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Small Business Invoicing Software


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NetSuite logo
 
NetSuite is a business management software suite offered as a service that performs enterprise resource planning (ERP) and customer relationship management (CRM) functions. It is a horizontal package designed for an extensive range... Read More
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NetSuite is a business management software suite offered as a service that performs enterprise resource planning (ERP) and customer relationship management (CRM) functions. It is a horizontal package designed for an extensive range... Read More
 
Sage Intacct logo
 
Sage Intacct is a provider of cloud-based accounting software. Sage Intacct’s applications are suitable for small and midsize companies and can provide real-time financial and operational insights as well as the ability to automate... Read More
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Sage Intacct is a provider of cloud-based accounting software. Sage Intacct’s applications are suitable for small and midsize companies and can provide real-time financial and operational insights as well as the ability to automate... Read More
 
Multiview logo
 
For organizations seeking a solution that conforms to their existing operations, Multiview offers a suite of financial solutions. With Multiview, companies gain visibility over corporate data. The solution includes 14 modules that... Read More
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For organizations seeking a solution that conforms to their existing operations, Multiview offers a suite of financial solutions. With Multiview, companies gain visibility over corporate data. The solution includes 14 modules that... Read More
 
Cougar Mountain DENALI logo
 
Cougar Mountain Software’s Denali Business is an accounting solution with the ability to customize 10 integrated modules. It is for small to midsize businesses and can be deployed on premises or in the cloud. Key features include... Read More
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Cougar Mountain Software’s Denali Business is an accounting solution with the ability to customize 10 integrated modules. It is for small to midsize businesses and can be deployed on premises or in the cloud. Key features include... Read More
 
Deskera ERP logo
 
Deskera ERP is a cloud-based enterprise business management suite that automates sales, billing, fulfillment, distribution (including pick, pack and ship process), sales commission calculations, purchasing, payment processing, product... Read More
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Deskera ERP is a cloud-based enterprise business management suite that automates sales, billing, fulfillment, distribution (including pick, pack and ship process), sales commission calculations, purchasing, payment processing, product... Read More

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ScaleFactor logo
 
ScaleFactor is a cloud-based business accounting solution suitable for small and midsize companies. It helps businesses to automate complex accounting workflows and translate financial information into actionable insights. Key features... Read More
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ScaleFactor is a cloud-based business accounting solution suitable for small and midsize companies. It helps businesses to automate complex accounting workflows and translate financial information into actionable insights. Key features... Read More
 
Acumatica ERP logo
 
Acumatica is a cloud-based enterprise resource planning (ERP) solution that offers a platform designed for midsize customers with a complete, real-time view across the business. The Acumatica suite of integrated business management... Read More
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Acumatica is a cloud-based enterprise resource planning (ERP) solution that offers a platform designed for midsize customers with a complete, real-time view across the business. The Acumatica suite of integrated business management... Read More
 
AccuFund Accounting Suite logo
 
AccuFund is an online accounting and financial reporting solution designed specifically for the nonprofit industry. Integrated into one, AccuFund's Accounting suite helps nonprofit organizations and government agencies report funding... Read More
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AccuFund is an online accounting and financial reporting solution designed specifically for the nonprofit industry. Integrated into one, AccuFund's Accounting suite helps nonprofit organizations and government agencies report funding... Read More
 
Financial Edge by Blackbaud logo
 
Financial Edge NXT is a cloud accounting solution from Blackbaud that provides transparency across teams, security, compliance, and reduces the need for manual processes. The system is a fund accounting solution that provides a general... Read More
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Financial Edge NXT is a cloud accounting solution from Blackbaud that provides transparency across teams, security, compliance, and reduces the need for manual processes. The system is a fund accounting solution that provides a general... Read More
 
Certify logo
 
Certify is a web-based expense management solution recommended to companies in any industry. The solution can be used to track, approve, and reimburse expenses; book travel; and analyze spend. With Certify Mobile, users can capture... Read More
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Certify is a web-based expense management solution recommended to companies in any industry. The solution can be used to track, approve, and reimburse expenses; book travel; and analyze spend. With Certify Mobile, users can capture... Read More

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Abila MIP Fund Accounting logo
 
Abila MIP Fund Accounting from ProSoft Solutions is a finance management and fund accounting solution designed to serve nonprofits and government agencies. The solution can be deployed on-premise, in the cloud or be self-hosted. Abila... Read More
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Abila MIP Fund Accounting from ProSoft Solutions is a finance management and fund accounting solution designed to serve nonprofits and government agencies. The solution can be deployed on-premise, in the cloud or be self-hosted. Abila... Read More
 
Abila MIP Advance™ logo
 
Abila MIP Fund AccountingAdvance is a finance management and fund accounting solution designed to serve nonprofits and municipalities. The solution can be deployed on-premise, in the cloud or be self-hosted. Abila MIP is an integrated... Read More
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Abila MIP Fund AccountingAdvance is a finance management and fund accounting solution designed to serve nonprofits and municipalities. The solution can be deployed on-premise, in the cloud or be self-hosted. Abila MIP is an integrated... Read More
 
FinancialForce Financial Management logo
 
FinancialForce Financial Management (FM) is a cloud-based system built to provide a complete financial management solution for sales and services-orientated companies of all sizes. FinancialForce FM has several inherent applications,... Read More
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FinancialForce Financial Management (FM) is a cloud-based system built to provide a complete financial management solution for sales and services-orientated companies of all sizes. FinancialForce FM has several inherent applications,... Read More
 
Activity HD logo
 
nQativ’s Activity HD is an accounting and payroll solution suitable for small to mid-size companies. It offers tools to sort, filter and present data, plus security features to satisfy data confidentiality requirements. Activity... Read More
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nQativ’s Activity HD is an accounting and payroll solution suitable for small to mid-size companies. It offers tools to sort, filter and present data, plus security features to satisfy data confidentiality requirements. Activity... Read More
 
VersAccounts Small Business Cloud ERP logo
 
VersAccounts is a cloud-based enterprise resource planning (ERP) solution designed for small manufacturers and distributors. The solution offers tools to consolidate data related to finances, inventory, revenue, costs and more. Within... Read More
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VersAccounts is a cloud-based enterprise resource planning (ERP) solution designed for small manufacturers and distributors. The solution offers tools to consolidate data related to finances, inventory, revenue, costs and more. Within... Read More

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Deltek Vision logo
 
Deltek Vision is a cloud-based project-based solution for professional services firms that is available for cloud or on-premise deployment. It combines project accounting, resource management, project management, time/expense management... Read More
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Deltek Vision is a cloud-based project-based solution for professional services firms that is available for cloud or on-premise deployment. It combines project accounting, resource management, project management, time/expense management... Read More
 
ReliaBills logo
 
ReliaBills is a web-based billing and invoicing accounting system that is suitable for companies with an annual revenue up to $100 million. The system is available to the following industries: advertising, construction, consulting,... Read More
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ReliaBills is a web-based billing and invoicing accounting system that is suitable for companies with an annual revenue up to $100 million. The system is available to the following industries: advertising, construction, consulting,... Read More
 
Oracle JD Edwards logo
 
Oracle JD Edwards EnterpriseOne is a cloud-based Enterprise Resource Planning (ERP) and supply chain management solution that provides ERP applications and tools for finance, consumer goods, human resources, distribution and manufacturing... Read More
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Oracle JD Edwards EnterpriseOne is a cloud-based Enterprise Resource Planning (ERP) and supply chain management solution that provides ERP applications and tools for finance, consumer goods, human resources, distribution and manufacturing... Read More
 
Sparkrock logo
 
Sparkrock is an all-in-one solution for large and midsize Nonprofit organizations. It offers Finance & Accounting, Workforce Management, Payroll, Employee Scheduling, Case Management and Donor Management. Each module can be purchased... Read More
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Sparkrock is an all-in-one solution for large and midsize Nonprofit organizations. It offers Finance & Accounting, Workforce Management, Payroll, Employee Scheduling, Case Management and Donor Management. Each module can be purchased... Read More
 
Restaurant365 logo
 
Restaurant365 is a cloud-based accounting solution for restaurants of all sizes. Key features include accounting, inventory, banking, budgeting and analytics. Restaurant365 offers general ledger features such as retail fiscal periods,... Read More
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Restaurant365 is a cloud-based accounting solution for restaurants of all sizes. Key features include accounting, inventory, banking, budgeting and analytics. Restaurant365 offers general ledger features such as retail fiscal periods,... Read More
 

Buyer's Guide

by Zach Hale,

Last Updated: October 5, 2018


Invoicing can be time-consuming, and it may not be the most interesting task you do every day. But, as a small business owner, it's an essential part of growing and sustaining your cash inflow. You can save yourself some time and effort; however, by investing in small business invoicing software to automate your invoicing process.

There are several invoicing platforms on the market that offer functionalities for small businesses from a variety of industries. Some solutions are designed for specific fields, such as nonprofit, legal or distribution, while others are for specific business sizes and offer varying degrees of complexity in their features.

Searching through all the options can make choosing the right solution feel overwhelming. So, we've created this Buyer's Guide to provide the guidance you need to make the right software purchase choice.

You can use this guide whether you're researching small business invoicing software for the first time or want to replace your current solution with one that's a better fit.

Here's what this guide will cover:

 

What Is Small Business Invoicing Software?

Small business invoicing software organizes and automates the invoicing process. It helps small businesses reduce manual data-entry errors and ensure the timely and consistent collection of payments.

Small businesses across several industries, including manufacturing, hotel, construction and logistics use invoicing software to bill customers and clients. Due to the wide range of industries served, most software vendors offer customizable solutions that support distinct business models, payment types and pricing structures.

For this reason, features can vary remarkably from one small business to another.

Invoicing software is useful for both time-bound as well as delivery-bound small businesses. For instance, freelance legal consultants or small law firms can charge a client based on the time spent working on a case, while a small manufacturer could charge the supplier upon final delivery of goods.

List of invoiced sales and incoming payments in ReliaBills

 

Common Features of Small Business Invoicing Software

Vendors offer a variety of functional breadth and depth in their small business invoicing software. We've listed some of the common capabilities below:

Invoice creation

Customize and create invoices that include the company logo, client details and all the terms of payment.

Invoice sending

Set up one-time or recurring invoices to be sent to clients. Some systems also send alerts when an invoice has been viewed by the recipient.

Reporting

Generate various financial statements such as a profit and loss statement, expense report and payments collected statement.

Online payments

Accept online payments through automatic bank transfer, credit card or payment gateways such as PayPal. Add late fees for overdue invoices and send payment reminders.

Time tracking

Assign fees or rates based on project, employee, flat-fee or per hour billing. Users can track billable time and import this data into the invoices.

API

Integrate the invoicing software with other systems such as a CRM application or project management tool.

 

What Type of Buyer Are You?

Before you start evaluating small business invoicing software, you should understand what buyer category you fall into to better gauge your needs. You'll also know which specific features other small businesses like yours consider to be most important.

We believe almost all buyers can be categorized as one of the below types:

Small businesses that invoice based on project/unit. These buyers (e.g., small consulting or manufacturing firms) focus more on their specific invoicing needs than any other business process. They require a stand-alone invoicing system that offers a high level of customization and flexibility to suit their specific needs.

Buyers looking for a complete software package. These buyers generally need an invoicing module that's part of a complete software suite. In other words, they're looking for an integrated software and prefer a holistic software experience. This type of buyers usually value a specific invoicing functionality in a system rather than integrating with other systems. For example, an auto shop repair software offers invoicing along with various other modules such as work order management and customer relationship management (CRM).

Industry-specific, unique buyers. These buyers (e.g., small utility companies or legal consultants) have such unique invoicing processes that they need systems designed exclusively for their industry. For that reason, they either purchase an industry-specific solution, or build their own system, or outsource the software development process to a third-party organization.

 

Benefits of Small Business Invoicing Software

We've already talked about some of the benefits of small business invoicing software in the article, but here are the most key benefits:

Automated invoicing. One of the biggest advantages of invoicing software for small businesses is automation. The software allows users to set up recurring payment options for their long-term clients. The system automatically sends payment reminders and follow-ups to clients for invoices that are past due and upcoming.

This helps minimize late and missed payments, and hence, reduce business losses.

Improved professional reputation. A good invoicing system could boost your small business's reputation. Many invoicing software vendors offer features that allow users to create customized logos and make other design enhancements, which they can add to their invoices and payment documents.

This helps users showcase professionalism to their clients and suppliers, which can lead to more business opportunities.

 

Market Trends to Understand

You should be aware of the following market trends as you begin your search for small business invoicing software:

Preference for cloud-based software. Many small business buyers prefer cloud-based software, as easy and quick accessibility is critical for them. Cloud software enables users to send and manage invoices from any location, using any device at any time. This convenience of doing business is vital for small businesses that have a limited number of staff members handling a lot of responsibilities.

Availability of mobile apps. Small business invoicing software is also offered in the form of mobile apps, and several vendors offer this feature. The portability and convenience of mobile devices allows users to continue working while on the move. For instance, EBizCharge offers an Android mobile app to monitor invoicing transactions on the go.

 

Key Considerations

Here are some important factors you should think about before you buy or implement a small business invoicing software:

System integration. Consider a small business invoicing solution that integrates with whatever existing software you currently use, such as a CRM, vendor management software or project management tools. Seamless integration makes it easy to share existing data with the new system.

Mobile support. If you are among those users who prefer to access the software remotely, check whether the vendor offers a mobile app, so you can access invoices and receive updates on your mobile device.

Cloud or on-premise deployment. Check with vendors about the deployment options they offer. Many small businesses prefer cloud-based deployment due to the low upfront costs and easy access to invoicing data.

However, some businesses may consider the on-premise option based on budget and other unique requirements.

Free or paid software. You'll find there are vendors that offer a free version of their software with limited features. If you only require basic features, such as creating and sending invoices in a limited volume, a free version may be right for you.

However, if you need advanced features such as an API and online payments then you'll most likely need to pay extra for them.

 

How it Works

We match organizations with software that meets their needs.

Our service is simple and 100% free to customers like you because software vendors pay us when we connect them with quality leads. You save time and get great advice. Vendors get great referrals. It's a win for everyone!

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