211 systems found
Finding software can be overwhelming. We've helped hundreds of construction firms choose the right project management software so they can improve project governance and automate tasks.
Construction management software helps contractors manage the entire build process, from scheduling to tracking worker to-dos and punch lists to client billing. These tools provide firms with the appropriate oversight and document control required to monitor requests for information (RFIs), change orders and purchase orders so they can adhere to project budgets and timelines.
Adopting construction project management (PM) software can benefit your firm in several ways, including:
Improved accountability. Document control capabilities help minimize liability by creating a virtual paper trail for plans, RFIs, change orders, submittals etc. All documentation is stored in a centralized repository with tracking and version control, so all parties know when something is added or updated.
Financial visibility. With a budgeting and cost control module in place, managers can track actual costs relative to estimates, and set up notifications to alert them if a project is in danger of exceeding the budget. If the system is integrated to accounting and job costing systems, the data will be even more accurate and offer increasingly valuable financial insights over time.
Improved collaboration. Because most construction PM systems are online, team members can collaborate even when not at the job site. Parties can review and markup plans, submit RFIs and receive responses and execute a change order—on the web and all in real-time.
Firms that implement and make use of these systems can gain the following competitive advantages:
Scale your business. Most firms start out using manual methods—pen and paper or spreadsheets—to track projects, but eventually reach a breaking point. Either they take on more jobs, hire more people or they suffer a claim or a lawsuit from a mistake that could have been prevented. Construction PM software offers a more disciplined approach to managing projects and people.
Operate more efficiently. If you had a way to standardize processes on job sites, reduce confusion around change orders and track purchase orders and job costs, why wouldn't you use it? Construction PM software can offer this and more, helping your firm adhere to regulations and streamline communications among workers and clients. With access to a centralized repository of pictures, blueprints, punch lists and other job documentation, you can make operations more efficient and cut down on costly mistakes.
Increase the number of jobs completed on time and on budget. One of the greatest advantages these systems offer is increased visibility into estimated versus actual project costs. This transparency can help you adhere to budgets and schedules and alert managers and executives when projects are in danger of exceeding those benchmarks. Ultimately, these tools help firms complete more projects on time and on budget.
Your construction PM software purchase will be heavily influenced by your size of business, your tech maturity and availability of IT resources, as well as your demographic segment (i.e., job title and responsibility).
Business size and IT resources generally break down as follows:
Single user: Less than $1 million in annual revenue. This is likely a small, family firm with no IT department and a single software user.
Small business buyer: $50 million or less in annual revenue; 2-100 employees; likely no IT department; requiring 2-10 software user licenses.
Midsize buyer: $100 million or less in annual revenue, 2-100 employees; IT department; 11-100 user licenses.
Midsize - enterprise buyer: $100 million+ in annual revenue, 100+ employees, IT department; 100+ user licenses.
Most construction PM software buyers fall into one of the following groups:
General contractors. These buyers are looking for robust functionality that will help them track costs, manage documents and in many cases, schedule projects. Project managers at these GCs will seek best-of-breed solutions, while C-level executives may push for integrated construction management and accounting suites.
Building owners. These buyers manage a portfolio of capital projects, and keep tabs on the timing and costs of all projects in in aggregate. They seek best-of-breed and portfolio management systems that enforce accountability for all parties, while encouraging collaboration over the web.
Independent construction managers. Construction managers require advanced construction project software functionality that includes budgeting, costing and document control. However, smaller managers may not have the resources to deploy enterprise class construction PM systems. These buyers will do well with Software-as-a-Service (SaaS) systems or independent desktop licenses.
Subcontractors. These buyers approach managing projects from the standpoint of maximizing their crew's performance while minimizing liability. This requires subcontractor project management software with scheduling functionality to make sure the right crew is on the right job at the right time. Document control is critical for tracking change orders, transmittals, RFIs and other documents.
"Construction software" refers to a class of applications that help firms manage the entire project lifecycle, from pre-sale through the actual build process and onto final billing. Increasingly, firms are looking to purchase an integrated software suite to help them manage this entire process.
However, if you choose to use a best-of-breed construction PM system, you'll need to know about the software related to this process to ensure each system can integrate and transfer data between applications.
Takeoff: Takeoff is a pre-sale process in which the estimator measures construction plans (blueprints and drawings) to determine the amount of materials and labor required for a job. Takeoff software is commonly sold as a standalone application or grouped together with estimating. It is less common to find takeoff within a construction PM tool.
Estimating: Another pre-sale process, estimating software is used to calculate the costs for the material and labor takeoff, and then produce detailed bid proposals from those estimates. Sold either as a standalone system or grouped with takeoff, it's less common for estimating to be included within a construction PM system. Unless, of course, each application is included as part of a comprehensive, integrated suite.
Bid management: Bid management, wherein a contractor solicits bids from subcontractors and suppliers before submitting a job quote to a building owner, is a process that in part bridges the gap between pre-sale and project management. As such, bidding can be found as an application within many construction PM systems or can be purchased as a standalone software.
Accounting: Construction accounting software helps firms manage their job costing, core accounting, fixed asset accounting and payroll. It's common to find some job costing and budgeting in construction PM software; however, if the PM systems you're evaluating don't offer core accounting, you should look for integrations with general accounting systems, such as QuickBooks or Xero.
Look for the following construction PM software capabilities as you compare solutions:
Project scheduling: Once a job has been awarded, the scheduling application helps contractors, subcontractors and project managers finalize the project schedule and assign workers, resources and equipment to projects. These tools help each party identify dependencies and constraints within the schedule so they can effectively manage multiple teams and/or projects.
Key features include the critical path method (CPM) and Gantt charts.
Scheduling in BuildTools
Project tracking: Helps firms track tasks and to-dos from start to finish and monitor the progress of projects. Automates the process by which executives and clients are notified when project thresholds are met and milestones achieved. Includes alerts for when projects are in danger of exceeding initial estimates for budget and/or timeline. Also provides notifications for users when changes are made to the schedule, when documents are updates or added or when new tasks are assigned.
Key features include dashboards, reporting, time tracking, task management, automatic notifications and mobile access.
Project dashboard in RedTeam
Document management: Archives all project documentation including blueprints, drawings, contracts, RFIs, change orders, photos etc., in a centralized, searchable database. This offers version control, increases organization, reduces errors, facilitates collaboration and provides firms and clients with a digital paper trail.
Key features include upload/download capabilities, plan markup, digital signature and mobile access.
Document search in Jonas Enterprise
Job costing/project finances: Ability to track actual project costs compared to initial estimates, create and send purchase orders, execute change orders, schedule and track payments/invoices as well as submit and approve time sheets.
Key features include job costing, budgeting, financial tracking and integration with core accounting system.
Project finances in Sage 300
The construction PM software capabilities most-often requested by buyers in our 2016 buyer report reflect the key functions highlighted above:
Job costing: 37 percent
Project tracking: 34 percent
Document management: 25 percent
Project scheduling: 24 percent
Combined, these applications make project management the number one business process construction firms sought to automate and streamline in 2016.
Top-Requested Construction Software Functionality
Some construction PM software features are more critical than others, depending on your size of business. This table shows how construction PM software needs grow as businesses grow (please reference the section "Size of Businesses Using Construction PM Software" for business size definitions):
Document management: Manage and store all project documentation in a centralized repository.
Project scheduling: Assign workers, resources and equipment to projects with a specified start and end date. This is especially important if your firm runs concurrent and/or back-to-back jobs.
Project tracking: Monitor the progress of tasks, the completion of project phases and the achievement of milestones.
Job costing: Track project costs and any variation from initial estimates. Monitor KPIs and project profitability.
Core accounting: Manage your company's GL, AP and AR; track project costs and financials including payments, invoices, change orders and contracts.
Bid management: Receive job prospects, upload plans to an online plan room, solicit and procure bids from subcontractors and put the best bids together into a quote for the job.
Program management: Manage your firm's portfolio of projects and optimize profitability; track budgets, schedules and resources across job sites.
Customer relationship management (CRM): Nurture leads and turn prospective customers into clients. Manage interactions over the entire customer life cycle.
For an accurate snapshot of what Construction Project Management software costs, download our Pricing guide here.
Construction project management (PM) software helps construction managers and general contractors oversee the actual build process. The key functions of these tools include:
Project scheduling: Evaluating the project's critical path and assigning workers and equipment to jobs.
Project tracking: Tracking the completion of tasks and the achievement of milestones.
Document management: Maintaining a centralized repository of all project documentation, e.g., change orders, submittals and transmittals, punch lists, purchase orders, invoices etc.
Job costing/project finances: Tracking actual project costs against initial estimates and monitoring the job's profitability.
When comparing construction PM software, be sure to ask vendors about the following:
What support and training services do you offer?
Especially if you're moving from manual methods to software, it's likely that you'll need extensive training on the new tool. Forgoing training can jeopardize the success of the implementation (and your investment). Look for a vendor whose support services align with your needs and preferences; e.g., 24 hour support vs. regular office hours, phone or email services etc.
How long does implementation typically take?
Factors that impact implementation timelines include your IT resources, your comfort with software as well as the complexity of the tool. For example, it'll likely take less time to implement a standalone construction management system than an integrated business management suite.
What product updates/changes do you have in the pipeline?
Vendors typically plan product updates around current customer requests and complaints. Asking what product changes you can expect gives you insight into both the state of the current product as well how dedicated the vendor is to improving their customer experience.
What accounting integrations do you offer?
While many construction PM systems include a job costing and budgeting module for tracking project finances, not every system includes core accounting (GL, AP and AR). If not, you'll need to ensure that the PM system integrates with your accounting platform.
Does your product include a mobile app?
Mobility on the jobsite can not just save your workers time, but also help cut down on errors. Look for tools that allow your team to take and upload pictures to project folders and draw up change orders on the spot and have customers sign them in real-time.
Does your product offer or include support for building information modeling (BIM) technology?
BIM is a growing trend in the industry and increasingly available to small and large firms alike. Whether you're currently using BIM as a software application or considering adopting the process in the future, it's important to evaluate whether products offer or include BIM integration.
The best way to understand the common sources of dissatisfaction among construction PM software users is by reading user reviews. The following are some common complaints we've seen among reviewers on Software Advice:
High cost. There are several variables that impact the final cost of your software purchase, including:
Set up and/or installation
It's important to remember that you'll have to revisit these costs each time you add a new user to the system. Additionally, customization and integration costs are not one-time fees, so you'll pay for these each time you renew your contract.
Also, unless you have a fixed-rate contract, vendors can increase rates during your contract period so you'll have to pay more when you renew.
Poor integration. It's important for your construction PM software applications to "talk," i.e., transfer data to the other software you use, specifically your accounting tool. Accurately balancing the books depends on your ability to track project costs and subcontractor payroll.
When your construction PM tool doesn't integrate with your other business software, your administrative teams will have to rely on manual entry, which is time consuming and error prone. It's critical to find a PM system that integrates with the other tools in use at your organization.
When building a business case for new construction PM software, you'll need to consider both the benefits and costs stemming from your investment.
The following are three sources of ROI cited by reviewers on Software Advice:
Standardizes processes across teams and projects.
Helps facilitate greater collaboration and connectivity between field workers and office staff.
Increases efficiency by saving time otherwise spent on manual tasks.
These market trends should be considered as you select a software product and vendor:
Software-as-a-Service (SaaS). SaaS, or cloud-based software, is prevalent in this market. There is a substantial need for improved collaboration between participants, and web-based construction tools make that possible. That, and the cost and ease-of-implementation benefits of SaaS have made web-based systems very popular. Most systems are now SaaS or web-enabled and we recommend that buyers seriously evaluate these systems.
Mobile applications. The nature of construction requires that managers spend time in the field, and those managers want to stay connected to their software applications. As a result, there is huge demand for construction apps. The booming popularity of smartphones and iPads is accelerating this trend. Pay close attention to the mobile apps available, and platforms supported, for each vendor.
LEED credit tracking. LEED certification is increasingly popular, but requires diligent LEED tracking during construction. More and more systems are offering LEED tracking applications. These automate detailed tracking of points required to achieve certification. Firms that will be building to LEED standards should carefully evaluate the LEED tracking capabilities of the software products they consider.
Improved offerings from full-suite vendors. Traditionally there has been a trade-off between the deep feature set available from best-of-breed vendors and the seamless integration that results from implementing an integrated suite. In the last few years, a number of full-suite vendors have released stronger applications that can hold their own against best-of-breed solutions.
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A Graphic of the Top-Rated Construction Project Management Products
FrontRunners uses real reviews from real software users to highlight the top software products for North American small businesses.
Our goal is to help small businesses to make more informed decisions about what software is right for them. That’s why we engineered FrontRunners.
To create this report, we evaluated over 125 Construction Project Management products. Only those with the top scores for Usability and User Recommended made the cut as FrontRunners.
Scores are based on reviews from real software users.
The Different Graphics Show Different Sizes of Vendors
Small and Enterprise refer to the size of the software vendor company—not necessarily the size of customers they serve.
We break vendors into two groups for two reasons: It’s a more equal comparison of products, and software buyers have told us it’s helpful.
To determine who’s Small and who’s Enterprise, we look at how many employees the vendors have. All products in FrontRunners, whether Enterprise or Small, are evaluated using the same process.
Each graphic shows the top 10-15 performers for each the Enterprise and Small vendor categories. You can switch views simply by clicking on the version you’d like to see (above the graphic). You can read more in the full FrontRunners methodology here.
Products Are Scored Based on User Reviews
The gist is that products are scored in two areas—Usability and User Recommended—based on actual user ratings.
To be considered at all, products must have at least 20 reviews published within the previous 18 months, and meet minimum user rating scores. They also have to offer a core set of functionality—for example, project scheduling, project tracking and document management.
From there, user reviews dictate the Usability and User Recommended scores. Usability is plotted on the x-axis and User Recommended on the y-axis.
You can download the full FrontRunners for Construction Project Management report here. It contains individual scorecards for each product on the Frontrunners quadrant.
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FrontRunners constitute the subjective opinions of individual end-user reviews, ratings, and data applied against a documented methodology; they neither represent the views of, nor constitute an endorsement by, Software Advice or its affiliates.