BeanworksAP is a cloud-based accounts payable automation solution designed for companies of all sizes. It offers invoice management, approval management and cash management within a suite.

The key features of the solution include automated invoice management, which allows users to code, approve and make payments on their invoices from within the solution itself. The invoice coding functionality enables users to automate data entry for invoices by pulling information from users’ enterprise resource planning (ERP) and accounting systems.

Once invoices are coded, BeanworksAP automatically forwards them to approvers, who can validate payments from any location using their mobile devices. After payments are approved, it enables users to make electronic payments to vendors via virtual credit cards, EFT/ACH, automated checks and wire transfer.

BeanworksAP integrates with popular accounting and ERP systems such as Quickbooks Online, Sage, Microsoft Dynamics NAV, Xero, NetSuite and Microsoft Dynamics GP. Pricing is per invoice per month.

Invoice approvals
Invoice approvals

Invoice approvals

Invoice coding

Invoice coding

Invoice processing

Invoice processing

Payments creation

Payments creation

Release payments

Release payments

Supported Operating System(s):

Web browser (OS agnostic)



31 Reviews of BeanworksAP

Overall rating

4.5 / 5 stars

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Showing 1 - 20 of 31 reviews

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Kimberly from Trailer Wizards

Number of employees:  201-500 employees

Ease-of-use

Value for money

Customer support

Functionality

November 2018

Easy

I enjoy working with Beans and Beansupport

Pros

Very easy to use. Options are very clear.

Cons

I type very fast, sometimes can keep up with my keystrokes

Review Source: Capterra

Vince from The Taligent Group

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

BEANWORKS - Works as advertised!!

The odd hiccup here and there is expected with any software but I have to say, Beanworks tech/customer support is great to work with and managed to work through our issues quickly and efficiently the majority of the time. Overall, Beanworks works very well and has managed to convert one of our largest volume clients into a paperless client while at the same time offering an exceptional and seamless AP work flow process. Once again, the software works as advertised....no regrets!!

Pros

Beanworks is a true AP Workflow application that seems to cover all aspects of the Accounts Payable process. From invoice electronic capture, invoice coding, invoice approval, payment selection, payment approval, payment authorization and cheque issuance, it is an all encompassing piece of software. Bottom line, it works as advertised!!

Cons

If there is something I can say I like the least about the software, it would have to be the per transaction cost. Although I can appreciate everything the software offers and so I understand and can justify the need for the per transactional cost, one must keep in mind that as volumes increase, so can your monthly fees. As a result, no matter how good it works, the cost may not make it appropriate for everyone. For us however, well worth the investment!!

Review Source: Capterra

Response: Beanworks Solutions, Beanworks Solutions

November 2018

Thank you for being a wonderful client to work with! Your note has been passed onto the team. We appreciate your continuous support in the product and the team.

Danica from GH Vero Beach Development

Number of employees:  201-500 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

Great AP Software

Pros

Everything is electronic. Subs/Vendors can email their invoices directly to our Beanworks, which cuts down on incoming mail. Approvers can be located in various locations and still access and approve even via mobile. The search features to find an invoice are exceptional.

Cons

Since their recent update the PDF files are much smaller outside of Beanworks which is NOT great.

Review Source: Capterra

Response: Beanworks Solutions, Beanworks Solutions

November 2018

Electronic AP is what we want! We are working hard to make it seamless for you. Your response has been noted. Thank you!

Janice from Saskarc Industries Inc.

Number of employees:  51-200 employees

Ease-of-use

Customer support

Functionality

October 2018

Great Software!

Pros

I find BeanworksAP to be very easy to use and very versatile. Beanworks service team is always quick and friendly.

Cons

I least like when an user wants to reject an invoice, it goes all the way back to the starting point, when sometimes it just needs to go back one approval level.

Review Source: Capterra

Response: Beanworks Solutions, Beanworks Solutions

November 2018

Oh no! Thank you for your response. Sorry for the kinks That is definitely frustrating. We are working hard to make your AP workflow simple and delightful. Thank you for your feedback and continuous support!

Luigi from Entertainment

Number of employees:  201-500 employees

Ease-of-use

Functionality

October 2018

Easy to use, efficient and effective

great tool and must have for any organization

Pros

ease of use, practical, keeps a record of all invoices for easy lookup, approval channel so authorized approvers can see and approve invoices in timely manner

Cons

little bugs once in a while but they are quickly remedied. inability to change approval channels. this may be more company specific and attached to function vs actual software limitation.

Review Source: Capterra

Denise from MAIPF

Number of employees:  11-50 employees

Ease-of-use

Functionality

October 2018

Payables

Approval being automated is nice, not having tons of papers handed out for approval. SYnc feature seems to always be slow or have issues. Overall some features are nice, but not sure how much of a time saver it really is.

Pros

That it feeds to Sage 100. Less papers to handle

Cons

The errors from the Beanwork typers. Wrong Vendor numbers and Invoice Numbers. Have hand written some on the invoice and they still type it wrong.
Using date as Invoice number which them makes it appear to be duplicate when it is not.
Also issues with Channels for Approvals, have been challenging to fit our needs.

Review Source: Capterra

Response: Beanworks Solutions, Beanworks Solutions

November 2018

Yikes! Thank you for your note. Your response has been passed onto the appropriate team members.

Dylan from Invictus MD Strategies Corp.

Number of employees:  51-200 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

Review

Very good. I have used Beanworks on my last two companies.

Pros

Automates and digitizes the accounts payable process.

Cons

Beanworks does not have the functionality to process wires at the moment.

Review Source: Capterra

Response: Beanworks Solutions, Beanworks Solutions

November 2018

Invictus has been a wonderful customer. We thank you for your continuous support and feedback!

Samantha from Dynamic Systems Inc

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

Great Solution for Small/Medium Size Business Looking to Go Paperless

Overall our company could not be happier with Beanworks and their AP solution. Any time we have an issue, we can reach out to support and work with someone directly for a quick resolution. During implementation, the team listened to our needs and really helped to customize their product in a way that was the best fit for our business. Their product has made the headache of bill processing and payment a thing of the past.

Pros

This Accounts Payable solution has brought our business into the 21st century and we could not be happier with the result. All of our invoices and corresponding payment information is now available with a few clicks of a mouse. We no longer need to store mountains of banker boxes filled with obsolete records to maintain our data archive for historical record audit -- saving us valuable internal space and saving money as we no longer need to call a professional shredding company to purge old records. Our approval workflow was customized to our business and we now have a complete audit log noting each person's approval and processing of every invoice. All of the corresponding invoice data syncs seamlessly with our ERP software so there is minimal data entry which has saved our AP personnel a significant amount of time on a previously tedious clerical task.

Cons

Originally when we signed up with Beanworks, the company was unable to print our account number on the physical checks mailed to our vendors. This meant that bills for credit cards or utilities were still paid manually so we could include the information. As of 2018, we can now print our account number on vendor checks so this problem has been alleviated. One note is that you will still need to print your own check should you need to include any paperwork with the physical check as the check printing service is a third-party provider so only the check itself is mailed to the vendor.

Review Source: Capterra

Response: Beanworks Solutions, Beanworks Solutions

November 2018

We enjoy having you as our customer and very much appreciate your continuous support in the product and the team. We are working hard to make the AP workflow simple and delightful!

David from Headcount Corporation

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

Beanworks Review

Pros

Support has been fantastic. I love the exporting to excel

Cons

It does not provide a receiving function. Especially with Po's that have multiple lines. This creates a lot more time to create a PO for each service on Projects.

Review Source: Capterra

Response: Beanworks Solutions, Beanworks Solutions

November 2018

Thank you for you continuous support. We are working hard to make your AP workflow seamless!

Noreen from Palix Foundation

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

BeanworksAP is relevant, useful and efficient. It's a fantastic solution.

AMAZING PRODUCT! I cannot praise it enough.

Pros

Very easy to use, logically designed and very intuitive to pick up. Amazing, extremely helpful customer service - issues are dealt with immediately and resolved well. Good at picking up our internal general ledger coding categories. Great for our organization, where we have a lot of remote/travelling staff who are able to approve invoices/payments from anywhere.

Cons

As of yet, we aren't able to send wire transfers to the US because we are a Canadian not-for-profit, so this is done outside of BeanworksAP. In the case of a vendor with multiple locations who has non-centralized accounting (so each location has it's own finance team), the system sometimes gets confused on which vendor address to select (because all locations have the same name but different addresses).

Review Source: Capterra

Response: Beanworks Solutions, Beanworks Solutions

November 2018

Ah that is frustrating! We are sorry to hear that. Your response has been passed onto the product team. Thank you for your response!

Joyce from Durum Capital Inc.

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

Easy to use

It's a easy-to-use software. Functions are easy to understand but the functions are also easy to have errors. Sometimes it exported automatically even though no export request is chosen. Also in the description part, if it can wrap text automatically it will be better.

Pros

It's easy to use and understand the functions

Cons

It's also easy to have sync errors without any reasons

Review Source: Capterra

Response: Beanworks Solutions, Beanworks Solutions

November 2018

Wrap text! Noted. Beanworks very much appreciates your feedback and suggestions. Thank you!

Eliana from Alberta Women Entrepreneurs

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

AP Automation

Good experience overall

Pros

Great system for remote employees approvals.

Cons

The system some times freeze and I have to refresh the page.

Review Source: Capterra

Ella from Rider Insurance Company

Number of employees:  51-200 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

Smooth integration, good functionality

Friendly end-user setting, easy integration, easily adapts to management needs

Pros

Friendly and accessible customer service

Cons

Inability to lock a date from being input; after the close, we do not want billing dates for the closed quarter to be input, and Beanworks does not offer an option for this. Also, sync errors are difficult to find and no alerts for such as given.

Review Source: Capterra

Response: Beanworks Solutions, Beanworks Solutions

November 2018

We appreciate your response and thank you for your continuous support. Your feedback is noted and passed to the product team!

Erin from Crulliance

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

A time saving tool

I’ve been very happy with the software and the customer service has been excellent! Immediate replies to emails and easy walk through instructions when running into any questions.

Pros

I really like the ease of forwarding invoice s via email and saving on data entry time.

Cons

It sometimes take a while to manually sync with Quickbooks when adding a new vendor.

Review Source: Capterra

Response: Beanworks Solutions, Beanworks Solutions

November 2018

Thank you for being a wonderful customer! We appreciate your continuous support in the product and the team.

Douglas from Science world

Number of employees:  51-200 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

Beanworks works

A good step forward

Pros

Less paperwork, less filing, chequer runs a click of button

Cons

Cheque numbers not always recognized by our banks ocr software

Review Source: Capterra

Response: Beanworks Solutions, Beanworks Solutions

November 2018

Thank you for your response. We are working hard to make your experience simple and delightful. One step at a time!

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Verified Reviewer

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

Quality, Easy to Use Product

Overall a great product. Always being updated regularly.

Pros

BeanworksAP is SO intuitive and easy to learn/easy to use! Their customer support is also fantastic.

Cons

The BeanworksAP pricing plans are a little expensive, but you're paying for quality. In the end, it's well worth it.

Review Source: Capterra
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Verified Reviewer

Ease-of-use

Value for money

Customer support

Functionality

February 2018

Real Time AP software that we love!!!!

We have been very satisfied with this software and have no complaints. We highly recommend this to anyone that needs a similar product.

Pros

Easy to use, easy to set up, customer-friendly software. Very fast and responsive. Excellent customer service department as well.

Review Source: Capterra

Sharon from GAN Integrity

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

August 2017

Beanworks is a really super product well designed for the accounting perfectionist

I am able to bridge the Atlantic between Copenhagen and NYC accounting departments.

Pros

The auto submit feature is brilliant! I needed a way for my Danish assistant to input and code from our Danish vendors that syncs with my NY based office. QB file in the cloud.

Cons

There are just 1 or 2 things I wish I could set a standard default but other than this one little thing, it's really a wonderful bit of software

Review Source: Capterra

Response: Beanworks Solutions, Beanworks Solutions

September 2017

Thank you Sharon!

Paul from Calabogie Peaks Resort

Ease-of-use

Value for money

Customer support

Functionality

October 2016

Real Time Accounting that Makes A Difference

Being able to always have an up-to-date view of our finances has been a huge asset for our company. Every department can see where the numbers stand at any time. Our accounting software, QuickBooks, is integrated with Beanworks and is synced with all of our accounts payable and payment information. This helps us make strategic business decisions with relevant data.

Review Source: Capterra

Kim from PetroShale (US) Inc.

Ease-of-use

Value for money

Customer support

Functionality

October 2016

Have Implemented Beanworks at Two Companies: Five Stars!

Beanworks was able to help the outsourced accounting team at my previous company decrease their processing times by as much as 50% which was huge for the business. The increased efficiency meant more accurate, up-to-the-minute look into the company's finances. I was such a big fan of Beanworks that I also implemented it in my current role. The solution is great and always evolving, and the customer support is top notch.

Review Source: Capterra

Displaying 1 - 20 of 31 reviews