Coupa Expenses


 

Coupa Cloud Spend Management combines deep knowledge of e-procurement and expense management with a cutting-edge cloud computing architecture to help businesses spend smarter and save more. It brings industry leading innovations in intelligent expense report auditing, real-time benchmarking and Internet crowd sourcing to companies looking for a simple, intuitive, cost-effective spend management solution.

Coupa procurement software can be configured for a number of industries, including apparel, biotechnology, food & beverage and pharmaceuticals.

Coupa helps businesses stay within budget with its Executive Dashboards and Alerts, which provide real-time updates and actionable intelligence to control spending. Its intelligent audit scoring reviews those reports most likely to be in risk of fraudulent activity or out of compliance. Coupa simplifies the procure-to-pay process and also actively encourages all employees to contribute to cost-saving initiatives.

It has some really great features to make life easier. Its iRequest function lets users search the Internet for great deals, then automatically add the best-priced item to requisition with the click of a button. It also integrates with Google Maps, so that employees can enter their start point and destination and Coupa uses the company's standard rate to determine the amount to be reimbursed. It also has a great tool, real-time Benchmarking, in which businesses can instantly quantify savings generated and benchmark that performance against eighteen market-specific indicators.

For companies looking for a web-based e-procurement and expense management solution that is simple, customizable and budget-friendly, Coupa software provides innovative features and solid functionality.

 

Supported Operating System(s):
Web browser (OS agnostic)

25 Reviews of Coupa Expenses

 

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Software Advice Reviews (4)
More Reviews (21)

Showing 1-4 of 4

Andrew from Vivint
Specialty: High Technology
Number of employees: 5,001-10,000 employees Employees number: 5,001-10,000 employees

April 2018

April 2018

Spend Management made amazing, and visible, and in control.

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Pros

It makes it so easy to get approvals and keep track of our current contractors. The value in time saved is more than enough to justify switching over to Coupa. Having a user oriented platform just makes the system work much quicker than it did with our previous platform.

Cons

Implementation can take some extra hours, and sometimes customer service tickets require a lot more explanation and follow up than I wanted to invest.

Review Source
 
 

Laxmikanth from VIAVI Solutions
Specialty: Telecommunications
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

March 2018

March 2018

Very rigid application without any Flexibility

Ease-of-use

Functionality

Product Quality

Customer Support
N/A

Please do proper due deligence and do not rely on sales pitch. The only reason i am writing this review is to save others because i do not want anyone else to go through the pain we have been through.

My recommendation - Do not bother looking at Coupa. Look for other options

Pros

Honestly, except the user interface which is common on most expense applications there is nothing much to offer.

Cons

Does not support entire credit card transaction feed
Application is rigid and does not offer any flexibility.
They over promised when selling and under delivered
Customer support is bad

Review Source
 
 

Breann from South Metro Fire Rescue
Specialty: Government Agencies
Number of employees: 201-500 employees Employees number: 201-500 employees

September 2017

September 2017

Coupa Expense Reporting Review

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Pros

I love the wallet feature used to attach receipts to purchases, and the app makes approving expense reports so easy!

Cons

As with any new product, the setup and end user training can be very time consuming. I also dislike the per-diem function and hope to see improvements with the functionality.

Review Source
 
 

Marsha from JR Watkins Corporation
Specialty: Consumer Packaged Goods
Number of employees: 201-500 employees Employees number: 201-500 employees

November 2016

November 2016

We should have done this years ago!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Our company was stuck in an antiquated paper-based system of tracking indirect spend. Originally it was fine, as managers were able to keep up with their approving responsibilities. As time went on and the company grew, managers backed off of this responsibility and invoices were coming in without any purchase orders, let alone signed ones. Time for a change. I researched many indirect spend, procure-to-pay software systems until we decided on Coupa. We are very happy with the program. Not only does it put the responsibilities back on the requestors and the approvers, we have opened up more time for our Accounts Payable Clerk to handle other meaningful tasks.

Pros

Ease of use; supplier portal

Cons

Currently the phone application does not allow a user to create a requisition

Advice to Others

The software is perfect for small to medium sized companies. The features of this software are very user friendly and the functionality is easy to understand. With that said, it is a relatively simple software with not tons of bells and whistles that a larger company may be more interested in (i.e. electronically able to "read" an outside invoice)

 
 
 
Showing 1-20 of 21


April 2018

April 2018

All purchases are placed through this system to deliver to accounting

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

The Simplicity of entering items to be approved. The different areas are very self explanatory and it is easy to navigate through.

Cons

Repetitiveness of entering information or submitting something. After entering all the information on one page it makes you re-approve on the next page. When adding another line to the items in cart, it makes you completely re-enter all information which is frustrating when the items are linked but may just be different in price.

Review Source: Capterra
 

Lesha from Celebration Church

March 2018

March 2018

Coupa is so easy to use and helps keep budgets in line, especially with approvals in place.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Coupa is easy to navigate and to understand. I can easily request payment be made for something, upload the invoice, IDT (Internal Department Transfer) specific items that our department needs, the list goes on and we have it setup with the vendors that we use to go directly to their page and once we've selected the items we would like to purchase it will send the checkout back to Coupa for approval and purchasing!

Cons

Honestly, I don't have anything bad to say about Coupa. There was only one one time that we couldn't figure out why a PO# wasn't reflecting right and we kept getting emails about a PO# that was denied but it wasn't. Maybe a weird glitch once?

Review Source: Capterra
 

Jessica from Celebration Church

March 2018

March 2018

Does what it needs to

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

That i can use the punchouts to directly order rom stores that link to it. It makes it way easier and takes away other steps for me

Cons

It's hard to search, right now i can't search to find items i have approved other than the administrator.

Review Source: Capterra
 

shetal from MS Corp

February 2018

February 2018

simple and user friendly expense management software

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

mobile app, automatic mileage calculations, streamlined approvals, inbuilt analytics

Pros

Coupa makes reimbersement of employee expenses a breeze. Credit card Transactions can be automatically loaded.Coupa expenses Mobile app comes with voice capture capability. The expenses approval workflows are streamlined. Expenses policies can be changed easily. Based on the expenses history and other industry data, coupa flags each expense on a frugal meter thus encouraging employee to spend less.

Cons

Coupa needs to be integrated with ERP for accounting and payments. Sometimes this is a pain as there can be integration issues.

Review Source: Capterra
 


February 2018

February 2018

Most modern platform with some downfalls

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Modern and simple platform that blows most competition out of the water. Frequent releases and a good portal for customer suggestions and knowledge forums. Handles complex workflows and hierarchies relatively well.

Cons

Their "super" search bar is terrible. Like, the worst search bar I've ever used. No matter how well we tagged items, it would never find them. It was basically useless. Thankfully our users primarily use punch-out catalog. They also don't support IF/THEN statements in much of the platform. That makes certain workflows impossible or extremely tedious.

Review Source: Capterra
 

siva from Computer Networking

January 2018

January 2018

Intuitive and stream lined invoice automation

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

With Coupa invoicing, your Account payables can handle less paper, reduce errors and decrease the invoice processing times drastically.With Coupa Invoicing, electronic invoices flow into the system from the suppliers, are automatically matched to a PO or contract (two-way or three-way matching), channeled for approval, and then routed for payment. The entire automated invoicing process is electronic for 100% accuracy. With Coupa invoicing one can Strengthen supplier relationships, use resources more effectively, capture early payment discounts, increase compliance, and reduce business risk. Suppliers will love Coupa, because they can monitor the status of their invoice online via a self service portal. There are multiple ways invoices will be processed in Coupa invoicing Viz via supplier portal, Emailed invoices to Accounts Payables etc. Coupa invoicing has automated invoice matching and tolerances capability, supplier actionable notifications, mobile friendly app.

Cons

Coupa cannot handle accounting. It needs to be integrated with an accounting software or Enterprise Resource Planning tool.

Review Source: Capterra
 

siva from BJCS / Computer Networking

January 2018

January 2018

Fantastic Procurement Solution

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Spend analysis, self service procurement, touchless purchase orders etc

Pros

Coupa is the next generation state of the art procurement software. Coupa can be easily integrated with most Enterprise Resource Planning packages available in the market. Coupa provides ready to use Application Program Interfaces (API) to integrate with various ERP packages.
Coupa provides robust spend management tools. We could control and analyze our spend. The user experience is great. Most end users will appreciate the application.

Cons

Coupa procurement does not include Procurement Analytics. You need an additional license for the Coupa procurement analytics. Coupa cannot handle accounting part, hence you must integrate with other Accounting tools or ERP.

Review Source: Capterra
 

John from Roland Park Day School

January 2018

January 2018

Modern portal with some caveats

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Modern look and feel. Constantly updating the product. Lots of functionality related to end-to-end procurement. Some promising features in the upcoming road map.

Cons

Rigid rules and hierarchy structure. No conditional logic support. Vendor overpromises, underdelivers. Universal search bar is terrible.

Review Source: Capterra
 


December 2017

December 2017

Positive experience with processing expenses

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

The software allowed for some additional options in our expense reporting policy and for a reduction in training costs

Pros

The software is easy to use and very intuitive. There is minimal training needed and fields are very clear. The computer based login ties into the mobile receipt capture with no issues and corporate card transactions prepopulate expense reports.

Cons

There is no way to decline an individual piece of the expense report. The expectation for the user to understand the full reimbursement policy of the company may be to high. There is no built in calculation to reduce a reimbursement by type selected.

Review Source: Capterra
 

Leilani from Cylance Inc.
Number of employees: 501-1,000 employees Employees number: 501-1,000 employees

June 2017

June 2017

User friendly

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

easy to submit for invoicing

Pros

Once trained, it is pretty easy to use. The software is user-friendly and is personalized to each user. Easy to keep track of orders. I also like how you can communicate with other internal users.

Cons

There are a lot of email notifications that are sent out, which can sometimes cause confusion. Also, it can be organized a better way so it can be easier to navigate.

Review Source: Capterra
 

Valerie from Five9
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

October 2016

October 2016

Events Coordinator Using Coupa

Ease-of-use

Functionality

Product Quality

Customer Support

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Support

I find Coupa to be very easy and straightforward. I do find that I have difficulty editing when I need to go back. It seems I have to delete the entire Coupa that I submit when I need to make a change, and end up starting from scratch.

Pros

It is quick and easy to use.

Cons

I find that it is difficult to make edits to the coupas after I have submitted them. I also think that the feature to alert the people who need to approve the Coupa, is lacking. Even if I put a date that I need the Coupa by, I feel like it doesn't register enough with the people who need to approve it. Maybe have some reminders?

Advice to Others

no.

Review Source: Capterra
 

bobby from isdc

October 2016

October 2016

great for purchasing

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

great tool for corporate purchasing. helping keep expenses down and optimizing supply chain. love it.

Review Source: Capterra
 

Scott from Sprouts Farmers Market

April 2016

April 2016

Best in Breed

Ease-of-use

Product Quality

Customer Support

Ease-of-use
Usability
Product Quality
Quality
Support

Easily one of the most user friendly P2P systems on the market. If you're looking for high adoption rates from your user group, this is the tool for you. The platform is highly, yet easily configurable regardless of the industry you're in (Grocery Retail for me). Majority of the configuration is done through CSV files by the on-site Admin so there's little downtime in waiting for your off-site service provider to add items, build vendors, perform system maintenance. Con is that you need a stable ERP to really take advantage of all of the functions.

Review Source: Capterra
 

Christian

April 2014

April 2014

Extremely easy to use, reports have very relevant information, great value

Product Quality

Product Quality
Quality

I have been using Tripscanner for some time and have found it extremely easy to use, the reports are very easy to understand and have very relevant information. It took me almost no time to get set up and start using the service. It is a great value, as the price is very low, yet it gives you very valuable information and it can also save you money on hotels, car rentals.

Review Source: GetApp
 

Karen Ong

March 2014

March 2014

Awesome for small businesses!

Product Quality

Product Quality
Quality

TripScanner is perfect for small businesses that don't have the bargaining power to negotiate deals with corporate travel providers. Now, my employees can book their flights and hotels from practically any website and TripScanner makes sure that all their trips are within the company policy.

Pros

Easy to use

Review Source: GetApp
 

Empiria

March 2014

March 2014

A quick and easy way for me to manage travel expenses!

Product Quality

Product Quality
Quality

TripScanner has been an excellent way for me to help manage my company's travel expenses and policies. I've been using TripScanner for a few months and am impressed by the comprehensive reporting and ease of use. I previously had some issues with high travel costs caused by employees not adhering to our policies, but now I receive real time alerts if they go out of policy and can correct the situation immediately. Also with the Low-Price Scanner feature we have been able to spot deals and save money on hotels.

Pros

Quick and easy to setup. Real time reporting. Very easy for my employees to use.

Review Source: GetApp
 

Michael Reich

March 2014

March 2014

Useful app, love the low price scanner

Product Quality

Product Quality
Quality

We started using tripscanner very soon after it's beta launch. They've been very responsive to our feedback and they have added a bunch of new stuff since then. They recently added a tool that checks for lower prices after you've booked a hotel so that you can re-book and save a few bucks.

Pros

Easy to use
Useful alerts and reports

Cons

Could not yet scan some foreign language booking receipts

Review Source: GetApp
 

Charles from Constellation Pharmaceuticals

July 2009

July 2009

Implementation of COUPA in Biotech Environment

Ease-of-use

Product Quality

Customer Support

Ease-of-use
Usability
Product Quality
Quality
Support

Worth the money for the amount of time and energy that this system saves any small to medium sized organization.

Pros

Very helpful in small dynamic start-up environment. Alleviates headaches of ordering, receiving, and AP.
Scientists can concentrate on their labwork instead of worrying about whether something has been ordered.
Easy to use.
Customer Service is quick and helpful.

Cons

System could be more customizable

Review Source: Capterra
 

Lynne from Neediest Kids, Inc.

July 2009

July 2009

Coupa's e-Procurement Solution Helps Students in Need

Ease-of-use

Product Quality

Customer Support

Ease-of-use
Usability
Product Quality
Quality
Support

I highly recommend Coupa as an e-Procurement solution. Once you get the hang of it, it's really quite easy. And, once you do, your organization's work flow will be enhanced forever.

The most amazing part is to be able to take immediate advantage of Coupa's incredible new features, such as iRequest. Coupa is not a static company, and they are constantly updating features.

Coupa's team provides personalized service and lots of 'hand-holding'. They listen well to our needs. And, our students in need in the Washington, D.C. area are better served as a result

Coupa has helped transformed us into a 21st century organization with streamlined operations that enable us to stretch our donor dollars and help more students in need.

Pros

Neediest Kids is a nonprofit organization that works with 8 area school systems in the Greater Washington, D.C. area. We provide emergency funds to these school systems to purchase the basics - new clothes, school supplies, medical or dental care, eye exams and glasses, and more - so students (K-12) can stay in school and thrive.

Coupa's system has moved Neediest Kids from a traditional paper-based system of authorizations and receipts with school professionals spending their own time to shop for items for their students in need. We operate now through a web-based process of issuing POs that go directly to vendors with products shipped directly to school professionals. Thus, we have efficient purchasing, streamlined requests to vendors, real-time product and budget tracking, invoice reconciliation, and more.

It's fast...it's internet fast!

Cons

There are always a few tweaks that could happen here and there, but we get 95% of what we need!

Review Source: Capterra
 

Darrel from Archdiocese of St. Louis

July 2009

July 2009

St Louis Archdiocese

Ease-of-use

Product Quality

Customer Support

Ease-of-use
Usability
Product Quality
Quality
Support

I would strongly recommend including Coupa when you evaluate e-procurement systems for your organization.

Pros

Coupa has helped to transform the St Louis Archdiocese to a more streamlined process. The Coupa tool is easy to use, streamlines the procurement process and eliminates the paper flow that was slowing down invoice payment.Coupa was also easy to implement when compare to other e-procurement tools.

Cons

No cons to report. Coupa has exceeded our expectations.

Review Source: Capterra
 
 
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