# Capture Expense Software Reviews, Demo & Pricing - 2026 > Review of Capture Expense Software: system overview, features, price and cost information. Get free demos and compare to similar programs. Source: https://www.softwareadvice.com/accounting/expenseonce-profile --- [Home](https://www.softwareadvice.com/) / [Expense Report Software](https://www.softwareadvice.com/accounting/expense-management-comparison/) / Capture Expense Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview # Capture Expense 2026: Benefits, Features & Pricing Wondering if Capture Expense is right for your organization? Our Expense Report Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - User Reviews ## Overview Capture Expense 4.9 [(23)](https://www.softwareadvice.com/accounting/expenseonce-profile/#reviews) Pricing Starting at £6.00 per month ### About Capture Expense Managing employee expenses shouldn't mean chasing receipts, wrestling with spreadsheets, or waiting weeks for reimbursements. Capture Expense is built for finance managers, controllers, and HR teams who want to take back control of spend without adding complexity for their employees. At its core, Capture Expense embeds conversational AI into the tools your teams already use every day, including WhatsApp, Microsoft Teams, and Slack. Employees can submit expenses by simply sending a photo of their receipt or typing a quick message, with no additional app to download or learn. The system automatically extracts receipt data, raises the claim, and routes it through your approval workflow. For finance and operations teams, Capture Expense provides real-time visibility across all spend, automated multi-level approval workflows, smart audit rules that auto-approve or escalate claims based on your policies, and a Finance Copilot that generates custom reports in seconds through a simple conversational interface. Key capabilities include receipt capture and OCR, vehicle mileage tracking with distance API and carbon reporting, credit card reconciliation via Open Banking, business expense ca... rds with per-user spend controls, travel management with time-based subsistence rates, and global spend support across 100+ currencies. Capture Expense integrates with 50+ platforms including Xero, Sage, QuickBooks, and leading payroll and HR systems, so approved expenses flow straight through to reimbursement with no manual re-entry. Customers typically see a 75% reduction in time spent on manual processes, a 60% drop in repetitive admin, and savings of 44% on out-of-pocket expenses. One customer saved £6,000 in VAT reclaim in the first year alone. Capture Expense is HMRC recognised, Cyber Essentials Plus accredited, and backed by Payroll Software and Services Group (PSSG). Recognised with Software Advice Most Recommended and Best Customer Support 2026, and Capterra Best Value and Best Ease of Use 2026. Supported by a dedicated onboarding and customer success team from day one. Suitable for SMEs, enterprise organisations, public sector bodies, health organisations, and charities, with flexible pricing to suit your scale. Wondering if Capture Expense is right for your organization? Our Expense Report Software selection experts can help you in 15 minutes or less. ## Capture Expense User Interface ## Popular Capture Expense Alternatives Main Product Capture Expense 4.9 [(23)](https://www.softwareadvice.com/accounting/expenseonce-profile/#reviews) Ratings Breakdown - 4.87Ease of use - 4.78Value for money - 4.87Customer support - 4.70Functionality Pricing Starting at £6.00 per month Get Price Alternative Product [webexpenses](https://www.softwareadvice.com/accounting/webexpenses-profile/) 4.5 [(1105)](https://www.softwareadvice.com/accounting/webexpenses-profile/reviews/) Ratings Breakdown - 4.41Ease of use - 4.44Value for money - 4.44Customer support - 4.37Functionality Pricing Available upon request Get Price Alternative Product [SAP Concur](https://www.softwareadvice.com/accounting/sap-concur-profile/) 4.3 [(2252)](https://www.softwareadvice.com/accounting/sap-concur-profile/reviews/) Ratings Breakdown - 4.06Ease of use - 4.11Value for money - 4.10Customer support - 4.24Functionality Pricing Starting at $7.00 per month Get Price Alternative Product [Expensify](https://www.softwareadvice.com/accounting/expensify-profile/) 4.5 [(1339)](https://www.softwareadvice.com/accounting/expensify-profile/reviews/) Ratings Breakdown - 4.46Ease of use - 4.34Value for money - 4.17Customer support - 4.42Functionality Pricing Starting at $5.00 per month Get Price Alternative Product [Zoho Expense](https://www.softwareadvice.com/accounting/zoho-expense-profile/) 4.6 [(1208)](https://www.softwareadvice.com/accounting/zoho-expense-profile/reviews/) Ratings Breakdown - 4.57Ease of use - 4.59Value for money - 4.46Customer support - 4.50Functionality Pricing Starting at $3.00 per month Get Price Alternative Product [QuickBooks Online](https://www.softwareadvice.com/product/393202-QuickBooks-Online/) 4.3 [(8464)](https://www.softwareadvice.com/product/393202-QuickBooks-Online/reviews/) Ratings Breakdown - 4.24Ease of use - 4.16Value for money - 4.00Customer support - 4.27Functionality Pricing Starting at $38.00 per month Get Price ## Capture Expense Pricing and Plans Starting price: £6.00 per month Free Trial Free Version Business £6.00 usage based, per month Plan includes: - Mileage calculator - Receipt inbox - Receipt scanning - Advanced approval - Multi-currency - Smart scanning - Card reconciliation - Project tracking Enterprise Pricing available upon request Plan includes: - Mileage calculator - Receipt inbox - Receipt scanning - Advanced approval - Multi-currency - Smart scanning - Card reconciliation - Project tracking - Single sign-on - ERP integration Read More Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## Capture Expense Features - Popular features found in Expense Report Accounting Integration Audit Trail Automated Receipt Matching Compliance Management Corporate Card Expense Claims Mobile Receipt Upload Multi-Currency Reimbursement Management Spend Control - More features of Capture Expense Access Controls/Permissions Accounting Activity Dashboard Activity Tracking Ad hoc Reporting AI Copilot Alerts/Notifications API Approval Process Control Approval Workflow Audit Management Billable & Non-Billable Hours Budget Control Carbon Emissions Calculations Categorization/Grouping Configurable Workflow Credit Card Management Customizable Reports Customizable Templates Data Collection Data Import/Export Document Storage Duplicate Detection Electronic Payments Emissions Monitoring Employee Self Service Environmental Compliance ERP integration Expense Tracking Financial Analysis Financial Management Generative AI Greenhouse Gas Tracking Invoice Processing Machine Learning Mileage Tracking Mobile Access Mobile App Multi-Language Natural Language Processing Online Booking Optical Character Recognition Policy Management Prepaid Cards QuickBooks Integration Real-Time Analytics Real-Time Data Real-Time Monitoring Real-Time Notifications Real-Time Reporting Real-Time Updates Receipt Management Reminders Reporting/Analytics Reporting & Statistics Role-Based Permissions Rules-Based Workflow Secure Data Storage Single Sign On Spend Analysis Third-Party Integrations Time & Expense Tracking Timer Transaction History Travel Management User Management ## Capture Expense Integrations QuickBooks Online Integration rated undefined from -1 review Unit4 ERP Integration rated undefined from -1 review Xero Integration rated undefined from -1 review NetSuite Integration rated undefined from -1 review QuickBooks Online Advanced Integration rated undefined from -1 review AccountsIQ Integration rated undefined from -1 review See all 22 integrations ## Capture Expense User Reviews Overall Rating 4.9 Ratings Breakdown 5 91% 4 9% 3 0% 2 0% 1 0% Secondary Ratings Ease of Use 4.9 Value for money 4.8 Customer support 4.9 Functionality 4.7 Have you used Capture Expense and would like to share your experience with others? ES Eleanor S. Verified reviewer Financial Services 11-50 employees Used weekly for less than 6 months Review source Reviewed May 2025 Excellent Customer Service 5 A very easy process from start to finish. Would highly recommend to the other businesses. Very friendly and helpful customer service. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: \[sensitive content hidden\] were fantastic in the set up process ensuring everything went very smoothly from start to finish. Cons: A great product and nothing that we have come across to date that we do not like. All users are very happy as well. Reasons for choosing Capture Expense Much more user friendly and automated. Ease of sending in receipts Reasons for switching to Capture Expense Did not integrate with our new accounting system. Vendor Response Hi Eleanor Thank you for the fantastic review. We're really pleased to hear the setup went smoothly and that the team made a strong impression. We’re here if you need anything and really appreciate you recommending us to others. Best, James Replied May 2025 Read More YB Yaima B. Verified reviewer Higher Education 51-200 employees Used monthly for less than 12 months Review source Reviewed June 2025 ASC Capture Expenses 5 Brilliant, the best system I have used in terms of structure, user friendly, reports, all of it works really well. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: How user friendly it is, very sharp and clear screens. We have received feedback from users, all of them positive which is unheard of. Cons: Nothing yet! I think it is an excellent system. I would like to keep up to date with developments within the Capture business to see which other areas we may work in partnership to automate processes as ASC. Reasons for choosing Capture Expense User friendly, presentation and communication with provider Read More SB Scott B. Verified reviewer Education Management 201-500 employees Used weekly for less than 2 years Review source Reviewed June 2023 Great system overall 4 We have generally felt for staff expenses and as a result how us needing to strongly check claims that Capture Expense has delivered a great system with the fundamentals being at hand which is also bespoke to us, so the system/development is more flexible that your average provider - \[sensitive content hidden\] himself was great at developing the product and showing how to use it - we are looking at implementing a bespoke credit card feature and hope we have a similar experience with that too when we get some time to sink into it. Ratings Breakdown 4 Ease of use 4 Value for money 4 Customer support 4 Functionality Pros: Mileage tracker bespoke set up, ability to have many members in the group, ease of use for claimant and administrator, ability to follow on with the set up by adding new academies admin's end as well as adding categories etc, approvals are easy, expense uploads into a separate finance system are easy, reasonably priced, leaders/heads can see a console view of their staff and what has previously been claimed, updates pending/able to be implemented, we use 2 different finance softwares and both marry up with with CE - generally a well-rounded system Cons: There has been the odd bug in the system which needed reporting such as mileage not calculating properly or a different vehicle defaulting, audit trail isn't the best. Reasons for choosing Capture Expense CE was able to make the software more bespoke to us and was more reasonably priced Reasons for switching to Capture Expense PSF at the time realistically only had a very DIY/manual system and with the strictness of claims we had to have an excel sheet system which a lot of people didn't like albeit was necessary to show good stewardship of financial resources - even then it meant someone had to manually input all claims thereafter - so we wanted a system that could work out mileage itself and upload expenses which we got Read More JZ Jean Z. Verified reviewer Machinery 51-200 employees Used daily for less than 6 months Review source Reviewed November 2024 Best expense management tool there is! 5 We highly recommend Capture Expense for any company still currently managing expenses manually. Whether start-ups or corporates, you will only discover what you are missing out on once you try it. Our overall experience was top notch, from discovering the solution to onboarding the team and integrating with our ERP. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: Super easy to use interface, includes all 8 currencies we use for our international business, intuitive new AI feature such as the WhatsApp integration, simple onboarding for our entire team almost on our own, saved us tons of efforts and time when looking back at manual expense management. Cons: The fast that we did not discover it sooner. Reasons for choosing Capture Expense Easy to use, includes all features, integrates with our ERP. Read More CS Caroline S. Verified reviewer Aviation & Aerospace 51-200 employees Used weekly for less than 6 months Review source Reviewed August 2024 Capture Expense 5 Great! from demo to getting the software up and running, Capture will do exactly what we need it to do and more! Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: Very intuitive system, which will help massively in making sure that our expense policy is adhered to. When configuring the system, the development and sales team have been there every step of the way and even developed some bespoke features for us. Cons: No complaints to speak of, really happy at the moment. Reasons for choosing Capture Expense User friendly, not all expense software have an app, but Capture does. Read More PK Pavan K. Verified reviewer Non-Profit Organization Management 11-50 employees Used weekly for less than 6 months Review source Reviewed June 2025 Amazing Onboarding Experience with \[sensitive content hidden\] 5 \[sensitive content hidden\] was so patient with explaining the use, setting up and fixing issues so promptly. Ease of use once you know what to do from admin user perspective. \[sensitive content hidden\] made the whole experience seamless and easy, super helpful! Ratings Breakdown 4 Ease of use 5 Value for money 5 Customer support 4 Functionality Pros: Ease of use for end user online and app. Xero integration. Carbon data. Great automated finance tool Cons: Tedious to add Analysis Segments to Tags. Having to set up different organisation for multiple currencies, default currency being GBP. Read More LH Liz H. Verified reviewer Sports 11-50 employees Used weekly for less than 6 months Review source Reviewed October 2025 Excellent onboarding experience 5 We had absolute the pleasure of working with \[sensitive content hidden\] for our onboarding. She was extremely helpful, patient and explained how things worked. She was extremely efficient in answering all our queries by email and over the many team calls. She explains everything and understood all our questions and concerns. We could tell she was an expert! She was so encouraging also and gave us valuable advice from the very start. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: Ease of use and how it makes claiming expenses and approving expenses so much easier for employees and Finance team. Cons: We have not come across anything yet that we do no like about capture Expense. We have only used it for one month. Read More LW Lyndsey W. Verified reviewer Security and Investigations 51-200 employees Used daily for less than 6 months Review source Reviewed May 2025 Detertech and Capture Expense 5 \[sensitive content hidden\] was a great help while setting everything up, she was always responsive when emailed and nothing was too much trouble Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: Easy to use for all abilities across the company Makes life easier in the account department Cons: Set up was hard due to our coding and categories but \[sensitive content hidden\] was there to help and advise how to put things into place Read More KE Katie E. Verified reviewer Media Production 11-50 employees Used daily for less than 6 months Review source Reviewed February 2025 Happy Customer! 5 From the initial set up to going live, it has been such a straighforward process and having constant support from \[sensitive content hidden\] has made it a great experience. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: The team have been extremely helpful, in particular \[sensitive content hidden\] who has been so thorough and efficient. Cons: We have not come across anything we dont like to date. Read More LM Lauren M. Verified reviewer Renewables & Environment 51-200 employees Used daily for less than 6 months Review source Reviewed February 2025 Easy and Supportive 5 Faultless and easy, thank you for al your support. \[sensitive content hidden\] were just incredible support to us here at Source. Ratings Breakdown 5 Ease of use 5 Value for money 5 Customer support 5 Functionality Pros: Capture is easy and simple, not confusing at all - just what you need when your busy submitting lots of expenses, the system does all the hard work for you! From a HR perspective it really empowers our employees to easily manage busy workloads, and being able to submit expenses on the go! Cons: I would advise they get some more interactive demos they can issue out, like recordings of how to use the system, their demos were immense - but to have something recorded for employees to look back on would be useful. Read More Showing 1 - 10 of 23 Reviews Load More Reviews ## Other Top Recommended Expense Report Software [Sage Intacct](https://www.softwareadvice.com/accounting/intacct-accounting-profile/) **4.3** (687) Recently recommended **455** times [Emburse Expense Professional](https://www.softwareadvice.com/product/392187-Certify-Travel-Expense-Management/) **4.7** (1284) Recently recommended **263** times [Tradogram](https://www.softwareadvice.com/scm/tradogram-profile/) **4.5** (109) Recently recommended **125** times [Rippling](https://www.softwareadvice.com/hr/rippling-profile/) **4.9** (4818) Recently recommended **115** times Stuck Between Options? 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