Finding software can be overwhelming. We've helped many businesses choose the right mobile accounting software so they can connect to their financial database and manage finances on the go.

Showing 1-20 of 307 products

NetSuite

NetSuite is a business management software suite offered as a service that performs enterprise resource planning (ERP) and customer relationship management (CRM) functions. It is a horizontal package designed for an extensive range... Read more

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Recent recommendations: 38 recommendations

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AccuFund Accounting Suite

AccuFund is an online accounting and financial reporting solution designed specifically for the nonprofit industry. Integrated into one, AccuFund's Accounting suite helps nonprofit organizations and government agencies report funding... Read more

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Recent recommendations: 22 recommendations

Platforms: MacWin
Deployments: CloudOn premise
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Aplos

Aplos fund accounting is a cloud-based system designed specifically to serve the needs of churches and nonprofit organizations. Aplos fund accounting is available on a standalone basis or within an integrated suite with online donation... Read more

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Recent recommendations: 16 recommendations

Platforms: MacWin
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Budgyt

Budgyt simplifies the budgeting process for both businesses and non-profits. It is a user-friendly interface hosted on the cloud so that multiple users can work on the same budget, at the same time, using the same format. Administrators... Read more

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Recent recommendations: 16 recommendations

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FreshBooks

FreshBooks takes billing out of your hands and puts it on autopilot. Set up automated invoicing, online payment options (ACH and Credit Card), and late payment reminders to get paid 2x faster. Next, boost team productivity with precise... Read more

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Recent recommendations: 13 recommendations

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Deployments: Cloud
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MIP Fund Accounting

Purpose-built to meet the needs of the modern nonprofit and government agency, MIP Fund Accounting® empowers organizations to track by fund, manage restrictions based on unlimited funding sources, and meet complex reporting requirements.... Read more

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Recent recommendations: 12 recommendations

Platforms: MacWin
Deployments: CloudOn premise
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Sage 50cloud

Sage 50cloud (formerly Peachtree Software) is a comprehensive accounting solution for small business. It provides core functionality, such as A/R and A/P, customer management and financial reporting. Premium features, such as detailed... Read more

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Recent recommendations: 10 recommendations

Platforms: Win
Deployments: CloudOn premise
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Divvy

Divvy is a free cloud-based accounting and expense management solution for businesses. Key features include managing payments and subscriptions, building strategic budgets, automated expense reports and virtual cards. Divvy tracks... Read more

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Recent recommendations: 10 recommendations

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Limelight

Limelight is a cloud-based accounting solution which caters to businesses in manufacturing, insurance, higher education, healthcare and telecom. The solution allows users to manage orders, track failed transactions, manage billing... Read more

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Recent recommendations: 10 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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Striven

Your cloud-based, all-in-one business management solution. Striven is ready for your business right out of the box. With fully integrated accounting, CRM, inventory, project management, human resources features, it's the only software... Read more

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Recent recommendations: 9 recommendations

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Deployments: Cloud
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BQE Core - Integrated Accounting and Project Management

BQE Core is a cloud-based solution that offers integrated business accounting, project management, and business intelligence. It can support the operations of a variety of industries, including legal services, architecture firms, engineering,... Read more

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Recent recommendations: 8 recommendations

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Deployments: Cloud
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Workday Adaptive Planning

Workday Adaptive Planning, founded in 2003, provides a web-based system for budgeting, forecasting and reporting. The solution is suitable for a wide variety of company sizes. Delivered over the Web in a software-as-a-service (SaaS)... Read more

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Recent recommendations: 8 recommendations

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Jirav

Jirav is a cloud-based financial planning and reporting solution that is designed to give businesses the proper tools to examine historical data and build accurate financial models and plans. With Jirav, users are able to accurately... Read more

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Recent recommendations: 8 recommendations

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Deployments: Cloud
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AvidXchange

AvidXchange is an accounts payable solution for midsize companies in industries including real estate, HOA, construction and financial services. AvidXchange’s cloud-based solutions automate accounts payable processes including purchase... Read more

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Recent recommendations: 7 recommendations

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Sage 100cloud

Sage 100cloud is a market-leading cloud-connected ERP platform for medium-sized manufacturers, distributors, and professional service businesses. Financials, budgeting and planning, inventory, supply chain, production management, reporting,... Read more

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Recent recommendations: 6 recommendations

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Abacus

Abacus is a cloud-based T&E solution that offers midsize teams a highly efficient way to track and control expenses, reimburse employees, and book travel. Employees use a mobile app to submit expenses right when they happen. Custom... Read more

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Recent recommendations: 6 recommendations

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BudgetPak by XLerant

BudgetPak by XLerant is a cloud-based Accounting solution that offers stand-alone Budgeting and Forecasting, as well as integrated Financial Reporting. It’s suited for midsize to large organizations in a variety of industries including... Read more

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Recent recommendations: 5 recommendations

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AIMSware

AIMSware is an accounts payable software that works as an invoice management system for small to large sized businesses. This platform has both cloud deployment and on-premise offerings to fit infrastructure requirements. AIMSware... Read more

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Recent recommendations: 5 recommendations

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Deployments: CloudOn premise
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Fintainium

Fintainium is a cloud-based platform built for businesses looking for a comprehensive accounts payable, accounts receivable, and consumer payment solution. The Fintainium Payment Hub consists of payment, invoice, and business intelligence... Read more

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Recent recommendations: 5 recommendations

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Nexonia Expense Reports

Nexonia is a configurable expense management solution that eliminates manual reporting, ensures compliance, and helps control your T&E spend. Customers choose Nexonia for tight integrations with ERP's and accounting systems, fast... Read more

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Recent recommendations: 4 recommendations

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Buyers guide


Last Updated: July 16, 2020

At first glance, "mobile accounting" sounds like an easy thing to define: accounting software that can be used on mobile devices such as phones and tablets.

However, a fuller definition is more complex. Depending on the vendor, different mobile apps will provide different levels and types of functionality. Making things more complex, mobile accounting will likely be just one feature of your larger business accounting software suite, which you may or may not already be under contract for.

This buyer’s guide will help you figure out which type of system best fits your mobile accounting needs so you can choose a software vendor with confidence!

Here’s what we’ll cover:

What Is Mobile Accounting Software?
Common Features of Mobile Accounting Apps
What Type of Buyer Are You?
Benefits and Potential Issues
Market Trends to Understand

What Is Mobile Accounting Software?

Mobile accounting refers to general accounting software that can be accessed away from the office and/or desktop computer. This can be one of two kinds of systems:

  • Apps specifically made for mobile devices (which provide the best user experience and user interface)
  • General cloud-based accounting software that can be accessed through a mobile device

In this guide, we’re talking specifically about the first option listed above when we discussing mobile accounting apps.

Mobile accounting for businesses has lagged behind mobile apps for personal financial management. For years, banks have had mobile apps allowing individuals to view their balance, check their accounts and pay their bills while on the go, but providing the same features for large and small business needs has taken a bit longer.

Now, however, as mobile applications grow in popularity in all factors of life—personal and business—many accounting software vendors are offering companion mobile accounting apps (many of which are fully-featured) for iOS, Android and Windows devices. The number and types of features offered differs from vendor to vendor and from package to package within the offerings of particular vendors, allowing for a huge amount of variety and flexibility in terms of what "mobile accounting" actually represents for an individual business or firm.

Common Features of Mobile Accounting Apps

The most typical mobile accounting features are explained in the following table.

Database access Check financial records and review transactions in real-time. Without the ability to access your home financial database, a mobile accounting system would not be of great use to you.
Core accounting functions Perform basic financial tasks required to manage the accounting needs of your business, including: general ledger functionality, accounts payable (AP) and accounts receivable (AR), fixed assets and bank reconciliation.
Receipt and expense management Scan and upload receipts while on the go. Some apps even allow you to turn receipts into instant expense reports, making it easier to track and manage expenses incurred on the road or otherwise away from the office.
Payroll management Track and process employee payroll while away from the office. Access your core payroll system to compose and send paychecks, automatically withhold and pay government taxes and generate the necessary legal and tax reports on a regular basis.
Billing and invoicing Automate the collection of payments from customers to enable timely and consistent collection with minimal human error. Most mobile apps will assist these functions by allowing you to accept online payments through PayPal, credit card, e-check etc.
Inventory management Track inventory levels to maximize profit, avoid overspending and minimize costs associated with inventory depreciation. Some mobile vendors provide this functionality so, even on the go, managers can monitor inventory by tracking product levels as well as orders, sales and deliveries.
Calendar and time tracking Stay on top of deadlines and monitor the amount of time spent on particular tasks. Many mobile accounting systems help do this by providing a calendar that notifies you of important moments on your schedule and tracks how you spend your time.

Invoice creation in Freshbooks' mobile accounting app

 

Mobile invoice creation in the Freshbooks mobile app

What Type of Buyer Are You?

Most businesses require accounting software of some kind, and increasingly those businesses need mobile accounting as a part of their larger system. Thus, there are many different types of mobile accounting buyers; however, the majority of them will fall into one of the following three categories:

  • Growing small-business buyers. These are businesses that want to upgrade very simple or basic systems to more robust small business accounting systems that will support more sophisticated functions, including mobile accounting. This also includes those businesses that may already have a fairly robust system, but now want to add mobile functionality. These upgrades may be for any of a variety of reasons, though often they are the result of a small business growing to a certain size threshold and finding it necessary to implement new industry-specific functionality as well as specialized time-saving features (including availability of a mobile app).
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  • Enterprise buyers. These buyers are businesses and organizations that need the functionality of a larger enterprise resource planning (ERP) software suite. Usually, these systems will include robust, complex functionality (such as international finance and market considerations) that is only useful to large entities.

    Seamless integration may be more important to these buyers than specific features, but buyers should be ready and able to examine both. (For example, both SAP and Oracle, two of the largest ERP vendors, have some of the most feature-rich systems on the market.) Given the tremendous scope of these organizations, mobile functionality and accessibility is crucial so that the large number of company stakeholders in play will be able to access and update financial data whenever and wherever necessary.
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  • Best-of-breed buyers. In contrast to the integration-focused enterprise buyers, these buyers are interested in very specific functionalities. Law firms, for example, may need accounting software that can perform trust accounting as a key feature, while nonprofit organizations will need software that can track fundraising data.

    Some best-of-breed buyers will thus require mobile accounting as a key functionality. These might include sales organizations with team members frequently on the road, smaller businesses that require the financial officer to multitask and one-person firms (such as realtors) where more than half of all business may be transacted away from the office.

Benefits and Potential Issues of Mobile Accounting Software

The greatest benefit of mobile accounting software is that users can access their company’s accounting system from anywhere. This helps surface costs and expenditures and encourages more financially responsible decision-making.

A specific benefit of mobile accounting relates to legal and tax compliance. When it comes to business transactions happening across the country, or even across the world, different localities will have different laws, regulations and taxes related to those transactions. Robust mobile accounting systems will take those local concerns into consideration when processing transactions.

However, businesses should be sure that they purchase mobile accounting software that fully suits their mobile needs. Though the mobile app will be synced with your licensed account, some apps will have limited functionality while others are fully featured (with a potential price differential as a result).

In addition, buyers in certain industries with business-specific needs (such as law firms, nonprofits, manufacturing companies etc.) should be sure they are purchasing accounting software (mobile or otherwise) that fits those specified functionalities.

Market Trends to Understand

Here are some market trends you should consider as you select a product:

Mobile functionality. Mobile accounting is one of the key trends in accounting software today. Many firms consider accounting software that doesn’t contain mobile functionality to be vastly out-of-date and not worth consideration.

Cloud-based software. Most mobile accounting apps are independent systems that link up with a company’s license for desktop software. However, some mobile accounting systems will integrate more directly with a core cloud-based desktop product at the home office. Cloud-based systems, which are increasingly popular, require less hardware than on-premises software. They also require less IT knowledge, have lower upfront costs and are more quickly implemented, making them a good choice for smaller firms and businesses, in particular.