BudgetPak by XLerant is a cloud-based Accounting solution that offers stand-alone Budgeting and Forecasting, as well as integrated Financial Reporting. It’s suited for midsize to large organizations in a variety of industries including Property Management, Education, Insurance, and more.
XLerant’s Budgeting capabilities can be customized to an organization’s unique needs, and self-service reporting allows users to produce their own reports and send them to Excel, PDF, or directly to print. The Forecasting functionality allows finance teams to share high-level or detailed forecasts with their employees, and users can make adjustments based on constraints setup up by management. XLerant’s Financial Reporting tool offers real time, bi-directional linkage with Excel in order to exchange data. Dashboards can be customized using pre-defined charts and graphs, and guided what-if analysis gives users insight into the impact of variables on a completed budget.
Jeremiah from Alliant International University
The customer support. Any time there is a question or concern, the XLerant team quickly responds and assists. When there were areas that the software seemed to be lacking, the support team would troubleshoot and came up with working solutions that improved the software greatly.
From an administrator standpoint, the software is complicated. It has taken me a bit of time to learn all the options within it. In a way, this is a very positive thing as the system has many features useful to different clients. The only issue is that it becomes difficult to train new system administrators and to know that our institution is using the system to it's full effect.
Clint from Oklahoma Christian University
Employees number: 201-500 employees
Inclusive budgeting process and much enhanced ability to forecast and deliver needed reports.
End user experience is easy and intuitive. I especially love the ability to establish monthly budgets which provides a much greater probability for accurate year-end forecasts. The numerous ad hoc reports and MyExcel features are also dynamic and incredibly useful.
While Xlerant offers wonderful and ready customer service, we still found the installation process very time consuming and quite challenging. Also, you need a person dedicated to the continued administration of this software.
Dana from The College of New Jersey
Employees number: 1,001-5,000 employees
The training video the BudgetPak staff provided for us was great and we had another successful budget cycle with BudgetPak! Once again we got great feedback from our users on the ease of use of the system.
Daniel from MSPP
We wanted a system that not only could provide us with control over the budgeting process, but a system that could help us with forecasting the bottom line at the end of the year. Not only did BudgetPak meet those needs, we can now create a forecast in a few hours instead of a few days using Excel spreadsheets.
Donna from Union County College
The College takes a bottom up approach to developing the annual budget. Budget Managers are expected to develop a plan that establishes their Strategic Planning Goals and Objectives for the department that is linked to the College¿s plan then determine the expenses (and for some departments) revenue associated with achieving their plan. Excel and paper worksheets were unable to satisfy this basic requirement or our other long term goals of monthly budget details, periodic forecasting updates, and 5-year planning. BudgetPak has allowed us to document the line item requests and link them to department plans as well as establishing monthly budgets by line item. Budget Managers were surprised and delighted by the ease with which they were able to create, document and review their budgets as well as run reports which quickly compared their newest requests to prior budget or actual periods. The executives and I now spend our time making decisions based on quickly summarized data which is fully owned and supported by the Budget Managers.
Kim from Addison Group
Creating spreadsheet budgets is not the best use of our finance team¿s time, but until we found BudgetPak, it was necessary. Our team was able to master the budget set-up tools in BudgetPak with very little training and with the XLerant product in place, we can now spend time focusing on higher value tasks. What we love about XLerant is it gives our managers the tools to transform their department-specific knowledge into a budget they can understand and own.
Jeff from Bunker HIll Community College
I would recopmmend this product over any other product that claims to manage and develop the budget process. There is no comparison out there and this is hands down the best purchase I have made in my 11 years as Budget Director.
Ease of use
More accurate budgeting
More efficient process
Easy access to previous versions
More accountability from managers
Minimal internal IT resources needed (personnel)
Excellent customer service
I have nothing negative to say about this product.
Linda from Long Term Care Partners LLC
I recommend BudgetPak as an affordable, easy to use replacement of Excel oriented budgeting.
BudgetPak is an easy to implement, easy to use budgeting software. Department managers with little budgeting experience are walked through the budgeting process step by step, in a manner similar to Turbo Tax.
Minor issues with headcount changes
Michael from SMSC
Strongly recommended. Provides us the functionality we require, coupled with a user experience that requires virtaully no training. A very solid product.
Real-time rollups, version control, auditability, integrated headcount and capital budgeting. Simple and straightforward from an end-user standpoint, but the real benefit will be to your company's finance team responsible for the overall budgeting process. Easy to configure to your company's needs and powerful in that it always enables you to know where your end-users are in their process and provide real-time updates and snapshots to senior management.
On-the-fly configuration changes often require a system "reinitialization" which requires the software be taken offline for a short period of time. Can be done off-hours, but in an international company with users all over the world, this can be inconvenient.
Hazel from EMCOR Group Inc.
Very good budgeting tool
Ease of use for users. More visibility for department heads which leads to better decision making
Limitations in forecast mode. A little complicated for administrator. Lacks instructional manual for administrator.
Ferrell from Baptist General Convention of Texas
I'm a user so I don't know about the back end, but the front end is great.
We used a customized Access approach in the past that was terribly cumbersome and counter-intuitive. BudgetPak is just the opposite. This is our second year with it. I loved it from the start and still do.
No cons to report
Dave from Baptist General Convention of Texas
Very useful for all sizes of organizations. We examined all of the top Gartner-recommended products, and this was by far the easiest for our staff to understand and be proficient with.
Even users challenged to use Excel understand BudgetPak
Very easy from IT's perspective to install, maintain, and load updates
Great for what-if scenarios
Robust headcount management
Multiple ways to budget - by month, by headcount, by monthly spreading, by percent increase or decrease, etc.
Very useful and intuitive reporting
Smooth interfaces to external sources and our GL system
BudgetPak is unavailable when Accounting performs maintenance. Not any real problems!
Jill from Baptist General Convention of Texas
This is an excellent product. We compared several budgeting software packages before selecting BudgetPak. We have 40 cost centers and almost 100 users. This software has made our budget process more transparent & more efficient. We could not be happier.
BudgetPak is an easy to use, robust budgeting tool for organizations.
*Budget users love it
*Provides transparent payroll budgeting for the budgeting manager
*Security provides different levels of access for users
*Organization wide reports are easy to produce
*Excellent visibility of comparative data - both budgets and actuals
*Ability to spread budget based on several easy to use methodologies
Wish they made more software products!
Dee from Baptist General Convention of Teaxs
Excellent product - you will not regret the purchase.
BudgetPak is amazing, our organization with over 50 centers and 275 employees finds it "user friendly" and very intuitive. The reporting is versatile and exportable. The tech support area is prompt, helpful and answers even the smallest of questions with courtesy and professionalism. All tuitorials are detailed with screenshots and great directions. One of the best software purchases!!!
Nothing comes to mind - any problems we have encountered have been dealt with promptly with detailed instructions.
Ngoc from BAE Systems
Get rid of those Excel workbooks and macros you currently use for budgeting. BudgetPak makes it easy to budget and forecast for any users. We went through a realign of our HQ office in early 2009. BudgetPak made it easy to make those changes quickly and consolidation was a snap with great audit trails.
In 2008 our Company (at one of the Operating Group Headquarters location) was looking for a budgeting software tool to replace our Excel workbooks to prepare our annual budget and forecast. After considering 6 different budgeting software packages BudgetPak was the clear winner for the ease of implementation, but more importantly, how user friendly it is. You are not required to be a finance person to use it. During the initial demonstration I had various internal users (VP, Director, Manager) participate in addition to myself who is a Finance person with lots of software experience. I wanted my internal users to feel comfortable with BudgetPak and not to be intimidated. It was also their feedback that made the decision easy to select BudgetPak. For the features, performance, and robustness I am getting for BudgetPak and the price to implement and maintain it BudgetPak has the edge over its competitor.
The vanilla canned reports that came with BudgetPak are good, but I would like to see more custom reports or more ways for me to build custom reports. I plan to work with BudgetPak to enhance reports in future version releases.