Finding software can be overwhelming. Software Advice has helped hundreds of businesses choose the right bookkeeping software to manage accounting functions efficiently.

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Divvy

Divvy is a free cloud-based accounting and expense management solution for businesses. Key features include managing payments and subscriptions, building strategic budgets, automated expense reports and virtual cards. Divvy t... Read more

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Recent recommendations: 6 recommendations

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Roger

Roger is an accounting automation solution that helps businesses of all sizes streamline processes, including vendor management, purchases and bill payments. With its accounts payables module, businesses can automatically scan inv... Read more

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Recent recommendations: 4 recommendations

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BeanworksAP

Beanworks is a cloud-based accounts payable (AP) automation solution that empowers accounting teams to succeed. Developed for the mid-market, Beanworks provides better visibility and centralized control throughout the entire AP pr... Read more

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Recent recommendations: 1 recommendations

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Nimble Property

Nimble Property is a Hotel Accounting and Operational Software that enables Property Management System (PMS) Integration and works on Automation. It also provides bookkeeping services to the full-service and limited-services hotel... Read more

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Recent recommendations: 1 recommendations

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QuickBooks Desktop Enterprise

QuickBooks Enterprise is an accounting solution designed for SMBs across different industry verticals such as construction, nonprofit distribution, manufacturing, and retail. With QB Enterprise solution, any business owner can exp... Read more

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Quickbooks Online

QuickBooks Online is a web-based accounting solution that caters to individual accountants and small businesses. The solution helps with bank reconciliation, tracking expenses, drafting invoices and monitoring financial reports, a... Read more

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Xero

Established in 2006, Xero is a web-based accounting system designed for small and growing businesses. Xero connects small businesses with their trusted advisors and provides business owners with instant visibility of their financi... Read more

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QuickBooks Online Advanced

QuickBooks Online Advanced is a cloud-based accounting solution that helps small to large enterprises manage expenses, projects, invoices and more. It comes with a centralized dashboard, which enables users to gain insights into b... Read more

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Bill.com

Bill.com is a cloud-based accounting solution specializing in billing and invoicing. With Bill.com, users can receive payments from clients, pay vendors and contractors and handle financial reporting. Bill.com includes an acc... Read more

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Bench

Bench is the online bookkeeping platform for small business owners. Each month, Bench automatically gathers transaction data from all connected business accounts. Then, a dedicated team of bookkeepers ensures books are tax-ready. ... Read more

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Sunrise

Sunrise is a cloud-based accounting application for small businesses and freelancers in all industries. Primary features include billing, invoicing, quote management, contact management, accounting, expense management and financia... Read more

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Veryfi Receipts OCR & Expenses

Veryfi is an expense report solution designed to help businesses streamline processes related to receipt collection, bank reconciliation, job costing, document management and more. It provides mobile applications for Android and i... Read more

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KPMG Spark

KPMG Spark is an online bookkeeping solution that enables small business owners to handle accounts and track financials. KPMG Spark also offers additional services including income tax return preparation, business licensing, and R... Read more

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ZipBooks

ZipBooks is a cloud-based accounting and payment processing solution designed for small businesses and accountants. ZipBooks allows users to create customized invoices with logos, themes and messages. The online bookkeeping f... Read more

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AccountEdge

AccountEdge is an on-premise accounting and management solution compatible with both Mac and Windows operating systems. This solution is suitable for small businesses and helps users create and track sales and purchases, run payro... Read more

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botkeeper

botkeeper is a bookkeeping service built with machine learning and artificial intelligence (AI). It can integrate with popular accounting software like Quickbooks Online and can pull data from bank platforms and other sources. All... Read more

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MoneyMinder

MoneyMinder is a cloud-based accounting solution designed to assist small to large non-profit organizations, sports clubs, scout groups and event planners with bookkeeping, budgeting and reporting. Features include bank reconcilia... Read more

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Melio

Melio is an accounts payable solution that helps small businesses manage online payments via bank transfers and debit or credit cards. Key features include payment scheduling, automated data synchronization, reporting, invoicing, ... Read more

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Crunch

Founded in 2007, Crunch is a cloud-based accounting solution designed for small businesses, startups, contractors and freelancers. It is available only in the United Kingdom. Crunch allows for up to ten users per organization. ... Read more

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Airbase

Airbase is a comprehensive spend management platform that combines bill pay, corporate card issuance, spend approvals, employee reimbursements, and more. This solution can be used by CEOs/CFOs, VPs of finance, controllers, account... Read more

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Buyers guide

Bookkeeping may not be the most interesting part of running a business, but it is, without a doubt, one of the most essential business processes. Bookkeeping is part of the accounting function and helps organizations maintain error-free and comprehensive financial records. It keeps them up to date with the financial information required for running their business smoothly.

An alarming 29% of SMBs cite running out of money as a top reason for business failure. Considering businesses run the risk of closing down due to financial mismanagement, bookkeeping software can be highly beneficial for monitoring finances.

There are many bookkeeping software options in the market, and choosing the right vendor for your business can be challenging. To help you, we’ve created a Buyers Guide with all the information required to evaluate the options available for you.

In this guide, we will cover:

What is Bookkeeping Software?

Bookkeeping software is a type of software that helps businesses track their financial transactions, such as purchases, sales, receipts, and payments. It automates all the processes related to financial record keeping, including invoicing, creating sales and purchase orders, scheduling reports, sending payment reminders, and generating bills.

Bookkeeping software stores all financial data in a centralized repository. This data forms the basis of all accounting-related analysis that assists owners in making informed business decisions.

Pulse dashboard

Detailed cash flow summary in Bench Bookkeeping (Source)

Common Features of Bookkeeping Software

To select the right bookkeeping software for your business, it’s essential to get an overview of the common features. Here are some features that you should look out for.

Invoicing Create customized invoices with brand logo and payment details.
Expense tracking Upload and track receipts to maintain a record of where money is being spent.
Online payment Process and receive online payments from vendors and customers.
Reconciliation Update and categorize financial transactions in real time, securely fetch transaction details, and reconcile all accounts.
Reporting Create dashboards, reports, and charts for all receivables, payables, and inventory.

What Type of Buyer are You?

Based on the kind of financial software required, there are two broad categories of software buyers: businesses that need only the bookkeeping function and businesses that require advanced accounting features. Let’s have a look at both these types.

  • Businesses that need only the bookkeeping function: Businesses that need to only record their financial transactions and don’t require a complete accounting solution can opt for standalone bookkeeping software. This type of software records financial transactions but is not equipped to analyze them. Data analysis and interpretation have to be done by a separate finance team. These solutions are usually cheaper than full-suite accounting software.

  • Businesses seeking advanced accounting features: Businesses that are looking for advanced accounting features, such as inventory management, warehouse management, and financial analysis, along with the bookkeeping function can opt for a comprehensive accounting platform with a built-in bookkeeping module. A full-suite accounting solution summarizes, analyzes, and interprets the data collected by the bookkeeping module. These solutions are more expensive than standalone bookkeeping software due to the range of accounting features offered.

Benefits and Potential Issues of Bookkeeping Software

You should weigh both the pros and cons of implementing bookkeeping software to assess why your business needs one and build a strong business case for an investment.

Following are the key benefits of bookkeeping software:

  • Lower business costs: By automating the bookkeeping function, this software eliminates the need for a separate financial record keeping team. It frees up resource bandwidth for more critical accounting analysis and decision making. This helps reduce accounting-related costs for businesses.

  • Improved budget planning: By organizing income and expenses, bookkeeping software makes it easier for businesses to compare their earnings against expenditure. Companies can use this data to create a financial roadmap for future expenses and the expected resources to cover those expenses.

  • Efficient tax filing: Businesses need to file tax returns every year, and accurate tax filing is solely dependent on correct financial records. Bookkeeping software records and stores all financial information and related documents in a centralized repository, making data readily available for tax purposes.

A potential issue that you might face when using bookkeeping software is as follows:

  • Lack of data security: Bookkeeping software has complete access to the financial data of businesses. It also stores the bank account details of customers. If this data is compromised, companies can become exposed to financial frauds. Therefore, it’s essential to exercise due diligence while conducting vendor assessments. Read what existing users have to say about a product, its security features, and support offered. Also, before entering into any vendor contract, check if the vendor is complying with applicable data security regulations, such as PCI DSS and GLBA.

Considerations when Choosing Bookkeeping Software

Now that you know the features and benefits of bookkeeping software, let’s have a look at a few key considerations that you should take care of while purchasing software.

  • Online payment capability: Clearing payables and collecting receivables on time are equally important. Bookkeeping software that supports online payment helps you make and receive payments anytime, anywhere. It also sends real-time reminders about any missed or due payments. The online payment capability also lets you view invoices and process payments using mobile devices, allowing you to get work done even when you’re out of office.

  • Customer support: Since bookkeeping solutions track finances, they are a crucial part of companies’ core operations. Thus, it’s imperative to discuss the level and quality of support offered. Your preferred subscription plan might have a low upfront investment but minimal, no, or only condition-based support, while other plans may be more expensive but offer complete software support services. It’s better to choose a solution whose support team can be accessed through most channels, including emails, online chats, and calls, so that you can quickly get help in case your software runs into trouble.

  • Integration capabilities: It’s essential to choose bookkeeping software that can integrate well with your existing business applications, such as inventory management and document management. A solution that supports integration will help you seamlessly transfer financial data across applications, eliminate data silos, avoid duplication, and save you from the hassle of repeated data entry.

If you wish to further understand the features and benefits of bookkeeping software, you may fill out this form for an obligation-free consultation. Our advisors will understand your requirements and guide you in shortlisting the most suitable options for your business.

Note: The application selected in this article is an example to show a feature in context and is not intended as an endorsement or recommendation. It has been obtained from sources believed to be reliable at the time of publication.