having the option to mark the invoice as "do not pay."

Vendor Response

Thank you for your response! We are working hard to make your experience in accounts payable workflow workful simple and delightful.

Replied November 2018