QuickBooks Nonprofit Software


QuickBooks nonprofit is an on-premise and cloud-based fund accounting solution for small and midsize nonprofit organizations. Primary features include fund tracking, billing and invoicing, donation letter management, expense management, bank account sync, inventory tracking and reporting.

The solution allows users to track funds in various class categories. Users can sync their bank accounts with QuickBooks to download, track and categorize expenses automatically. Users can collaborate with accountants and teams online. Other features include donor records, compliance management, estimating, 1099 preparation and third-party integrations. It also offers integration with Donor, Paypal and Square.

It is available in a monthly subscription pricing and is compatible with Windows and Mac operating systems. Android and iOS mobile applications are offered with limited feature functionality. Support is offered via phone and email. Other help options include online community, dedicated advisors, FAQs and knowledge base.

Expense tracking
Expense tracking
Expense tracking
Home page
Home page
Recent transactions
Recent transactions
Reporting
Reporting
Search
Search
Transaction details
Transaction details

Supported Operating System(s):

Windows 7, Windows Vista, Windows XP, Mac OS, Linux, Web browser (OS agnostic), Windows 2000, Windows 8, Windows 10



87 Reviews of QuickBooks Nonprofit

Overall rating

4.5 / 5 stars

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Showing 1 - 20 of 87 reviews

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Cecilia from Samburu Girls Foundation

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

Innovative and reliable financial management tool for non-profit organizations

This revolutionary tool changed the way we managed finances. We used to have accounting problems that led to inaccurate project reports. Fortunately, we found this software and have since enjoyed working with it. It helps us to keep record and generate reports when the need arises.

Pros

Non-profit organizations depend on proper management of funds. This tool helps us keep track of donations, expenses and keep our records straight. It is relatively easy to use even for non accountants like me. It comes with customization features to suit the specific needs of non-profit entities.

Cons

It is not free. The basic accounting knowledge is necessary. It should be set up by an accounting professional to avoid any issues. I do not thinks I have any real negative aspect that I don't like about it.

Response: Intuit, Intuit

October 2018

Thanks for reaching out with your review, Cecilia. We're proud to be backing Samburu Girls Foundation, and I'm thrilled Quickbooks is doing its part to keep your organization on track with proper fund management. Please know we've taken care to craft software that's accessible to users of all backgrounds, accounting or not. Spaces like our Resource Center (https://intuit.me/2rI3OKd) were made to help in this aspect, and ensure you have the knowledge to master the program. Regardless, it'd be my pleasure to discuss what cost-efficient options we have for non-profit organizations. My inbox at QBCares@Intuit.com is open, so feel more than free to send me a message at your earliest convenience. Jess, The QuickBooks Team

Lynette from Homeless Children's Network

Specialty:  Non-Profit

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

October 2018

Easy to Use-Easy to Understand

Pros

The ability to couple this product with Intuit's payroll service allows for the easiest accounting you could ask for. Also, Customer Service goes the extra mile whenever there is an issue. They stay on the line until there is a resolution!

Cons

I don't like being "up-sold". I am content with the product I have and don't need to be constantly bombarded with offers to upgrade.

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Verified Reviewer

Number of employees:  51-200 employees

Ease-of-use

Functionality

September 2018

Working with Quickbooks

Quickbooks is a very effective software with great advantages. It is user friendly and makes keeping the books organized.

Pros

I like that this software provides use for non-profit organizations. The accounting is a bit different for such entities and Quickbooks considers these factors into the program.

Cons

You can only use accounts receivable or accounts payable accounts in one transaction. If there are various entries to edit you must do them one at a time. Net income for restricted funds closes to the unrestricted equity account rather than the restricted fund balance. This causes a need to create an additional entry to adjust this.

Justin from PowellsWood Garden

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

September 2018

Simply the best solution for keeping our books in order

We find it very useful for our small business.

Pros

I like how QuickBooks has been at the top of the market for so long and continues to improve

Cons

The pricing change when QuickBooks went cloud based.

Response: Intuit, Intuit

September 2018

Hi Justin. I'm thrilled we're doing our part to keep your books in order, as we're proud to be by the side of PowellsWood Garden. Since we're always working to improve our product, swing by our Blog at https://intuit.me/2L2zqTv. We use this space to post about new and coming changes, so bookmark it and check back anytime. Should you have any questions about pricing, please feel more than free to reach out to me directly (QBCares@Intuit.com). I have the tools and visibility to discuss some cost-saving options, so I'll be on the lookout for a message with your name on it. Jess, The QuickBooks Team

Lin from SDG&E

Specialty:  Oil & Gas / Energy

Number of employees:  1,001-5,000 employees

Ease-of-use

Value for money

Customer support

Functionality

September 2018

QuickBooks Online Review

This is a very helpful software and I suggest people use it.

Pros

features are very Impressive. it is cloud-based so I can retrieve my work all the time.
Very good tax support as well.

Cons

A little bit longer learner curve.
I hope the interface could look better.
Some bugs happened during the time I use it.

Celeste from The First Tee

Number of employees:  51-200 employees

Ease-of-use

Value for money

Customer support

Functionality

September 2018

Great

Pros

It never felt like the non-profit version held back any of the features we needed in order to thoroughly account for our non-profit revenue & expenses. I loved that we could customize the chart of accounts which makes it much easier when preparing our 990 and other financial reports. Quickbooks made it very easy to connect with our bank and import transaction data, which is a huge time save.

Cons

It's restricted to use on the computer it's installed on. We've since migrated to Quickbooks Online because of the cloud-based nature.

Response: Intuit, Intuit

September 2018

Happy Wednesday, Celeste. I'm delighted you found the product that works best for the nature of your non-profit, as we're proud to be backing you. You're the best part of QuickBooks, which is why we've created self-help and support spaces like our aptly-named Resource Center (https://intuit.me/2rI3OKd) with you in mind. Check it out anytime, since it's the central hub of workflow tips and how-to tutorials. I loved reading about how the customization options and feature-set in the cloud-based service have helped The First Tee, by the way. Thanks a ton for sharing your comments! Jess, The QuickBooks Team

Alissa from Education Management

Number of employees:  11-50 employees

Ease-of-use

Value for money

Functionality

September 2018

A must for non-profits

Pros

Of course QuickBooks is the must have financial program for all your financial needs. The non profit version allows you to also track donations and the reports are titled for non profit reporting.

Cons

A bit tricky when you have a question, but I do like the forum for users.

Response: Intuit, Intuit

September 2018

Thanks a ton for the review, Alissa. I'm delighted to read we're meeting the needs of your non-profit, as we're more than proud to be backing you and your team. I'm glad you've had a chance to check out our aptly-named Community forum space (https://intuit.me/2rJQ95o), so have you had a chance to find us on Facebook (Intuit QuickBooks) and Twitter (QBCares) yet? We have chat-based representatives monitoring the customer comments and messages coming through those channels, and it'd be their pleasure to answer any questions you may have. Keep up the excellent work, by the way! Jess, The QuickBooks Team

Sydny from Mead Public Library

Specialty:  Non-Profit

Number of employees:  51-200 employees

Ease-of-use

Functionality

September 2018

Quickbooks as a CRM review

Pros

This product is great for accounting purposes, however it is not ideal for use with any sort of lead or CRM tool.

Cons

There is not enough available usage in the leads section. It gives very little usable functions and does not allow for much tweaking.

michelle from CEHE

Specialty:  Education

Number of employees:  501-1,000 employees

Ease-of-use

Value for money

Customer support

Functionality

September 2018

Non profit

Pros

I love that they offer this for non profit, which I am assuming that means they allow the company to use the product at a cheaper cost. Which is great because the company does so much to help the students and this helps them out so we can all continue to help each other out.

Cons

Again I do not have any cons for this product. The technology and features are great and very easy to use. Great product.

Cristy from On Our Own Charlottesville

Specialty:  Non-Profit

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

August 2018

Quickbooks makes my job a heck of alot easier.

I've been using Quickbooks for a little over 5 years. I'm always learning better processes and how to financially manage my non-profit with ease and comfort.

Pros

I enjoy the ease of setting up new company files and effective recording. Automatic updates is awesome!

Cons

There is not enough hands on training available in my area. I'm a quick learner but sometimes it's difficult to find the best solution to my questions.

SALLY from St Joseph Trenton

Specialty:  Non-Profit

Number of employees:  11-50 employees

Ease-of-use

Functionality

August 2018

quickbooks

great product

Pros

ease of use ease of use ease of use --- this is a very user friendly product. up to date for non profit

Cons

nothing to not like....

Donald from Panthera Corporation

Specialty:  Non-Profit

Number of employees:  51-200 employees

Ease-of-use

Customer support

Functionality

August 2018

A Superb Program for Small to Midsized Companies

I am a long-time user, and will continue to be!

Pros

The QuickBooks interface has always been, and continues to be, extremely easy to navigate. It is very intuitive (pardon the pun!) and is fairly consistent across different versions, which I found important when I was a sole practioner.

Cons

The lack of ability to perform consolidations places what I believe to be the only severe limitation on this product. Thus, if you operate more than one entity, it is not as useful a product.

John from MAG, Inc.

Specialty:  Non-Profit

Number of employees:  2-10 employees

Ease-of-use

Functionality

August 2018

Not a fund accounting package

Pros

It’s cheap, easy to use. If you were a single-fund NPO, with a single designation, it might work if you have time to work around the limitations.

Cons

QB-“Non-Profit” does not comply with FAS 116 and FAS 117. It has no “dimension” for Fund Class (Temporarily or permantly restricted, unrestricted, etc. It needs an additional dimension - “Designation”, which is a subset of the Fund Class. It has neither of these. It has no process to update the net assets for the activity of each year in these Fund Classes and designations, which don’t exist.

Neetika from Digital Green

Specialty:  Non-Profit

Number of employees:  51-200 employees

Ease-of-use

Value for money

Customer support

Functionality

August 2018

Quickbooks for Non Profits

Pros

I love this software as this quite user friendly and easy to handle

Cons

Few feature missing like payroll can't be customized as per the country

Michelle from Watts of Love

Specialty:  Non-Profit

Number of employees:  2-10 employees

Ease-of-use

Value for money

Functionality

August 2018

Great experience

Pros

- All of the basics are here! Even has nonprofit-specific reports. Any CRM should integrate with Quickbooks seamlessly.

Cons

- To use the Nonprofit-specific reports, you must be using customers (donors). Some CRM's do not import with customers here (for example, one organization I work with's CRM imports the donor name into the Memo field, so the nonprofit reports are useless to them).

Anna from AFACT

Specialty:  Non-Profit

Number of employees:  2-10 employees

Ease-of-use

Functionality

August 2018

Quickbooks nonprofit-could be easier

Pros

Quickbooks is often simple to use, but it could be more user-friendly. There are not a lot of tips for ease of use.

Cons

There should be more self-explanatory ways to track grants and donors and tools to help manage your work.

William from CRCHC

Number of employees:  51-200 employees

Ease-of-use

Value for money

Customer support

Functionality

July 2018

Great for a small to medium sized business.

Pros

My company uses Quickbooks Nonprofit specifically for payroll services. It has certain features absent from quickbooks online. Namely the ability to use multiple classes for an individual.
The software is very affordable and if you work for a small to medium sized nonprofit organization, this is probably the best value.
The software is very user friendly, and even a non-accountant can be quite proficient.

Cons

The software is not easily transfered to other software programs. For instance, even when you export a report to Excel, it includes blank spaces between columns, and some include row headers in different columns. This makes some cleaning up necessary if a pivot table is desired.

Daniel from Sky High Broadcasting DBA KNEO Radio

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

June 2018

Overall, QuickBooks is a really helpful accounting software

It is very easy to use and accurate!

Pros

Makes it easy to make invoices and donation statements. Nice way to see customer history and keep up with who owes money and who doesn't.

Cons

Direct deposit and tax payment services are kind of pricy. We changed to a different software due to the cost. A lot of times when we have to call tech support it is hard to understand the tech. I know this is farmed out overseas and that is fine, but would be nice if phone connections were better and accents weren't so thick.

Derek from Colt Investments/ Asheville Community Properties

Specialty:  Non-Profit

Number of employees:  2-10 employees

Ease-of-use

Functionality

June 2018

Quickbooks for church

Pros

Product has a lot of features to handle all accounting needs of our business. More features that I know what to do with!

Cons

I feel like it's a little overwhelming to get use to. Lots of features are a good thing when you are an accountant, but for a novice, it can be hard to navigate.

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Verified Reviewer

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

June 2018

Solid choice for simple accounting

We are able to use Quickbooks to carry out all of our financial functions and easily keep track of everything. I would definitely use it unless you need high volume programs and can afford software that integrates other functions (like donor tracking, record keeping, etc)

Pros

QuickBooks Non-Profit is an excellent choice for nonprofit accounting. IT is very easy to enter information, make adjustments and run reports. As a nonprofit, we are constantly generating that information for grants and donors - so it is very easy.

Cons

Managing donor data is easy to a point, if you have another donor database you might run into some difficulty trying to track contributions or donations.

Response: Intuit, Intuit

June 2018

I'm beyond pleased to see how easy QuickBooks has made managing your organization, and appreciate the review. With this said. I'd like to discuss which point the donor database gives you trouble. Because the system easily integrates with other programs, I'll find steps you can take to keep tracking simple. Could you send me an email directly at qbcares@intuit.com? I'll dig right in, and look forward to hearing from you. Jess, The QuickBooks Team


Displaying 1 - 20 of 87 reviews