QuickBooks Nonprofit Software


QuickBooks nonprofit is an on-premise and cloud-based fund accounting solution for small and midsize nonprofit organizations. Primary features include fund tracking, billing and invoicing, donation letter management, expense management, bank account sync, inventory tracking and reporting.

The solution allows users to track funds in various class categories. Users can sync their bank accounts with QuickBooks to download, track and categorize expenses automatically. Users can collaborate with accountants and teams online. Other features include donor records, compliance management, estimating, 1099 preparation and third-party integrations. It also offers integration with Donor, Paypal and Square.

It is available in a monthly subscription pricing and is compatible with Windows and Mac operating systems. Android and iOS mobile applications are offered with limited feature functionality. Support is offered via phone and email. Other help options include online community, dedicated advisors, FAQs and knowledge base.



97 Reviews of QuickBooks Nonprofit

Overall rating

4.5 / 5 stars

Showing 1 - 20 of 97 reviews

December 2018

Donald from Panthera

Company Size: 51-200 employees

Review Source


Ease-of-use

4 of 5

Functionality

3 of 5

December 2018

Easy to Use - But Limited

Pros

QuickBooks has an excellent, intuitive, easy-to-use interface. The program is consistent across versions in that regard, making it easy to migrate from one version to another.

Cons

The biggest shortcoming of QuickBooks is the fact that it cannot perform consolidations of multiple entities. This forces us to perform manual consolidations, adding much time to the closing process. Also, the foreign currency function is only fair.

December 2018

Noah from City Of Monroe Recreation Dept

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

2 of 5

Value for money

3 of 5

Functionality

5 of 5

December 2018

Promising software held back by a lack of usability

While QuickBooks is a good application for accounting for my church, it is sort of like pulling teeth every time I have to use it.

Pros

Quickbooks Non-Profit has so many features and options to customize the user experience. You can run reports and graph trends using very specific data points.

Cons

The UI is not very navigable and is buggy for the price. The application runs in multiple "windows" on the desktop which all independently respond but are part of a larger application. It makes the interface very frustrating to use most of the time.

December 2018

Anonymous

Verified Reviewer

Company Size: 1 employee

Review Source: Capterra


Ease-of-use

3 of 5

Value for money

5 of 5

Customer support

3 of 5

Functionality

5 of 5

December 2018

The industry leader in small business and church accounting

Using QuickBooks was a no-brainer. We were overseas on a missions assignment and used QB to keep track of our financials. We could save a backup on a shared folder and the secretary in the US could import that back-up into her QB. Thus, our financials remained accountable and accessible by the home church.

Pros

Quickbooks offers powerful reporting options that are customizable.

Cons

It can be difficult to navigate and setup if your business is complicated.

December 2018

William from Gloucester Stage Company

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

5 of 5

Functionality

5 of 5

December 2018

Easy to Set Up, Easy to Use

Pros

Probably the easiest piece of bookkeeping software I've ever used. Everything is intuitive.

Cons

The Online software doesn't seem to work too easily with the Desktop client.

December 2018

Haley from KRCL

Company Size: 2-10 employees

Review Source


Ease-of-use

5 of 5

Value for money

2 of 5

Functionality

3 of 5

December 2018

You probably don't need it

Unless you really need the non-profit specific features, just get Quickbooks premier and choose non-profit as your industry. You'll get some of the customization of the non-profit version and save money.

Pros

It changes some of the standard Quickbooks features to be non-profit specific, like changing invoices to be called pledges and renaming some reports. That can be helpful so everyone (staff, board, accountant, auditor, etc) is on the same page when talking about things.

Cons

Regular Quickbooks is cheaper. If your accountant uses Quickbooks and your organization uses Quickbooks Non-profit, they can't export your data and work on it with their software, they'll have to use yours.

November 2018

Zulkamal from Co.think research and consultancy

Company Size: 2-10 employees

Review Source


Ease-of-use

5 of 5

Value for money

4 of 5

Customer support

2 of 5

Functionality

3 of 5

November 2018

A Great Accounting Solution for A Small Business

Pros

Report on CSV or Excel format can be imported to quickbooks and we could easily use the app even without an accounting background due to its simple and ease interface. Very affordable in price!

Cons

The app does not provide an advance accounting and financial functions. Moreover there is a limitation in listing number of products for inventory purposes.

November 2018

Gil from CACRAO

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

4 of 5

Customer support

5 of 5

Functionality

5 of 5

November 2018

Expertise in a Box

I worked with QB for a non-profit for five years. I had no previous financial or bookkeeping training or experience, but the software guided me well.

Pros

QB made managing the finances of our non-profit easy. I was able to accomplish tasks that I had no previous expertise with.

Cons

The learning curve is steep, if you want to use all the features

November 2018

Shalu from Conestoga College

Company Size: 1,001-5,000 employees

Review Source


Ease-of-use

5 of 5

Value for money

3 of 5

Customer support

4 of 5

Functionality

4 of 5

November 2018

Good and easy to use software for Nonprofit Organisations

Pros

With the help of Quickbooks Nonprofit software, it is easy to enter the data, tracking the donations and preparing reports.

Cons

This is really easy to use as anyone can understand with basic training but need basic knowledge of accounting for using this software.

November 2018

Mohamad from BSICONS

Company Size: 2-10 employees

Review Source


Ease-of-use

5 of 5

Value for money

4 of 5

Customer support

5 of 5

Functionality

3 of 5

November 2018

Non for profit solution is applicable but not clear as other software such as SAGE

Pros

Easy to use
Free of bugs
easy to deploy
low cost to acquire and to use
standard reports
Work around to use NFP by using Classes

Cons

does not have specific features or module to manage the non for profit activities unless we use class for that

November 2018

Aliza from Traner Smith & Co.

Company Size: 11-50 employees

Review Source


Ease-of-use

3 of 5

Value for money

4 of 5

Customer support

3 of 5

Functionality

5 of 5

November 2018

QB nonprofit pros and cons

It is a good software for charitable organization which receives lots of donation from the public.

Pros

It's an accounting software which helps to collect most of the information needed for charitable organization. It has the features to keep track on donor's information (the amount, the date of contributions) and generate giving letters. It helps to save the administration time in processing donations.

Cons

Unfortunately, it only supports charitable organization and not the private foundations. It does not calculate the minimum amount of contribution and the average balance of cash which are needed for tax preparation.

November 2018

Anonymous

Verified Reviewer

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5 of 5

Customer support

5 of 5

Functionality

5 of 5

November 2018

Very helpful

Pros

Software is very helpful and easy to use especially if you don't understand the nonprofit exceptions.

Cons

Can become a little pricey as you build and continue services.

Response from Intuit of Intuit

Replied November 2018

Happy Tuesday, and thanks a ton for reaching out with this review. It's affirming to read the program has been an especially helpful addition to your nonprofit. Since you mentioned price, I want to ensure you're getting the best value available for your organization. Rest assured, there are cost-efficient options in place, and it'd be my pleasure to discuss them with you. My inbox at QBCares@Intuit.com is open, and I have the tools to help. In the meantime, feel welcome to contact the product experts on Facebook (Intuit QuickBooks) and Twitter (QBCares) should you have questions. They're open M-F from 8 a.m. until 10 p.m. EST. Until we chat again, take it easy! Jess, The QuickBooks Team

October 2018

Cecilia from Samburu Girls Foundation

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

5 of 5

Customer support

4 of 5

Functionality

5 of 5

October 2018

Innovative and reliable financial management tool for non-profit organizations

This revolutionary tool changed the way we managed finances. We used to have accounting problems that led to inaccurate project reports. Fortunately, we found this software and have since enjoyed working with it. It helps us to keep record and generate reports when the need arises.

Pros

Non-profit organizations depend on proper management of funds. This tool helps us keep track of donations, expenses and keep our records straight. It is relatively easy to use even for non accountants like me. It comes with customization features to suit the specific needs of non-profit entities.

Cons

It is not free. The basic accounting knowledge is necessary. It should be set up by an accounting professional to avoid any issues. I do not thinks I have any real negative aspect that I don't like about it.

Response from Intuit of Intuit

Replied October 2018

Thanks for reaching out with your review, Cecilia. We're proud to be backing Samburu Girls Foundation, and I'm thrilled Quickbooks is doing its part to keep your organization on track with proper fund management. Please know we've taken care to craft software that's accessible to users of all backgrounds, accounting or not. Spaces like our Resource Center (https://intuit.me/2rI3OKd) were made to help in this aspect, and ensure you have the knowledge to master the program. Regardless, it'd be my pleasure to discuss what cost-efficient options we have for non-profit organizations. My inbox at QBCares@Intuit.com is open, so feel more than free to send me a message at your earliest convenience. Jess, The QuickBooks Team

October 2018

Lynette from Homeless Children's Network

Company Size: 11-50 employees

Review Source


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

October 2018

Easy to Use-Easy to Understand

Pros

The ability to couple this product with Intuit's payroll service allows for the easiest accounting you could ask for. Also, Customer Service goes the extra mile whenever there is an issue. They stay on the line until there is a resolution!

Cons

I don't like being "up-sold". I am content with the product I have and don't need to be constantly bombarded with offers to upgrade.

September 2018

Anonymous

Verified Reviewer

Company Size: 51-200 employees

Review Source: Capterra


Ease-of-use

4 of 5

Functionality

4 of 5

September 2018

Working with Quickbooks

Quickbooks is a very effective software with great advantages. It is user friendly and makes keeping the books organized.

Pros

I like that this software provides use for non-profit organizations. The accounting is a bit different for such entities and Quickbooks considers these factors into the program.

Cons

You can only use accounts receivable or accounts payable accounts in one transaction. If there are various entries to edit you must do them one at a time. Net income for restricted funds closes to the unrestricted equity account rather than the restricted fund balance. This causes a need to create an additional entry to adjust this.

September 2018

Justin from PowellsWood Garden

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

September 2018

Simply the best solution for keeping our books in order

We find it very useful for our small business.

Pros

I like how QuickBooks has been at the top of the market for so long and continues to improve

Cons

The pricing change when QuickBooks went cloud based.

Response from Intuit of Intuit

Replied September 2018

Hi Justin. I'm thrilled we're doing our part to keep your books in order, as we're proud to be by the side of PowellsWood Garden. Since we're always working to improve our product, swing by our Blog at https://intuit.me/2L2zqTv. We use this space to post about new and coming changes, so bookmark it and check back anytime. Should you have any questions about pricing, please feel more than free to reach out to me directly (QBCares@Intuit.com). I have the tools and visibility to discuss some cost-saving options, so I'll be on the lookout for a message with your name on it. Jess, The QuickBooks Team

September 2018

Lin from SDG&E

Company Size: 1,001-5,000 employees

Review Source


Ease-of-use

5 of 5

Value for money

4 of 5

Customer support

4 of 5

Functionality

5 of 5

September 2018

QuickBooks Online Review

This is a very helpful software and I suggest people use it.

Pros

features are very Impressive. it is cloud-based so I can retrieve my work all the time.
Very good tax support as well.

Cons

A little bit longer learner curve.
I hope the interface could look better.
Some bugs happened during the time I use it.

September 2018

Celeste from The First Tee

Company Size: 51-200 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

September 2018

Great

Pros

It never felt like the non-profit version held back any of the features we needed in order to thoroughly account for our non-profit revenue & expenses. I loved that we could customize the chart of accounts which makes it much easier when preparing our 990 and other financial reports. Quickbooks made it very easy to connect with our bank and import transaction data, which is a huge time save.

Cons

It's restricted to use on the computer it's installed on. We've since migrated to Quickbooks Online because of the cloud-based nature.

Response from Intuit of Intuit

Replied September 2018

Happy Wednesday, Celeste. I'm delighted you found the product that works best for the nature of your non-profit, as we're proud to be backing you. You're the best part of QuickBooks, which is why we've created self-help and support spaces like our aptly-named Resource Center (https://intuit.me/2rI3OKd) with you in mind. Check it out anytime, since it's the central hub of workflow tips and how-to tutorials. I loved reading about how the customization options and feature-set in the cloud-based service have helped The First Tee, by the way. Thanks a ton for sharing your comments! Jess, The QuickBooks Team

September 2018

Alissa from Education Management

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

4 of 5

Functionality

4 of 5

September 2018

A must for non-profits

Pros

Of course QuickBooks is the must have financial program for all your financial needs. The non profit version allows you to also track donations and the reports are titled for non profit reporting.

Cons

A bit tricky when you have a question, but I do like the forum for users.

Response from Intuit of Intuit

Replied September 2018

Thanks a ton for the review, Alissa. I'm delighted to read we're meeting the needs of your non-profit, as we're more than proud to be backing you and your team. I'm glad you've had a chance to check out our aptly-named Community forum space (https://intuit.me/2rJQ95o), so have you had a chance to find us on Facebook (Intuit QuickBooks) and Twitter (QBCares) yet? We have chat-based representatives monitoring the customer comments and messages coming through those channels, and it'd be their pleasure to answer any questions you may have. Keep up the excellent work, by the way! Jess, The QuickBooks Team

September 2018

Sydny from Mead Public Library

Company Size: 51-200 employees

Review Source


Ease-of-use

3 of 5

Functionality

3 of 5

September 2018

Quickbooks as a CRM review

Pros

This product is great for accounting purposes, however it is not ideal for use with any sort of lead or CRM tool.

Cons

There is not enough available usage in the leads section. It gives very little usable functions and does not allow for much tweaking.

September 2018

michelle from CEHE

Company Size: 501-1,000 employees

Review Source


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

September 2018

Non profit

Pros

I love that they offer this for non profit, which I am assuming that means they allow the company to use the product at a cheaper cost. Which is great because the company does so much to help the students and this helps them out so we can all continue to help each other out.

Cons

Again I do not have any cons for this product. The technology and features are great and very easy to use. Great product.