Dokmee Software

Our advisors have recommended this product 5 times in the last 30 days

About Dokmee

Dokmee from OfficeGemini is a document management solution for businesses of all sizes. It can be installed on-premises as well as hosted on the cloud. Key features include document management, multi-user access, file and folder restrictions, audit logs and periodic backups.

Dokmee also provides a variety of functions such as document capture and storage, text-based searchability, file retrieval and sharing. It integrates with a variety of third-party business applications including SAP, SalesForce, Quickbooks and MS Office. The user restriction feature allows document owners to set file and folder level restrictions to limit document accessibility by others.

Dokmee is used across various industry verticals, including finance, legal, healthcare, insur...


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Supported Operating System(s):

Windows 7, Windows Vista, Windows XP, Web browser (OS agnostic), Windows 2000, Windows 8, Windows 10

65 Reviews of Dokmee

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Showing 1 - 20 of 65 results

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October 2018

Abdulrahim from GO - Etihad Atheeb Telecom

Verified Reviewer

Company Size: 201-500 employees

Industry: Telecommunications

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

October 2018

Accurate OCR

We managed to scan a huge backlog of documents using Dokmee solution. It was a great achievement. Support and account manager were very responsive and supported our operations perfectly.

Pros

1. Easy to use, I did not get hard time training the archiving team on the application. 2. It's amazing how database design can accommodate the huge amount of OCR data that we have. There is no performance issues recorded 3. Simply, all scanning features are there

Cons

I with if there is a way to use regular expressions to filter out junk OCR data

October 2018

Oussama from OAK Technologies

Verified Reviewer

Company Size: 11-50 employees

Industry: Information Technology and Services

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

3.0

October 2018

Dokmee Capture Review

I am using the software and I recommend it to my customer.

Pros

Easy to use, light and fast on PC, flexible to change in the batch between the chosen working steps, stand alone version price.

Cons

Works only with twain or ISIS scanners, export step is not reversal, user must do the whole batch from the beginning, export a batch procedure is not available, some time we have to install same procedure on other stand alone station, network version is very expensive.

October 2018

Thomas from Brother International

Company Size: 5,001-10,000 employees

Industry: Business Supplies and Equipment

Review Source: Capterra


Ease-of-use

3.0

Value for money

3.0

Customer support

3.0

Functionality

4.0

October 2018

First Time User

After getting the software running, which took a few attempts with help from support, I was able to achieve my goal of scanning and extracting data to use for indexing the scanned information.

Pros

The modular design allowing the workflow to be customized.

Cons

The workflow stages being minimized to the bottom of the page were so small and not always easy to remember these tabs existed when moving from operation to operation. Sizing them up would give more visibility to these inactive operations.

April 2019

Tan Yean Fern from Scanext Solution Sdn Bhd

Verified Reviewer

Company Size: 11-50 employees

Industry: Information Technology and Services

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

April 2019

Dokmee DMS

Document are easily retrieved at anytime anywhere. Especially when you are out of office, accessing internal document is just a click away. Sharing of document is easy and fast. I can share huge files to customer using Dokmee DMS, uploading to the system is also very fast.

Pros

User Friendly interface, just like browsing Windows 10, no special skill required to learn to use the Dokmee DMS.

Cons

Sharing of files can be better if it is share by folder.

September 2019

Andrea from Municipal Government Office

Company Size: 11-50 employees

Industry: Legal Services

Time Used: Less than 6 months

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

4.0

Functionality

5.0

September 2019

A Great Tool for Seamless Collaboration

So far, my experience using Dokmee Document Management Solution has been positive and a great business decision for the team overall.

Pros

Dokmee Document Management Solution helps the user complete collaborative tasks effortlessly with its ease of use and extensive features. This software centralizes the stored documents to a single location which makes file sharing more accessible to multiple users, even simultaneously. There are also many high quality security features, such as the ability to restrict files, card key access, battery backup, and its built-in activity recording system. All of these features create a more streamlined process for the user, which in my office, means more productivity and accuracy.

Cons

The cost is a bit high in comparison to other similar software available on the market.

October 2018

Firmansyah from GMF AeroAsia

Verified Reviewer

Company Size: 1,001-5,000 employees

Industry: Airlines/Aviation

Time Used: Less than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

October 2018

Sinple but complete

It helps us to process our thousands digital document records in daily activities. With numerous amount of pages, we are able to process the document with unlimited pages. It saves our time in naming, foldering, and exporting our documents with different format.

Pros

Simple that easy to use and it has complete features to support our needs in organising digital document.

Cons

We should limit the quantity of documents to be processed to avoid error during export via our network.

April 2019

Rabnawaz from International Food services

Verified Reviewer

Company Size: 501-1,000 employees

Industry: Food Production

Time Used: Less than 12 months

Review Source: Capterra


Ease-of-use

5.0

Functionality

5.0

April 2019

IFS Reveiw

My over all experience with Dokmee Documentation Management solution is very satisfactory.

Pros

Auto capture process with indexing . Able to archive the email .Cabinet,Folders and permission are very useful in multi company structure

Cons

Integration with office is not upto date.

October 2018

Amir from Baylor College of Medicine

Verified Reviewer

Company Size: 51-200 employees

Industry: Health, Wellness and Fitness

Time Used: Less than 12 months

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

October 2018

Scanning made easy

Scanning is a big part of what I do everyday. Has made things easier and faster to process.

Pros

Easy to use. Very simple to set up The software UI was very intuitive

Cons

None that I can think of. Maybe introduce new models with new sizes.

October 2018

Umaru from Defence

Verified Reviewer

Company Size: 10,000+ employees

Industry: Defense & Space

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

October 2018

DOKMEE THE BEST SOLUTION

Excellent

Pros

Easy and fast in deliverable and less time

Cons

Sustainability and maintenance of the system

April 2019

Kareem from Microkernel Technologies Limited

Verified Reviewer

Company Size: 501-1,000 employees

Industry: Information Technology and Services

Time Used: Less than 12 months

Review Source: Capterra


Ease-of-use

4.0

Functionality

5.0

April 2019

Smart zones

Was much okay, just that i have not been able to attend her conferences

Pros

Smart zones are quit accurate and would recommend A continuous development

Cons

Licensing should redesign to accommodate more users access during deployment phase. That will enable a quick backlog data enrollment.

December 2016

Josh from Royal Imaging California

Company Size: 51-200 employees

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

December 2016

Best Imaging Software available

First of all, I've been using Office Gemini's software product's for the past 8 years and have a very thorough working experience with Capture to know the software is one of the, if not the most valuable imaging products available. OG's personal experience with Document Imaging bureaus (Like my own) has led to the very meticulously conceived software (I'm close to some of the staff at OG to know this). The years of tweaks, additions, experiences, problems, and solutions has conceived a very spectacular product in my opinion. The end user gets to possess those experiences in the software which really is a beautiful thing, and hopefully not overlooked. Really - I couldn't summarize such a powerful program with such vast features and capabilities in a short review, so simply put, DV/Capture has led my organization to success. I will go on to say that it's one of the main vehicles for our firms success, and has our customers in awe if they get a chance to witness us working. I'm delighted to leave this review and hope it's appreciated, I'm also very proud of the progress over the years, and expect much more to come in the future as I should, and know.

Pros

user friendliness

May 2019

Helios from CSAT Best Technologies

Company Size: 2-10 employees

Industry: Information Technology and Services

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

4.0

Functionality

4.0

May 2019

Excellent solution for document management

Save time when documents are needed, preserve documents, increase collaboration and faster processes.

Pros

It’s easy to use and easy to implement and has many usable features.

Cons

More compatibility with other platforms

Reasons for Choosing Dokmee

Better solution and better price

December 2016

Mike from Ohio Gas Company

Company Size: 51-200 employees

Industry: Utilities

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

December 2016

Dokmee streamlined our Invoice Approval process

Before Dokmee, when an invoice arrived it had to be routed to specific managers for approval and depending on the invoice some went to multiple managers for approval. They would end up setting on the manager's desk for weeks and sometimes be overlooked. Now, with Dokmee's workflow abilities, we were able to create multiple custom workflows to route the invoices to the proper manager or managers for approval. If the manager had not approved the invoice within three days, they would receive an email reminder that they had invoices that needed approval. This has reduced the time it takes for invoice approval from weeks to just days. In addition, the ability to look invoices from previous years is much faster and efficient.

Pros

Ease of use, Workflow capabilities. They listen to customer's feedback and include customers requested features if possible

July 2014

David from Visioneer Inc.

Time Used: Free Trial

Review Source: Capterra


Ease-of-use

4.0

Customer support

5.0

July 2014

Dokmee Capture Enterprise moves on from Diamond VIsion

As a Sales Engineer for Xerox Documate and Visioneer scanners, I support and use our bundled software offerings, both with end-users and our sales teams. From installation, training, and configuration/setup of workflows to suit process requirements. As such I use the products not only in lab test environments, but also in real-world scenarios. This latest offering in the Dokmee suite of products has had the user interface completely re-designed, and also had some nice upgrades on the functionality within the different modules, making them even more useable, that make this a great and relatively easy product to use. I say relatively, because as with all software we are not familiar with, it does take a little time to learn where everything is and to get the most out of it . The workflow set up compared to other similar offerings is relatively simple, allowing anyone with some basic knowledge of document capture workflows to easily configure Dokmee Capture to their requirements. Flexibility comes with being able to select which modules to include in the workflow: Scan; Index; QC Index; QC; Zonal/Barcode/OCR; Export. Once this is decided, the rest of the setup is a breeze. Each module has its own settings, and the interfaces are quite intuitive, almost guiding you through what is required to make it work for you. I particularly like the Auto-Module Progression feature. This simple yet powerful option can make even the most challenging workflows clean and seamless for the users, and also helps to train them on its use. The new UI is clean and fresh, and appears to have been modelled on the latest Microsoft Windows 8 scheme. However, the use of the colored boxes on the dashboard could have been given some more thought. It appears to be totally random, which I found that you needed to ignore the color and icons, and read the descriptions closely to access what was needed! Having related tasks/functions using the same color would make this great product even easier to use.

July 2014

Justin from Imaging Solutions and Services, Inc.

Time Used: Free Trial

Review Source: Capterra


Ease-of-use

5.0

Customer support

4.0

July 2014

Dokmee by Office Gemini: A Fantastic Fit for the SMB Market

As a sales professional with an Office Gemini Affiliate, I can say that Dokmee is a refreshing solution that provides a familiar, easy-to-use Windows experience to DMS that requires only minimal training to begin utilizing. What I like most about the solution is its simplicity and user friendly nature. Additionally, it is important to note that Dokmee provides automatic retention enforcement ("out of the box") which allows an organization to choose to off-load content from the system when it has met its respective retention schedule. Other, more expensive solutions that I currently sell require a fairly large monetary investment each time a customer wishes to be able to perform this function. Although Dokmee is a strong system, it is not 100% perfect. I have noticed two areas where I think Dokmee could be improved. The first is that Dokmee does not offer an out-of-the-box integration with Quickbooks. From a Workflow standpoint, this would be extremely helpful to have since QB is used by a very large amount of the SMB market as their Accounting/Financial platform. Second, I would like to see a more robust integration with Outlook to enable more efficient filing of email messages into the system. Currently this is done through the Dokmee Virtual Printer but I think an integrated filing button inside of Outlook that can 'look' into Dokmee to enable rapid filing woud be extremely beneficial.

Response from Office Gemini

Replied July 2014

We do have an Outlook Add-in for Dokmee. Please go to the Control Panel > Add-ins/Utilities > Install the Outlook Add-in. You will then have a toolbar to send emails into Dokmee from Outlook. You can even do auto email filing which works much like the rules section of Outlook. For more help, please email support@officegemini.com The QuickBooks integration is a great idea. Please email us more specific details on what you are looking for to support@officegemini.com.

December 2016

Prina from ALS Global

Company Size: 1,001-5,000 employees

Industry: Human Resources

Time Used: Less than 2 years

Review Source: Capterra


Ease-of-use

4.0

Value for money

5.0

Customer support

3.0

Functionality

4.0

December 2016

Good Start!

Dokmee is a great tool for us to begin our electronic filing journey. It is simple to use and easy to teach to our employees that are utilizing it. Some of the features that we struggle with are the text search of scanned documents and in the set-up of the filing nomenclature because we were new to electronic filing. Overall we are placed with the simplicity and efficiency of the system and look forward to building upon our current file cabinets.

Pros

Ease of use

Cons

Customer support and text search of scanned documents

April 2019

Walid from AZDO Systems

Company Size: 2-10 employees

Industry: Information Technology and Services

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

April 2019

The Great Archiving and Document Management System

It is a great experience and the sense of logic behind it is powerful too, makes DOKMEE a very good asset to any one using it.

Pros

Easy to use, Friendly, and stability after installation and performance. The amount of option of integration is great too.

Cons

DOKMEE has options in versions that suits the needs of different customers with reasonable prices.

October 2018

Vivek from Cyber Informatica

Company Size: 11-50 employees

Industry: Information Technology and Services

Time Used: Less than 6 months

Review Source: Capterra


Ease-of-use

5.0

Value for money

4.0

Functionality

4.0

October 2018

Scan and Forget!

Our client who had two large rooms full of paper records was convinced that important data in soft format is much more safe, reliable and easy to work with, plus the cloud feature is really useful for those who travels a a lot for business.

Pros

Intelligent document scanning solution from DokMee can create quality soft copies of important paper records and documents eliminating the exhaustive work of maintaining physical paper records. The digital extracted information can also be used to assist our business processes since the extracted data is readable, indexed and keywords searchable. The indexed data can be classified into sections, so that searching is made super easy and the information is available within seconds at your finger-tips instead of minutes or even hours if searching manually among a pile of paper records.

Cons

There are cheaper scanning solutions in the market even though not as thorough or exhaustive as DokMee. A basic scanning solution at a cheaper price can attract more end users.

November 2018

Naseeb from Cyber Informatica W.L.L

Company Size: 11-50 employees

Industry: Information Technology and Services

Review Source: Capterra


Ease-of-use

5.0

Value for money

4.0

Customer support

5.0

Functionality

5.0

November 2018

Document Scanning Made SuperEasy

Pros

Capture scanning software from DokMee is really easy to use. User needs can feed in one by one or as batches of paper documents which DokMee can scan intelligently in a jiffy and perform its magic indexing. It is easy to edit captured info like Invoice# after scanning, and most importantly the powerful search tool completely eliminates the need to search for a paper record again in our office shelves. The ability to track ROI is a cherry on top of the cake.

Cons

The interface could be slightly simplified even though it is perfect for advanced users. An inbuilt reminder could be added to remind about processing of docs for example.

October 2018

Safeer from Cyber Informatica

Company Size: 11-50 employees

Industry: Information Technology and Services

Review Source: Capterra


Ease-of-use

5.0

Functionality

4.0

October 2018

Going Paperless Made Super Easy

Our customer could forget searching and organizing paper documents and records once and for all. They wish they heard about this software before.

Pros

All the unorganized paper records can be easily transformed into secured digital records using Dokmee. All we need is a PC and a scanner. It is easy to assign access rights & privileges to its users. Easy indexing of documents is a cherry on top offered by Dokmee.

Cons

More features could be added compared to the competition. Even though this would mean some increase in price, people would opt for more features depending on their priorities and requirements.