Digital Workplace Software

Finding software can be overwhelming. Software Advice has helped hundreds of businesses choose the right digital workplace software so they can streamline communication in the virtual environment.

Showing 1-20 of 63 products

Bluescape

Bluescape is a collaboration platform, which helps teams manage projects, edit files and add comments or annotations in customizable virtual workspaces. The platform enables organizations to store files, images, videos, blueprints... Read more

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Jostle

Jostle is a cloud-based collaboration and social networking solution that helps businesses share news, align teams, invite participants, and recognize contributions. The platform allows employees to discuss topics and share their ... Read more

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Simpplr

Simpplr is a cloud-based intranet solution for various industry verticals. The solution also offers native mobile applications for Android and iOS devices. Primary features include an employee directory, events calendar, user dash... Read more

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Workvivo

Workvivo is a new breed of employee communication platform beautifully designed to bring remote teams together and help companies easily connect, engage, and update their employees, wherever they from, in ways that traditional too... Read more

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Claromentis

Claromentis offers cloud-based intranet software for small and midsize businesses. The solution includes corporate social networking and collaboration tools, as well as document management. It offers a drag-and-drop editor tool wi... Read more

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Asana

Asana is a cloud-based project and task management solution that enables teams to collaborate, communicate, and manage several tasks and projects. It can help teams meet project deadlines while tracking the completion of all tasks... Read more

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Process Street

Process Street is a cloud-based business process management (BPM) solution that enables organizations to create checklists and process documents for recurring projects. The solution is used in business functions such as client set... Read more

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Workspace ONE

VMware is a cloud infrastructure and management software that helps businesses deliver and manage application resources across private, public and multi-cloud environments. The vRealize operations module uses artificial intelligen... Read more

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Miro

Miro is a cloud-based collaboration tool for small to midsize businesses. The solution features a digital whiteboard that can be used for research, ideation, building customer journeys and user story maps, wireframing and a range ... Read more

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Trello

Trello is a visual collaboration tool for planning tasks and projects. While commonly used by agile software development teams, the solution is also used in other departments such as marketing, sales, support and HR. The web-based... Read more

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Blink

Blink is an intranet solution designed for mobile and field workers in businesses across various industries such as retail, construction, hospitality and more. Key features include calendar management, content management, an emplo... Read more

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Axero

Communifire is an intranet software with 5,000,000+ users that unifies teams, accelerates growth, increases productivity, unites employees and improves culture. The process of implementing a new intranet can be daunting, so Axero ... Read more

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MangoApps

MangoApps offers digital workplace solutions that combine intranet, collaboration, messaging, learning and 50+ built-in integrations. With an employee platform at its core, MangoApps is suitable for midsize to large organizations ... Read more

Zoho Creator

Zoho Creator is a cloud-based database solution that helps organizations create customized applications, automate processes and store application data. The solution enables professionals to access data from remote locations using ... Read more

Talkspirit

Talkspirit is a cloud-based collaboration tool suitable for organizations of all sizes. Key features include user groups, a project newsfeed, a chat tool, file sharing and search functions. Talkspirit allows users to create g... Read more

Robin

Robin Powered is a cloud-based scheduling solution that caters to businesses across various industries such as real estate, consumer electronics, marketing, advertising, finance, information technology and more. Key features inclu... Read more

Stackby

Stackby is a task management solution designed to help businesses create or automate workflows, collaborate with team members and organize operations using spreadsheets, built-in integrations, templates and more. Supervisors can b... Read more

SweetHive

Multi-level collaboration tailored to your organization. No more chats to get lost, a single communication thread and great features to improve collaboration like: messages and contents drill-down to move from general to detail, s... Read more

Interact

Interact is an enterprise intranet management solution designed for businesses of all sizes across various industries. The solution is available for cloud-based and on-premise deployment options. Interact's intranet managemen... Read more

Focos

Focos is a centralized browser that keeps individual organization’s applications and data on one page. By curating everything in one space, time is saved from jumping around the desktop to cloud apps and keeps your team focused an... Read more

Buyers guide

Technology is continuously evolving and it has transformed the way we work. The workplace now is not necessarily a physical location that we need to go to. Instead, companies now operate through digital workplaces that can be accessed from anywhere, as long as users have computers and internet connection. This calls for a tool that can help organizations offer collaboration among team members located at different locations.

A digital workplace software system has features that help employees to get work done in the virtual environment. These features could include instant messaging, virtual meetings, and web conferencing.

In this buyers guide, we’ll explain what is digital workforce software, its common features, some considerations to help informed purchase decisions, and the latest trend.

Here's what we'll cover:

What is digital workplace software?

Digital workplace software is a tool that allows businesses to move their work to the collaborative virtual space with features such as instant messaging, video conferencing, file sharing, document management, calendar management, and content management that employees need to work in an online interface.

Digital workplace software allows employees working remotely to effectively collaborate and access files and systems they need. Additionally, digital workplace software helps in project management, issue resolution, business process automation, and employee engagement.

Calendar management in Asana

Calendar management in Asana (Source)

Common features of digital workplace software

Feature

Description

Collaboration

Allow employees to connect with each other via instant messaging, video conferencing, web conferencing, etc.

File sharing

Allow users to share files in different formats, such as audio, video, images, or PDFs.

Calendar management

Create, manage, and share multiple calendars on a single platform.

Employee database/directory

Store and find employee information such as names, addresses, and social media accounts.

Content management

Create and update content for the website/intranet.

Document management

Collect, upload, store, and share documents in a central location, making it easier for everyone to access information.

Activity/newsfeed

Keep employees updated with the latest news and announcements about the organization.

What type of buyer are you?

The right type of digital workplace software depends on your unique requirements. Consider the following buyer types before making any decision:

  • Small and midsize businesses: Small and midsize businesses typically operate with up to 500 employees and have a small team that manages limited projects. They want to simplify access and collaboration for all their employees and connect data from different sources and devices in a single platform. For this reason, they might want to consider a digital workplace solution that allows their employees to access and view their calendars, email, documents, and other files related to their workflows.
  • Large enterprises: These buyers are large businesses operating in multiple areas and they have large numbers of employees based at different locations and time zones. Because of this, they cannot ignore the collaboration and connection aspect of the business. They would want a digital workforce solution that helps them manage huge projects. They may need a tool that offers additional features such as calendar management, document management, task management, and content curation along with basic communication and file sharing features.

Benefits of digital workplace software

Here are the key benefits of digital workplace software for your business:

  • Collaborative environment: By providing your employees with all the features they need to communicate with the other team members, a digital workplace solution helps you create a collaborative culture in your organization.
  • Automation can save time: Repetitive tasks can take up too much of your employees’ bandwidth thus leaving them bored and stuck. This can be avoided by deploying digital workplace solutions that enable business process automation. Digital workplace software can automate repetitive tasks such as data entry, which can save a lot of time.
  • Cost saving: A digital workplace solution offers a host of capabilities to handle document management, content curation, file sharing, collaboration, and task management. Investing in separate solutions to manage these functions can be very costly. Therefore, deploying a digital workplace solution that offers all these functionalities in one platform can help save extra costs.
  • Centralized information: Organizations with teams distributed across locations and time zones often face issues with remote collaboration. This issue can be resolved by using a digital workplace solution that centralizes content at a single location and reflects updates in real time.

Key considerations when selecting digital workplace software

  • Total cost of ownership: While choosing the digital workplace solution that fits your budget, do not rely solely on what you see as the subscription cost. Make sure to consider the upfront expenses that come hidden along. These could include costs for implementation, support, training, and professional services.
  • Post-purchase support: When working on a digital workplace, you not only need a strong implementation experience but also adequate support and training to make sure the virtual workplace keeps performing optimally. Select a vendor who supports you through the implementation journey and provides sufficient training to help you optimize the value of your solution.

Market trends to understand

  • Application of artificial intelligence (AI) is skyrocketing: Technologies are evolving at a rapid pace, and AI is one such technology that can help your employees work smoothly in a virtual environment. For instance, digital workplace solutions with inbuilt AI-powered chatbots can answer common questions related to internal applications that employees need answers to. These chatbots can also be integrated into other existing applications such as intranets or CRMs and can act as a single point of contact for employees to get their questions answered.

With so many options, choosing the right digital workforce tool can be difficult. If you want a second opinion before making a decision, schedule a free call with our advisors.

Note: The application selected in this guide is an example to show a feature in context and is not intended as an endorsement or recommendation. It has been taken from sources believed to be reliable at the time of publication.