Paymo 2026: Benefits, Features & Pricing

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Overview
User Interface
Pros and Cons
Popular Alternatives
Pricing and Plans
Features
Integrations
User Reviews
Popular Comparisons

Overview

Paymo

4.7

(686)

FrontRunner 2026

Pricing

Starting at $5.90 per month

About Paymo

Paymo is a work and project management software for small teams of up to 20 people. This solution supports remote work and offers project planning, resource scheduling, team collaboration, file proofing, time tracking, and project invoicing within a single suite.

Its project management features enable you to create projects, add tasks with multiple assignees, and save them as a template for later use. Then, you can monitor the project progress (time tracked vs. initial budgets) and manage work through one of the four different task views: List, Table, Board, Calendar, and Gantt Chart.

Paymo also has a built-in timer, desktop and mobile apps, and accurate timesheets that provide a window into your productivity. Data can be exported later as time reports and shared with your clients for extra transparency.

The project accounting functionality to track expenses, create automated client invoices, transform proposals into projects, and get paid online will serve you well in keeping your financials close and making sure you get paid on time.

Paymo offers three paid plans and a free plan as well.

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Paymo User Interface

Popular Paymo Alternatives

Main Product

Paymo

4.7

(686)

Ratings Breakdown

4.58Ease of use
4.57Value for money
4.66Customer support
4.47Functionality

Pricing

Starting at $5.90 per month

Get Price

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Paymo Pros and Cons

We analyzed 686 verified reviews for Paymo to find out what actual users really think.

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Comprehensive Project Organization Tools

Paymo offers a robust set of project management features, including Gantt charts, custom workflows, templates, and multiple viewing options. The platform supports collaboration, file sharing, and project tracking for teams of all sizes, helping users organize tasks and manage projects efficiently.

Paymo Pricing and Plans

Starting price: $5.90 per month

Free Trial

Free Version

Free

$0.00

per user, per month

Plan includes:

Unlimited Time Tracking
Unlimited Invoices
Projects
Clients (limited to 3)
Tasks (limited to 50)
Task Views
Static Time Reports
Desktop & Mobile Apps
Guest Access

Starter

$5.90

per user, per month

Plan includes:

Everything in Free Plan
Clients (limited to 6)
Tasks (limited to 300)
Project Templates
Unlimited Estimates & Expenses
Integrations
In-App Tech Support
25GB Storage

Small Office

$10.90

per user, per month

Plan includes:

Everything in Starter Plan
Unlimited Clients
Unlimited Tasks
Recurring Tasks
Meta Kanban Board
Live Time Reports
Active Timers
Proofing & Versioning
50GB Storage

Business

$16.90

per user, per month

Plan includes:

Everything in Small Office Plan
Free Onboarding & Training
Employee Scheduling & Workload
Employee Leave Management
Gantt Charts
Portfolio Gantt Chart
Priority Support
Online Remote Assistance
500GB Storage

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Paymo Features

Popular features found in Task Management
Assignment Management
Collaboration Tools
Commenting/Notes
Deadline Management
Dependency Tracking
Prioritization
Project Tracking
Resource Management
Task Editing
Time Tracking
To-Do List
Workflow Management
More features of Paymo
Access Controls/Permissions
Accounting
Activity Dashboard
Activity Tracking
Agile Methodologies
Alerts/Notifications
API
Approval Process Control
Automatic Time Capture
Bar Chart
Billable Items Tracking
Billable & Non-Billable Hours
Billing & Invoicing
Budget Management
Calendar Management
Capacity Management
Client Portal
Clock In/Out
Color Codes/Icons
Communication Management
Contact Database
Credit Card Processing
CRM
Customizable Branding
Customizable Invoices
Customizable Reports
Customizable Templates
Dashboard
Document Management
Document Storage
Drag & Drop
Due Date Tracking
Employee Activity Monitoring
Employee Scheduling
Employee Time Tracking
Estimating
Expense Tracking
File Management
File Sharing
File Transfer
For Small Businesses
Gantt/Timeline View
Goal Setting/Tracking
Hourly Billing
HR Management
Invoice Creation
Invoice History
Invoice Management
Invoice Processing
Kanban Board
Leave Tracking
Marketing Calendar
@mentions
Milestone Tracking
Mobile Access
Mobile App
Multi-Currency
Multiple Billing Rates
Multiple Projects
Online Invoicing
Online Payments
Online Time Tracking
Payment Processing
Percent-Complete Tracking
Performance Metrics
Planning Tools
Portfolio Management
Productivity Tools
Progress Tracking
Project Billing
Project Costing
Project Management
Project Planning
Project Planning/Scheduling
Project Scheduling
Project Templates
Project Time Tracking
Project Workflow
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Recurring/Subscription Billing
Recurring Tasks
Reminders
Remote Access/Control
Remote Support
Reporting/Analytics
Reporting/Project Tracking
Reporting & Statistics
Resource Allocation & Planning
Resource Scheduling
Search/Filter
Single Sign On
Spreadsheet View
Status Tracking
Sub-Task Management
Tagging
Task Board View
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Team Collaboration
Templates
Third-Party Integrations
Time Clock
Time & Expense Tracking
Timeline Management
Timer
Timesheet Management
Time Tracking by Client
Time Tracking by Project
Time Zone Tracking
Traditional Methodologies
User Management
Vacation/Leave Tracking
Version Control
Visualization
Web-based Deployment

Paymo Integrations

Google Calendar

Integration rated 4.2 from 12 reviews

Slack

Integration rated 4.7 from 11 reviews

Xero

Google Drive

Jotform

QuickBooks Online

See all 14 integrations

Paymo User Reviews

Overall Rating

4.7

Ratings Breakdown

72%

24%

Secondary Ratings

Ease of Use

4.6

Value for money

4.6

Customer support

4.7

Functionality

4.5

Marianela F.

Verified reviewer

Chemicals

51-200 employees

Used weekly for less than 2 years

Review source

Reviewed March 2023

Paymo represents agility in the execution of projects and quality assurance.

Paymo is an effective platform, which does not require a learning curve on the part of the people who use it, in addition to the fact that many business rules associated with the execution of projects are already implemented. On the other hand, we have visibility for the prioritization of tasks, the notification to the participants of each activity, and in general, Paymo can grow based on the needs and projects that our organization can handle.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

Paymo focuses on providing a simple and efficient platform, with the implementation of those functionalities that really generate value, in addition to offering a fairly complete Dashboard for generating reports and useful information for stakeholders. With Paymo we keep our work team focused, in addition to having the mobile APP to be able to record progress directly from where we are, in real time, and notify about progress. People and users can work on more than one project at the same time and each of them knows the tasks they must perform, the times in which they want the activities to be completed, as well as being able to attach support information.With Poymo we can register with the Timer option the work dedicated to each activity and in this way we can give greater visibility to the Project Management.

Cons:

Paymo has demonstrated that it meets the objectives of any project, and they are precisely: being able to offer visibility for the fulfillment of each and every one of the tasks, also guarantees that team members have delivery dates at hand and can report the advances, considering the participation of multiple projects, however, it may be that for more complex projects in which team management, use of tools and acquisition of supplies for execution are required, project managers require other complementary tools such as sheets calculation to manage what we cannot detail from the software itself, however this does not apply to all projects and may or may not be a limitation in many service areas related to traditional activity tracking.

Reasons for switching to Paymo

We started with a trial with Paymo and it has shown effectiveness and easy adoption.

Tichaona Redemptor R.

Verified reviewer

Information Technology and Services

2-10 employees

Used weekly for less than 12 months

Review source

Reviewed February 2024

Paymo is designed to meet the needs of small and medium-sized businesses

My overall experience with Paymo is that it is a useful and comprehensive software for managing projects, time tracking, invoicing, and billing. It has many features that can help freelancers and small businesses to plan, execute, and deliver their work efficiently and accurately.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Paymo helps you automate your invoicing process by setting up recurring invoices, late payment reminders, and thank you notes.

Cons:

It does not have a native mobile app, only a web app that is not very responsive on small screens.

Reasons for choosing Paymo

as a software tester. I am eligible to test out as much software as i can in order to get the best for any business or cooperation.

Reasons for switching to Paymo

as a software tester. I am eligible to test out as much software as i can in order to get the best for any business or cooperation

Frank v.

Verified reviewer

Marketing and Advertising

2-10 employees

Used unspecified for less than 2 years

Review source

Reviewed July 2019

Constantly improving

Previously 4

Flexible and suitable for a lot of different projects. We gained a lot of insight through the visual data overviews. Tool is constantly improving: new features, upgrades, interface changes for the better. The customer service was friendly and personal. Paymo and DataFeedWatch are my two favorite customer teams. Definitly recommended!

Ratings Breakdown

Ease of use

Previously 5

Value for money

Customer support

Functionality

Pros:

- Great, flexible project management tool - perfectly scalable - a lot of features and handy shortcuts (saved project lists etc.) - provides a lot of insights per project and client - Very friendly and personal customer service. - Good value for the money

Cons:

- Clients did not always get the tool instantly. But recent UX changes could make it easier for them - Communication with colleagues could get a bit chaotic, takes some time to implement in the workflow. - A lot of features requires good knowledye whats the best way to use the tool, so definitly assign someone to create a team workflow.

Reasons for choosing Paymo

Pricing and UX

Verified

Reviewer

Marketing and Advertising

2-10 employees

Used daily for more than 2 years

Reviewed April 2024

I found Paymo and never looked back

I love it! I recommend this to those who are looking for easy to manage and straightforward platform for time, project, and task management and invoicing.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

I love the ease of use and how the features suit all my needs (tasks management, time tracking, invoicing, project management, time reports). It’s super user-friendly and pretty straightforward.

Cons:

Top of mind room for improvement would be the Time Reports view. I hope when I archive reports, it won’t appear on the sidebar anymore. It just seems to cluttered seeing everything there. What I’m doing is filtering but I hope there’s a fixed solution there.

Reasons for switching to Paymo

It’s just so much simpler with Paymo and easier for me to navigate.

Jelena J.

Verified reviewer

Information Technology and Services

Self-Employed

Used daily for more than 2 years

Review source

Reviewed July 2020

My time and sanity saver!

I've increased my productivity with Paymo's Kanban board view, combined with Table view, and saved TONS of hours on admin, invoicing, timesheets, client and project management. Just this time saving alone pays off the monthly subscription. Sanity and nerves saving is the bonus! :) Why? Because Paymo helped me maintain good client relationships, timesheet transparency and great records&data representation for a client. So when a client comes up with a random question about a specific task, Paymo's records make finding (and presenting) a specific information or record so much easier, transparent and more reliable.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Paymo has been a lifesaver in many business management areas: project management, client management, time tracking, accounting. With built-in budgeting, time tracking, expense tracking, estimate calculations, professional invoicing and getting paid online (and on time!), different project 'views' (list, table, board for kanban, gantt), extensive filters, dashboard and insights, resource scheduling, live time reports, client portal - and all that in one app - it's a sanity saver! One of the things I also personally quite appreciate is the professional and clean look of the invoices (and how easy it is for clients to pay them online). With a click of a button, you can add the unbilled time/fees for a specific time period and/or projects to an invoice. Paymo does all that heavy admin stuff for you and it has saved me a lot of time! Cherry on the top: all invoice items are presented so neatly and professionally, so that my clients can see exactly everything I've worked on for them and what I'm billing them for, as well as how much time is tracked for each project and task. And Payoneer, in addition to PayPal/Stripe/Authorize.Net payment gateways is a big plus! It's brilliant. The moment I first tried it, I could immediately feel that Paymo is the tool designed for actual freelancers in mind, whether you work on a project basis, or a pay-as-you-go basis. It's not complex, and all the features it has are just *right*. Exactly what I need. And it's getting even better!

Cons:

I wish the app was just a little bit faster, but I read somewhere that they already have this improvement on their roadmap. Still, if you ask me, it's totally worth the wait for every new feature and improvement their team is cooking for us :)

Reasons for switching to Paymo

I used many other project management tools like Asana, Trello, Basecamp, Teamwork, Zoho Projects - but none of them were enough to cover my freelance business needs. Then I first signed up for the Paymo free trial - and I knew it's the one. The main reason I made the switch is the ability to manage it all under one app. Not under separate project management tool, then a separate time tracking tool and a separate invoicing tool. Instead, Paymo keeps all my business data organized neatly in one place, which makes no room for overlaps or confusions.

Vendor Response

Thank you, Jelena <3 Speed improvements are already something that we're addressing. Stay tuned for more goodies such as a task calendar view, improved mobile app with team collaboration features and guest access. Cheers, Marcel

Replied July 2020

Krystle Chanel K.

Verified reviewer

Marketing and Advertising

Self-Employed

Used daily for less than 12 months

Reviewed June 2020

I finally found the one!

It is important to note that Paymo isn't idle in enhancing its software. Not only that, but new features are thoughtful and integrated seamlessly with the tool. I appreciate this because I have used other software that seem to have their priorities mixed up when releasing enhancements; adding things that don't move the needle ahead of things that do.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

After years of using project management software for both myself and companies I've worked for, I found the right tool for the job for my personal, small business as a marketing coach and online entrepreneur. Until I build a team, I'm using Paymo for myself, and other tools are not always price-sensitive for a solo user. I appreciate that Paymo provides an option to pay for one user until I'm ready to grow. A particular feature I was looking for was the option to view all projects on a single Kanban board. In the rare case that I found this option, it was a significant upgrade to acquire. But Paymo offers this and it's super easy to use! Other features I love: - Time-tracking/timesheet: Visual representation of where my time goes. I use the in-app timer every day. - Flexible viewing options: I can easily switch between list, table, board, and Gantt views, with easy to use filters that allow me to see exactly what I want. No custom reports or views need created - which can be time-consuming and inflexible (enterprise tools). - Note: The user experience of the Gantt chart was also what I was looking for. It is drag and drop and allows you to adjust your timeline from within the view. There's so much to love about Paymo! And that is saying a lot coming from someone who has researched and used as many tools as I have - including enterprise solution, Workfront. Paymo is definitely worth giving a try!

Cons:

I wish there was a way to invite collaborators/reviewers like there is in Asana. If I want a coaching client to be able to collaborate, there is no way to do this without paying for another user. This is superficial, but, the name! When I tell people about Paymo, they immediately think it's a financial tool, not a project management tool, based on the name. I would hate for this to hold Paymo back in the market.

Reasons for switching to Paymo

I switched from Asana, Teamwork, and Things. I was looking for a tool with a kanban board option that allowed me to view tasks across all of my projects and I needed a cost-effective tool for someone who is currently solo but building a business. Asana was cost-prohibitive in that I could not pay for a single user, but had to pay for 5 minimum. Also, the kanban board option I was looking for was an additional upgrade for Asana and Teamwork, making these options even more expensive. Additionally, user experience was a factor. Asana generally has a good UI but I just like Paymo better. Teamwork has some work to do in this regard.

Vendor Response

You sure did your researh, Krystle, thank you for the review :) Actually, we're working on an improved client portal with in-app access to guest users, so they can collaborate with you on the same page. This is our #1 priority atm, so stay tuned! As for our name, this goes back more than 10 years when we started out as a time tracking and billing tool. The purpose was to use the app and GET PAID MORE, hence Paymo :) Hope this helps, thank you again!

Replied June 2020

Neal B.

Verified reviewer

Graphic Design

2-10 employees

Used daily for more than 2 years

Reviewed June 2020

Paymo has grown, evolved, and expanded alongside of the needs of our business.

Seriously, everything! I mentioned time tracking earlier but Paymo also does project management, client management, invoicing, estimation, Zapier integration, scheduling, team tasking...and the list goes on and on.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Time tracking is seamlessly integrated into our current designer workflow. This allows us to calculate the actual time spent on the job so clients understand where their money is being spent. It also allows us to identify where we need to increase project costs (9/10 times it's with 'customer correspondence').

Cons:

We've been with Paymo for over 10 years so it was a bit of a kick when they started charging for functionality like Gant Charts. We've always loved the complete 'soup-to-nuts' service that Paymo offered so when certain items were put behind another paywall it definitely stung a bit. ¯\_(ツ)_/¯

Reasons for choosing Paymo

It comes down to 'bread and butter' of time tracking and project management. We've since added Slack and Trello to our ranks, but have never found a better, more cost-effective way of managing our day-to-day operations than Paymo.

Reasons for switching to Paymo

As we expanded our business to include larger, quick-turn clients, we needed a better way to track time spent on projects. We found Paymo and started to implement time tracking and project management. It wasn't long before we were using it for estimating, invoicing, and reporting payroll. Almost a decade later, the platform continues to amaze us with updates and support that we never would have received from other services. We've even had folks join our team from Nike/adidas that say Paymo is something they wish they had at their previous jobs.

Vendor Response

Loved the "(9/10 times it's with customer correspondence)" part, Neal :) Besides Gantt Charts, the Business plan also comes with a Team Scheduling module, 100 GB of storage, and priority support. We found this plan to be more appealing to larger teams, that's why we've decided to include it in a separate plan. What specifically do you need from Gantt Charts, the ability to set dependencies or see task deadlines on a calendar? If it's the latter one, then I have some good news: we're going to launch a task calendar view in the near future, so stay tuned!

Replied June 2020

Betsy L.

Verified reviewer

Marketing and Advertising

Self-Employed

Used daily for less than 2 years

Reviewed March 2024

Paymo - Efficient and Cost Effective!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I use Paymo mostly for time tracking and invoicing, but also for tracking expenses. Paymo makes it a breeze to track my time and then invoice my clients - with one click, all the time I've entered is populated in my invoice and I can even choose to include a summary of my time entry notes if needed. Their Support team is also super responsive and helpful when I've had questions.

Cons:

Nothing! Very happy with this platform.

Reasons for switching to Paymo

Needed something more intuitive with better functionality.

Jessica D.

Verified reviewer

Computer Software

201-500 employees

Used daily for less than 2 years

Review source

Reviewed January 2023

Paymo makes coordinating projects and tasks easy

We have complete control over all of our projects, both active and dormant, which allows us to give our clients nothing but the highest quality results.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The Time-Tracking functionality is what ultimately led us to select Paymo. With Paymo, we can easily keep track of our time spent on each client's and each project's work, as well as generate time reports. When necessary, we can send out invoices that can be paid with PayPal, regardless of whether the customer is a registered Paypal user or not.

Cons:

I wish there were more visual formatting options for estimates and invoices. As a designer, I know how crucial it is to pay close attention to detail, and I'd appreciate it if my bills and estimates reflected that.

Reasons for switching to Paymo

The design is straightforward and simple to use, in my opinion. It's a breeze to make changes to quotes and submit invoices. Since I work in the creative industry, it's crucial that I spend as little time as possible on mundane administrative activities like making payments, and Paymo has been fantastic at making that happen.

Leticia M.

Verified reviewer

Design

2-10 employees

Used daily for more than 2 years

Reviewed June 2020

Our main tool to run the business

We have been working with Paymo for more than 5 years now and over the years we've seen constant improvement with new features. It's a rich feature tool for a low price and it suits our company as no other does, not only in what they offer but in an intuitive and easy-to-use tool. The timer, invoices using the timesheet, team scheduling, sending estimates, all those make the difference in our business and has help us to save and make money.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

The timer is the best feature of Paymo. We search a lot but none of the other tools allows us to easy time our work and bill our clients as Paymo, with an always-visible timer. And the ability to bill our clients with the timesheet completes our process perfectly.

Cons:

It's lacking a client portal, where they have all information about their project and invoices

Reasons for choosing Paymo

The always-visible timer and invoicing with timesheet abilities.

Vendor Response

Time tracking FTW, Leticia - thank you :) I think there's a misunderstanding. The current client portal allows clients to view their invoices. Just be sure to add them as contacts too: https://help.paymoapp.com/en/articles/900000-how-do-i-add-a-contact-to-a-client They can't see the project progress, something that is going to be fixed with the next release of the client portal. That will grant guest users in-app access. This is our #1 priority right now, so stay tuned! Kind regards, Marcel

Replied June 2020

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